Appeals Committee (Discipline)

See Statute No. 17 and the Regulations for Student Conduct and Discipline.

Audit and Review Committee (constitution)

This committee operates in accordance with the Principles and Rules for the Operation of Committees available at  http://www.secretariat.uwa.edu.au/home/uwas_committee_system. Members must act in accordance with the University Committee Members' Code of Conduct available at http://www.secretariat.uwa.edu.au/home/uwas_committee_system.

Members must also act in accordance with the Senate Code which applies to Senate and Senate committees.  In accordance with the Code members must among other things:

• act always in the best interest of the University as a whole, with this obligation to be observed in priority to any perceived duty a member may owe to those electing or appointing him or her;

• maintain confidentiality and, except with the approval of the Chair or if required by State or Commonwealth legislation, not divulge information at any time to any person external to the committee.

The Senate Charter gives the Senate responsibility, among other things, for the stewardship of the University as an institution of excellence and integrity, for assisting the Vice Chancellor to maximise the University's performance and for the regular monitoring of that performance. Given that excellent performance is heavily dependent on the existence of sound governance systems, effective policies, and stringent performance monitoring processes, the Senate has a clear role in overseeing these, and has established the Audit and Review Committee to assist it in this task.

 

1. The Audit and Review Committee is a committee of the Senate.

Role

2.(1) The role of the committee is to—

(a) investigate financial matters within the University, either within an audit programme which it determines or as directed by the Senate;

(b) satisfy itself that the University has sound policies/arrangements in place for—

(i) corporate governance including adherence to ethical standards;

(ii) controlling the institution's exposure to risk and minimising its exposure to fraud; and

(iii) ensuring high standards of financial, statutory and operational accountability;

(c) receive summary reports on internal and external reviews, and monitor compliance with recommendations of those reviews;

(d) (i) receive and review the University's annual report including the financial statements and performance indicators and recommend its adoption by the Senate;

(ii) receive other statutory annual reports from within the University;

(e) sample compliance with specific external or internal legislation or internal policy or review documents from time to time;

(f)(i) advise the Senate of its findings in relation to assessing the performance and objectivity of the internal audit function and regarding work undertaken under (a) to (e), whether satisfactory or unsatisfactory; and

(ii) if the findings are unsatisfactory, identify material matters arising and recommend to the Senate on the advice to be given to the Vice-Chancellor on action to be taken;

(g) bring to the Senate's attention emerging strategic issues related to the committee's role which have the potential to impact on the University and which the committee believes should be addressed by the Executive and/or the Senate; and

(h) undertake any other tasks referred to it by the Senate from time to time.

(2) The committee may forward for the consideration of the Senate proposals for the commissioning of research in areas relevant to its role, provided that any such proposals are accompanied by a clear rationale for the research proposed, and an estimate of costs.

(3) The committee has the detailed responsibilities as set out in Schedule 1.

Membership

3.(1) The committee comprises:

(a) at least two external members appointed by and from the Senate as follows:

(i) an external member as Chair;

(ii) at least one other external member;

(b) up to four external members co-opted by the foregoing.

(2) At the beginning of each year the committee must appoint from among its members a Deputy Chair.

(3) Except as set out in (4) an external member is one who does not hold any University position, either paid or honorary.

(4) For the purpose of membership of this committee, the Senate may, in exceptional circumstances, determine that a holder of a clinical, adjunct or honorary position is an external member but such a person may not usually hold the position of Chair or Deputy Chair.

(5) The following are standing invitees to meetings of the committee:

(a) the Chancellor;

(b) the Executive Director (Finance and Resources);

(c) the Internal Audit Manager; and

(d) a representative of the Office of the Auditor General.

Term of Office

4. The term of office of members is normally two years. 

Eligibility for a Second or Subsequent Term of Office

5. At the end of a term of office, members are eligible to be reappointed or co-opted again.

Skills and/or Qualifications of Members

6.(1) It is desirable that members appointed under 3(1)(a) have a strong financial or business background.

(2) In determining co-options under 3(1)(b), the committee—

(a) must ensure that co-options provide expertise in areas of need identified by the committee including in the education sector;

(b) must consider issues of confidentiality and loyalty; and

(c) must consider co-opting members of the alumni, potential future members of the Senate and former members of the Senate.

Quorum

7. The quorum for the committee is half the number of members and must include at least one of the members appointed under 3(1)(a).

Decisions

8.(1) All questions which come before the committee are decided by a majority of the members present and voting.

(2) The chair of the meeting has an ordinary vote and a casting vote.

Frequency of Meetings

9. The Committee normally meets four times a year.

 

 

SCHEDULE 1 DETAILED RESPONSIBILITIES OF THE AUDIT AND REVIEW COMMITTEE

Risk Identification, Management and Internal Controls

The committee identifies the major risks on which it reports and seeks from management advice on the mechanisms already in place and whether any additional mechanisms are needed.

In relation to the internal control and risk management systems, the committee's responsibilities include:

• ensuring the University maintains a current risk identification process and reporting mechanism;

• assessing the internal processes for managing key risk areas, including but not limited to—

        - litigation and claims;

        - non-compliance with laws and regulations, including environmental, occupational health and safety, industrial relations laws; and

        - business risks other than those dealt with by other Senate committees;

• addressing the adequacy of the control structure with management, internal committees associated with managing risk and the internal and external auditors;

• evaluating the process the University has in place for assessing and continuously improving internal controls, particularly those related to areas of significant risk;

• assessing whether management has controls in place for unusual types of events and/or any potential events that may carry more than an acceptable degree of risk;

• maintaining an overview of statements and opinions on procedures or practices expressed by such bodies at the Auditor-General, the Parliamentary Commissioner (Ombudsman), the Equal Opportunity Commissioner, Anti-Corruption Commissioner, Freedom of Information Commissioner, WorkSafe and the Department of Environmental protection, and advising the Senate accordingly;

• dealing with the major reviews initiated regularly by management and from time to time by external bodies where there are matters raised which warrant the committee's attention.

Financial Reporting, including Accounting Policies

The committee has a primary responsibility to ensure that the University's accounting policies and principles are in accordance with the financial reporting framework. The committee plays a major role in examining the accounting policies that are going to be applied throughout the year and will ultimately be applied in drawing up the year end financial statements.

In assessing changes to alternative accounting principles, the committee requests management to inform them—

• whether the methods chosen by management are consistent with the Financial Administration and Audit Act, Treasurer's Instructions, Accounting Standards, Accounting Concepts and Urgent Issues Group (UIG) Consensus Views;

• of the accounting principles typically used in the tertiary sector;

• of management's motivation for the change;

• of the current and future financial statement impact; and

• how the proposed changes are likely to be viewed by the external auditor and Government.

The committee assesses significant estimates and judgements in the financial reports by enquiring of management about the process used by management in making material accounting estimates and then enquiring of the external auditor the basis for the auditor's conclusions regarding the reasonableness of those estimates.

The committee also has responsibility to receive and review the University's Annual Report, including the Financial Statements and Performance Indicators, and to recommend its adoption by the Senate. The Committee also receives other statutory annual reports from within the University.

Internal and External Audits

The committee has a responsibility to consider carefully issues raised by the external and internal auditors as those issues may have implications on the University's control environment.

The following activities and practices are to be carried out by the committee:

• Communicate expectations to both the internal and external auditors.

• Monitor and assess the internal and external auditors' performance against expectations

• Support, yet question, the internal and external auditors.

• Understand and assess any auditor scope limitations and/or management's response.

• Hold regular meetings with the internal and external auditors.

• Co-ordinate the interaction between the internal and external auditors.

The committee is authorised and directed to carry out the following specific duties and responsibilities:

Internal Audit

• Review the annual internal audit plan, particularly concerning the overall control environment, irregularities and regulatory compliance, the scope of work and requirements for the Internal Auditors to carry out their audit functions. 

• Ensure that Internal Audit have sufficient resources to meet the requirements of the approved audit plan.

• Ensure the operations of the internal audit function are being maintained in an efficient and effective manner. 

• Review any non-auditing services to be performed by Internal Audit and the impact these may have on the role of independence.

• Review internal audit reports with particular concern for any weaknesses, qualifications of exceptions noted, and where required, management response to these.

• Monitor and analyse critically management's responsiveness to internal audit's findings and recommendations.

• Monitor progress of internal audit performance against the approved plan and budget.

• Assess the extent of reliance placed by external audit on internal audit work.

• In consultation with the Senior Deputy Vice-Chancellor, appoint and assess the performance of the Manager, Internal Audit.

External Audit

• Liaise with the external auditors regarding the scope and general extent of their annual audit plan.

• Review with the external auditors their findings and recommendations, including interim audit reports and management's responses and action to correct any noted deficiencies.

• Advise the Senate of any issues of concern arising from the external auditors' findings and recommendations, and the extent to which audit recommendations have been or are to be implemented.

• Review any other matters relevant to the audit of the University's accounts deemed necessary to ensure compliance with the applicable laws, regulations, standards and policies.

Relevance and Accuracy of Information Going to the Senate

The committee has a responsibility to monitor the relevance and accuracy of information going to the Senate. This will be undertaken whenever requested by the Senate. Where changes seem appropriate, the committee will communicate these to management.

Board of Discipline

See Statute No. 17 and the Regulations for Student Conduct and Discipline.

Chancellor's Committee (constitution)

This committee operates in accordance with the Principles and Rules for the Operation of Committees available at http://www.secretariat.uwa.edu.au/home/uwas_committee_system. Members must act in accordance with the University Committee Members' Code of Conduct available at http://www.secretariat.uwa.edu.au/home/uwas_committee_system.

Members must also act in accordance with the Senate Code which applies to Senate and Senate committees. In accordance with the Code members must among other things:

• act always in the best interest of the University as a whole, with this obligation to be observed in priority to any perceived duty a member may owe to those electing or appointing him or her;
• maintain confidentiality and, except with the approval of the Chair or if required by State or Commonwealth legislation, not divulge information at any time to any person external to the committee.

 

1.  The Chancellor's Committee is a committee of the Senate.

Role

2.(1) The role of the committee is to—

(a) co-ordinate planning for the programmes of the Senate and its key committees in each year;

(b) advise, on request by the Chancellor, on any items going forward to the Senate which are not covered by the terms of reference of any other Senate committee, including items dealing with issues of governance directly relating to Senate;

(c) undertake forward planning on potential candidates for co-option to the Senate, and propose appropriate nominations to Senate;

(d) undertake forward planning on potential candidates to fill the positions of Governor's appointees to Senate and make appropriate recommendations to the Minister on behalf of Senate;

(e) provide advice on co-options to the Audit and Review Committee, the Development Committee, the External Environment Committee, and the Strategic Resources Committee, as required;

(f) recommend to the Senate the assignment of members to Senate and other committees, as required;

(g) recommend to the Senate the appointment of nominees to committees on which the Senate has representation, as required;

(h) review the Induction Programme for new senators every three years and make recommendations to Senate as appropriate;

(i) review the Ongoing Professional Development Programme for Senators every three years and make recommendations to Senate as appropriate.

(j) make recommendations to the Senate on the assessment of its performance and compliance with the National Governance Protocols through the annual Senate performance survey, including the identifications of skills and expertise needed for the future.

2. In fulfilling its role in respect of nominations and recommendations for Senate members as set out in (1)(c) and (d), the committee must bear in mind the following selection criteria which take account of the National Governance Protocols:

• The Senate must comprise a majority of external independent members. In accordance with the National Governance Protocols, an external independent member means a person who is neither enrolled as a student of the University nor holds an ongoing or fixed term appointment at the University but includes a person whose employment at the University is limited to casual, sessional, consultancy or unremunerated work. Persons appointed under section 8(1)(a), elected under 8(1)(b) or co-opted under 8(1)(i) of the UWA Act must comply with the definition of an external independent member.

• The Senate must have at least two members with financial expertise (as demonstrated by relevant qualifications and financial management experience at a senior level in the public or private sector) and at least one member with commercial expertise (as demonstrated by relevant experience at a senior level in the public or private sector).

• Senate members must not be current members of any State or Commonwealth parliament of legislative assembly other than where specifically selected by the Senate itself. The Senate can therefore specifically select such a person if it so wishes.

• Members must be selected on the basis of their ability to contribute to the effective working of the Senate by having needed skills, knowledge and experience, an appreciation of the values of the University and its core activities of teaching and research, its independence and academic freedom and the capacity to appreciate what the external community needs from the University.

Membership

3.(1) The committee comprises:

(a) the Chancellor, as Chair;

(b) the Pro-Chancellor as Deputy Chair;

(c) the Vice-Chancellor; and

(d) the chairs of the Audit and Review Committee, the Development Committee, the External Environment Committee and the Strategic Resources Committee.

(2) The following are standing invitees to meetings of the committee:

(a) the Senior Deputy Vice-Chancellor; and

(b) the Executive Director (Academic Services) and Registrar.

Quorum

4. The quorum for the committee is half the number of members and must include either the Chancellor or the Pro-Chancellor.

Decisions

5.(1) All questions which come before the Committee are decided by a majority of the members present and voting. 

(2) The chair of the meeting has an ordinary vote and a casting vote.

Frequency of Meetings

6. The Committee normally meets four times a year.

Development Committee (constitution)

This committee operates in accordance with the Principles and Rules for the Operation of Committees available at http://www.secretariat.uwa.edu.au/home/uwas_committee_system. Members must act in accordance with the University Committee Members' Code of Conduct available at http://www.secretariat.uwa.edu.au/home/uwas_committee_system.

Members must also act in accordance with the Senate Code which applies to Senate and Senate committees. In accordance with the Code members must among other things:

• act always in the best interest of the University as a whole, with this obligation to be observed in priority to any perceived duty a member may owe to those electing or appointing him or her;
• maintain confidentiality and, except with the approval of the Chair or if required by State or Commonwealth legislation, not divulge information at any time to any person external to the committee.

The Senate Charter gives the Senate responsibility, among other things, for facilitating and assisting with the resourcing of the University, and for working in partnership with the Vice-Chancellor to ensure the fiscal viability of the institution. The Senate therefore has a clear role in supporting those responsible for fundraising activities and monitoring the institution's performance in fundraising, and has established the Development Committee to assist it in this task.

 

1.  The Development Committee is a committee of the Senate.

Role

2.(1) The role of the committee is to—

(a) provide advice and guidance to the Senate and the Senior Deputy Vice-Chancellor in relation to—

(i) fundraising strategy;

(ii) fundraising policy;

(iii) proposals for the naming of academic positions, facilities and landscape features; and

(iv) any other matter identified by the Senate or the Deputy Vice-Chancellor;

(b) monitor progress in fundraising and report to the Senate on this bi-annually; and

(c) bring to Senate's attention emerging strategic issues related to the committee's role which have the potential to impact on the University and which it believes should be addressed by the Executive and/or the Senate.

(2) The committee may forward for the consideration of the Senate proposals for the commissioning of research in areas relevant to its role, provided that any such proposals are accompanied by a clear rationale for the research proposed, and an estimate of costs.

Membership

3.(1) The committee comprises:

(a) members appointed by and from the Senate as follows:

(i) an external member as Chair; and

(ii) one other external member;

(b) the Vice-Chancellor or nominee;

(c) one of the members elected by Convocation;

(d) the Warden of Convocation

(e) a member of the academic staff appointed by the Chancellor;

(f) the local patrons of the Hackett Foundation; and

(g) up to four members co-opted by the foregoing.

(2) At the beginning of each year the committee must appoint from among its members an external member of the Senate as Deputy Chair.

(3) Except as set out in (4) an external member is one who does not hold any University position, either paid or honorary.

(4) For the purpose of membership of this committee, the Senate may determine that a holder of a clinical, adjunct or honorary position, is an external member.

(5) The following are standing invitees to meetings of the committee:

(a) the Chancellor;

(b) the Senior Deputy Vice-Chancellor; and

(c) the Director, Office of Development.

Terms of office

4. The term of office of members appointed under 3(1)(a),(c),(e) and (g) is normally two years.

Eligibility for a Second or Subsequent Term of Office

5. At the end of a term of office, members are eligible to be reappointed or co-opted again.

Skills and/or Qualifications of Members

6.(1) It is desirable that members appointed under 3(1)(a),(c),(e) and (g) have an understanding of fundraising issues.

(2) In determining co-options under 3(1)(g), the committee—

(a) must ensure that co-options provide expertise in areas of need identified by the committee;

(b) must consider issues of confidentiality and loyalty; and

(c) must consider co-opting members of the alumni, potential future members of the Senate and former members of the Senate.

Quorum

7. The quorum for the committee is half the number of members and must include at least one of the members appointed under 3(1)(a).

Decisions

8.(1) All questions which come before the committee are decided by a majority of the members present and voting.

(2) The chair of the meeting has an ordinary vote and a casting vote.

Frequency of Meetings

9. The committee normally meets once a year.

Invitation to Attend Hackett Foundation Meetings

10. Members of the committee are normally invited to attend two meetings a year of the Hackett Foundation.

External Environment Committee (constitution)

This committee operates in accordance with the Principles and Rules for the Operation of Committees available at http://www.secretariat.uwa.edu.au/home/uwas_committee_system. Members must act in accordance with the University Committee Members' Code of Conduct available at http://www.secretariat.uwa.edu.au/home/uwas_committee_system.

Members must also act in accordance with the Senate Code which applies to Senate and Senate committees. In accordance with the Code members must among other things:

• act always in the best interest of the University as a whole, with this obligation to be observed in priority to any perceived duty a member may owe to those electing or appointing him or her;
• maintain confidentiality and, except with the approval of the Chair or if required by State or Commonwealth legislation, not divulge information at any time to any person external to the committee.

The Senate Charter gives the Senate responsibility, among other things, for using its collective experience and wisdom to help the University meet its goals in the context of a rapidly changing external environment. The Senate therefore has a clear role in utilising its knowledge and understanding of the external environment for the benefit of the University and in supporting the University in establising close and mutually beneficial relationships with the external community, and has established the External Environment Committee to assist it in this task.

 

1. The External Environment Committee is a committee of the Senate.

Role

2.(1) The role of the Committee is to—

(a)(i) consider emerging strategic issues in the external environment, particularly in industry, government and the general community, which may offer opportunities or pose threats to the University; and

(ii) report to the Senate on how and when these issues should be addressed; and

(b) provide to the Executive, through the Senate, advice and guidance as requested on current challenges.

(2) The committee may forward for the consideration of the Senate proposals for the commissioning of research in areas relevant to its role, provided that any proposals are accompanied by a clear rationale for the research proposed, and an estimate of costs.

Membership

3.(1) The committee comprises:

(a) members appointed by and from the Senate as follows:

(i) an external member as Chair;

(ii) at least two other external members;

(iii) at least one member of the academic or general staff;

(iv) at least one student member; and

(b) the Vice-Chancellor; and

(c) up to four external members co-opted by the foregoing.

(2) At the beginning of each year the committee must appoint from among its members an external member of the Senate as Deputy Chair.

(3) Except as set out in (4) an external member is one who does not hold any University position, either paid or honorary.

(4) For the purpose of membership of this committee, the Senate may determine that a holder of a clinical, adjunct or honorary position, is an external member.

(5) The following are standing invitees to meetings of the committee:

(a) the Chancellor;

(b) the Executive Director (Academic Services) and Registrar.

Terms of office

4.(1) The term of office of members appointed under 3(1)(a)(i),(ii),(iii) and (c) is normally two years.

(2) The term of office of members appointed under 3(1)(a)(iv) is normally one year.

Eligibility for a Second or Subsequent Term of Office

5. At the end of a term of office, members are eligible to be reappointed or co-opted again.

Skills and/or Qualifications of Members

6.(1) It is desirable that members appointed under 3(1)(a) and (c) have an understanding of the University’s external environment.

(2) In determining co-options under 3(1)(c), the committee—

(a) must ensure that co-options provide expertise in areas of need identified by the committee;

(b) must consider issues of confidentiality and loyalty; and

(c) must consider co-opting members of the alumni, potential future members of the Senate and former members of the Senate.

Quorum

7. The quorum for the committee is half the number of members and must include at least one of the members appointed under 3(1)(a)(i) or (ii).

Decisions

8.(1) All questions which come before the committee are decided by a majority of the members present and voting.

(2) The chair of the meeting has an ordinary vote and a casting vote.

Frequency of Meetings

9. The committee normally meets six times a year.

Honorary Degrees Committee

This committee operates in accordance with the Principles and Rules for the Operation of Committees available at http://www.secretariat.uwa.edu.au/home/policies/commconst. Members must act in accordance with the University Committee Members' Code of Conduct available at http://www.secretariat.uwa.edu.au/home/policies/commconst. This committee also operates in accordance with Statute No. 14.

 

Members must also act in accordance with the Senate Code which applies to Senate and Senate committees. In accordance with the Code members must among other things:

• act always in the best interest of the University as a whole, with this obligation to be observed in priority to any perceived duty a member may owe to those electing or appointing him or her; and
• maintain confidentiality and, except with the approval of the Chair or if required by State or Commonwealth legislation, not divulge information at any time to any person external to the committee.

 

1.  The Honorary Degrees Committee is a standing committee of the Senate.

2. The role of the committee is to—

(a) make recommendations to Senate on the award of honorary degrees; and

(b) make decisions on the award of Chancellor's medal.

3.(1) The committee comprises:

(a) The Chancellor;

(b) The Pro-Chancellor;

(c) The Vice-Chancellor;

(d) the Chair of the Academic Board;

(e) two other Senate members appointed by the Senate;

(f) two members nominated by the Academic Board.

(2) The Senior Deputy Vice-Chancellor is a standing invitee to meetings of the committee.

(3) The Deputy University Secretary is Executive Officer to the Committee.

4. The term of office of members appointed under 3(1)(e) and (f) is two years.

5. At the end of a term of office, members appointed under 3(1)(e) and (f) are eligible to be reappointed.

6. The quorum for the committee is five.

7.(1) All questions which come before the committee are decided by a majority of the members present and voting.

(2) The chair of the meeting has an ordinary vote and a casting vote.

8. The committee normally meets at least once each year but may meet more frequently if necessary.

 

 

 

Legislative Committee (constitution)

This committee operates in accordance with the Principles and Rules for the Operation of Committees available at http://www.secretariat.uwa.edu.au/page/89528. Members must act in accordance with the University Committee Members' Code of Conduct available at http://www.secretariat.uwa.edu.au/page/89528.

1. The Legislative Committee is a joint committee of the Senate and Academic Council.

Role
2. The role of the committee is to—

(a) consider all proposals for—

(i) new statutes, amendment of statutes and repeal of statues;

(ii) new regulations, amendment of regulations and rescinding of regulations; and

(iii) new rules, amendment of rules and rescinding of rules;

(b) forward to the Academic Council for its consideration any proposals in the categories described in (a) which, in the view of the Chair of the Academic Board, involve significant issues of academic principle;

(c) endorse on behalf of the Academic Council and recommend to the Senate for approval any proposals in the categories described in (a)(i) and (ii) which, in the view of the Chair of the Academic Board, are routine in nature;

(d) approve on behalf of the Academic Council any proposals in the categories described in (a)(iii) which, in the view of the Chair of the Academic Board, are routine in nature;

(e) approve, via faculty governance documents, delegation of the powers of faculties to deans, heads of school or committees where such delegations are, in the view of the Chair of the Academic Board, routine in nature;

(f) approve conditions for multi-faculty prizes and scholarships;

(g) where appropriate, undertake the conversion of prizes or scholarship governed by regulations to prizes or scholarships governed by conditions where such matters are, in the view of the Chair of the Academic Board, routine in nature;

(h) approve administrative and consequential changes to regulations and report them to the Senate;

(i) undertake final drafting of proposed new or amended statutes, regulations, rules, conditions, faculty governance documents and constitutions of committees of the Senate, Academic Board, Academic Council and Vice-Chancellor;

(j) undertake any other drafting tasks as requested by the Senate, the Academic Council or Vice-Chancellor; and

(k) submit the final drafts of new or amended statutes and regulations to the Senate for approval.

Membership
3.(1) The committee comprises:

(a) the Chair of the Academic Board as Chair;

(b) the Deputy University Secretary;

(c) the Senior Legislative Officer; and

(d) two members appointed by the Senate on the recommendation of the Academic Council.

(2) The University Lawyer, or nominee, is invited to attend all meetings of the committee.

Terms of Office
4. The term of office of members appointed under 3(1)(d) is up to two years.

Eligibility for a Second or Subsequent Term of Office
5. At the end of a term of office, members appointed under 3(1)(d) may be reappointed.

Skills and/or Qualifications of Members
6. Members appointed under 3(1)(d) must have extensive experience of faculty administration.

Quorum
7. The quorum for the committee is three.

Decisions
8. All questions which come before the committee are decided by a majority of the members.

Frequency of Meetings
9. The Legislative Committee meets as required.

Delegation

Legislative Committee Drafting Sub-Committee
10. The committee delegates to the Legislative Committee Drafting Sub-Committee its responsibilities under 2(i) and (j).

Membership
11.(1) The Legislative Committee Drafting Sub-Committee comprises all members in 3(1)(b) to (d), with the Deputy University Secretary as Chair.

(2) The University Lawyer, or nominee, is invited to attend all meetings of the Drafting Sub-Committee.

(3) The following are invited to attend all meetings of the Drafting Sub-Committee at which matters relevant to their role are to be considered:

the Senior Project Officer (Legislative)

the Senior Projects Officer (Scholarships)

the Scholarships Officers

(4) The Drafting Sub-Committee may invite faculty officers to attend meetings at which matters relevant to their faculty are to be considered.

(5) The Drafting Sub-Committee may invite other officers of the University to attend meetings at which matters relevant to their role are to be considered.

Frequency of Meetings
12. The Legislative Committee Drafting Sub-Committee normally meets at least once each month in the months of February to November inclusive but may meet more frequently if necessary.

Notes:
Local Decision-making Map
A decision-making map illustrating where the committee's business comes from and where its recommendations or decisions go is available at http://www.secretariat.uwa.edu.au/page/29035.

Local Communications Map
A communications map illustrating where information comes to the committee from and which committees or groups need to be informed of the committee's decisions is available at http://www.secretariat.uwa.edu.au/page/29035.

Perth International Arts Festival Board (constitution)

Definitions

1. 'The Festival' is the Perth International Arts Festival.

Roles

2. The Perth International Arts Festival Board is responsible to the Senate for the provision of advice to the Deputy Vice-Chancellor on the operations of the Festival in order to achieve the objects of the Festival as set out below:

(a) to promote and encourage the arts, and the study of the arts, and for these purposes to organise, promote, manage and conduct festivals of music, drama and other entertainments in Perth annually or at such longer intervals as may be determined by the board;

(b) to encourage and employ persons, firms or companies to present and produce such performances and events in Perth and in other cities and territories of Australia as may tend to promote and encourage the arts in Australia;

(c) to raise money for the purposes of the Festival by grants, guarantees, gifts or donations and to accept the same and to conform so far as it lawfully may to any conditions upon which such grants, guarantees, gifts or donations may be made or granted.

Membership

3.(1) The board comprises:

(a) the Vice-Chancellor or nominee;

(b) a chair appointed by the Senate;

(c) seven members appointed by the Senate who have expertise across a range of relevant areas including arts, marketing, media, accounting and business.

(2) The following are standing invitees to meetings of the board:

(a) the Senior Deputy Vice-Chancellor;

(b) the Chair of the Strategic Resources Committee;

(c) the Artistic Director of the Festival;

(d) General Manager of the Festival;

(e) the Chief Executive Officer of Lotterywest or nominee.

(3) Representatives from key funding partners may be invited to attend meetings of the board at agreed times for briefings or to discuss the relationship between the parties.

Period of office

4. Appointed members have a three-year term of office with a maximum of two consecutive terms office.

Deputy Chair

5. At the beginning of the year, the board must appoint a Deputy Chair.

Quorum

6. The quorum for a meeting of the board is five members.

Meeting

7. The board meets at least four times in each year.

Reporting

8. The board, through the Vice-Chancellor, must submit a report to the Senate twice a year.

Strategic Resources Committee (constitution)

This committee operates in accordance with the Principles and Rules for the Operation of Committees available at http://www.secretariat.uwa.edu.au/home/uwas_committee_system. Members must act in accordance with the University Committee Members' Code of Conduct available at http://www.secretariat.uwa.edu.au/home/uwas_committee_system.

Members must also act in accordance with the Senate Code which applies to Senate and Senate committees. In accordance with the Code members must among other things:

• act always in the best interest of the University as a whole, with this obligation to be observed in priority to any perceived duty a member may owe to those electing or appointing him or her;
• maintain confidentiality and, except with the approval of the Chair or if required by State or Commonwealth legislation, not divulge information at any time to any person external to the committee.

The Senate Charter gives the Senate responsibility, among other things, for facilitating and assisting with the resourcing of the University, and for working in partnership with the Vice-Chancellor to ensure the fiscal viability of the institution. The Senate therefore has a clear role in supporting those responsible for fundraising activities and monitoring the institution's performance in fundraising, and has established the Development Committee to assist it in this task.

 

1. The Strategic Resources Committee is a committee of the Senate.

Role

2.(1) The role of the committee is to—

(a) monitor the financial welfare of the University and report to Senate annually on its findings;

(b) monitor campus planning and advise Senate on major physical developments and associated policy issues;

(c) monitor policy on staffing resources in the context of the current Priority Staffing and Industrial Relations Objective, and report to Senate annually on its findings;

(d) within the limits of agreed delegations, make decisions or recommendations to Senate on investments within a framework of strategy approved by the Senate; and

(e) bring to the Senate's attention emerging strategic issues related to the committee's role which have the potential to impact on the University and which it believes should be addressed by the Executive and/or the Senate.

(2) The committee may forward for the consideration of the Senate proposals for the commissioning of research in areas relevant to its role, provided that any such proposals are accompanied by a clear rationale for the research proposed, and an estimate of costs.

Membership

3.(1) The committee comprises:

(a) members appointed by and from the Senate as follows:

(i) an external member, as Chair;

(ii) at least two other external members;

(iii) at least one member of the academic or general staff;

(b) the Vice-Chancellor;

(c) the member elected by the Academic Board;

(d) one student member; and

(e) up to four external members co-opted by the foregoing.

(2) At the beginning of each year the committee must appoint from among its members an external member of the Senate as Deputy Chair.

(3) Except as set out in (4) an external member is one who does not hold any University position, either paid or honorary.

(4) For the purpose of membership of this committee, the Senate may determine that a holder of a clinical, adjunct or honorary position, is an external member.

(5) The following are standing invitees to meetings of the committee: 

(a) the Chancellor;

(b) the Executive Director (Finance and Resources);

(c) the Director, Financial Services.

Terms of office

4.(1) The term of office of members appointed under 3(1)(a) and (e) is normally two years.

(2) The term of office of the member appointed under 3(1)(d) is normally one year.

Eligibility for a Second or Subsequent Term of Office

5. At the end of a term of office, members are eligible to be reappointed or co-opted again.

Skills and/or Qualifications of Members

6.(1) It is desirable that members appointed under 3(1)(a) and (e) have an understanding of the strategic use of resources.

(2) In determining co-options under 3(1)(e), the committee—

(a) must ensure that co-options provide expertise in areas of need identified by the committee;

(b) must consider issues of confidentiality and loyalty; and

(c) must consider co-opting members of the alumni, potential future members of the Senate and former members of the Senate.

Quorum

7. The quorum for the committee is half the number of members and must include at least one of the members appointed under 3(1)(a)(i) or (ii).

Decisions

8.(1) All questions which come before the committee are decided by a majority of the members present and voting.

(2) The chair of the meeting has an ordinary vote and a casting vote.

Frequency of Meetings

9. The committee normally meets four times a year.

Arnold Yeldham and Mary Raine Medical Research Foundation Research Committee (constitution)

1. The committee consists of:

(i) the Vice-Chancellor of the University for the time being as Chair;

(ii) a professor of medicine of the University appointed by the Senate of the University (hereinafter called 'the Senate') from time to time;

(iii) a professor of surgery of the University appointed by the Senate from time to time;

(iv) a professor of biochemistry of the University appointed by the Senate from time to time;

(v) a member or fellow of a Royal College of Physicians appointed by the Senate from time to time on the recommendation of the local State Committee of the Royal Australasian College of Physicians;

(vi) Doctor Carl Georgeff and on his ceasing to be a member of the committee, a fellow of a Royal College of Surgeons appointed from time to time by the Senate on the recommendation of the local State Committee of the Royal Australasian College of Surgeons;

(vii) a general medical practitioner appointed by the Senate from time to time on the recommendation of the Western Australian branch of the Australian Medical Association;

(viii) one other person to be appointed from time to time by a majority vote of the other members of the committee which person shall hold office for such period as the majority vote of the committee shall from time to time decide.

2.(a) Doctor Carl Georgeff shall remain a member of the committee until he resigns or dies.

(b) Subject to paragraph (a) above, each of the members of the committee appointed pursuant to paragraph 1(ii) to (vii) inclusive shall hold office for a period of three years or until he or she dies or resigns within that period and shall at the expiration of his or her period of appointment be eligible for reappointment.

(c) In the event of any member of the committee, appointed pursuant to paragraph 1(ii) to (vii) inclusive above, ceasing for any reason to be a member of the committee then the Senate shall and where necessary, on the recommendation of the appropriate body, fill such vacancy.

(d)(i) The committee may, subject to sub-paragraph (ii) hereof, from time to time grant leave of absence to any member appointed pursuant to paragraph 1(ii) to (viii) inclusive for such period as the committee sees fit.

(ii) In the event that a member granted leave as herein provided was appointed pursuant to paragraph 1(ii) to (vii) inclusive hereof then the Senate shall and where necessary, on the recommendation of the appropriate body, appoint a nominee to fill the temporary vacancy so arising.

(iii) In the event that a member granted leave as herein provided was appointed pursuant to paragraph 1(viii) then the committee by a majority vote of the other members of the committee may appoint a nominee to fill the temporary vacancy so arising.

Note: Information about the role of the Committee may be found in the deed of trust for the Arnold Yeldham and Mary Raine Medical Research Foundation.

Patrick Burselum and Mary Estelle Healy Medical Research Foundation Research Committee (constitution) 

1. The committee consists of:

(i) the Vice-Chancellor of the University for the time being as Chair;

(ii) a professor of medicine of the University appointed by the Senate of the University (hereinafter called 'the Senate') from time to time;

(iii) a professor of surgery of the University appointed by the Senate from time to time;

(iv) a professor of biochemistry of the University appointed by the Senate from time to time;

(v) a member or fellow of a Royal College of Physicians appointed by the Senate from time to time on the recommendation of the local State Committee of the Royal Australasian College of Physicians;

(vi) Doctor Carl Georgeff and on his ceasing to be a member of the committee, a fellow of a Royal College of Surgeons appointed from time to time by the Senate on the recommendation of the local State Committee of the Royal Australasian College of Surgeons;

(vii) a general medical practitioner appointed by the Senate from time to time on the recommendation of the Western Australian branch of the Australian Medical Association;

(viii) one other person to be appointed from time to time by a majority vote of the other members of the committee which person shall hold office for such period as the majority vote of the committee shall from time to time decide.

2.(a) Doctor Carl Georgeff shall remain a member of the committee until he resigns or dies.

(b) Subject to paragraph (a) above, each of the members of the committee appointed pursuant to paragraph 1(ii) to (vii) inclusive shall hold office for a period of three years or until he or she dies or resigns within that period and shall at the expiration of his or her period of appointment be eligible for reappointment.

(c) In the event of any member of the committee, appointed pursuant to paragraph 1(ii) to (vii) inclusive above, ceasing for any reason to be a member of the committee then the Senate shall and where necessary, on the recommendation of the appropriate body, fill such vacancy.

(d)(i) The committee may, subject to sub-paragraph (ii) hereof, from time to time grant leave of absence to any member appointed pursuant to paragraph 1(ii) to (viii) inclusive for such period as the committee sees fit.

(ii) In the event that a member granted leave as herein provided was appointed pursuant to paragraph 1(ii) to (vii) inclusive hereof then the Senate shall and where necessary, on the recommendation of the appropriate body, appoint a nominee to fill the temporary vacancy so arising.

(iii) In the event that a member granted leave as herein provided was appointed pursuant to paragraph 1(viii) then the committee by a majority vote of the other members of the committee may appoint a nominee to fill the temporary vacancy so arising.

Note: Information about the role of the Committee may be found in the deed of trust for the Arnold Yeldham and Mary Raine Medical Research Foundation.

Academic Council and its sub-committees (constitution)

Nominating Committee (constitution)

The committee consists of the Chair of the Academic Board, the Deputy Chair of the Academic Board, the Chair Elect and a past Chair of the Academic Board.

Academic Promotions Committee (constitution)

This committee operates in accordance with the Principles and Rules for the Operation of Committees available at http://www.secretariat.uwa.edu.au/page/89528.

Members must act in accordance with the University Committee Members' Code of Conduct available at http://www.secretariat.uwa.edu.au/page/89528.

 

Position of the Committee within the University of Western Australia

1. The Academic Promotions Committee is an advisory committee to the Vice-Chancellor.

Role

2. The role of the Academic Promotions Committee is to advise the Vice-Chancellor in connection with applications for the promotion and tenure, subject to review, of the academic staff.

Membership

3.(1) The committee comprises:

(a) the Senior Deputy Vice-Chancellor, or nominee, as Chair; and

(b) six members of the academic staff at the level of professor, of whom—

(i) three members are nominated by the Academic Board;

(ii) two members are appointed by the Vice-Chancellor; and

(iii) one member is selected by the Vice-Chancellor from a list of three names to be submitted by the Academic Staff Association.

(2) The Manager, Equity and Diversity (Human Resources), is invited to attend all meetings of the committee and to view all documentation.

(3) The Executive Officer to the committee will be located in Human Resources.

(4)(a) If the Chair is absent, the committee will nominate another member to take on that role for the relevant period.

(b) If the Chair is absent for an extended period of time, either the Senior Deputy Vice-Chancellor or the Vice-Chancellor will nominate an alternate Chair.

(5) In the case of an unsatisfactory application for tenured status, for the purpose of reviewing unsatisfactory or marginal tenure reports, the following are invited to attend the relevant meeting:

(a) the appropriate head of school;

(b) a member from a cognate discipline, if no such member is currently on the committee; and

(c) the Director, Human Resources or nominee.

Terms of Office

4.(1) The terms of office of members appointed following nomination under 3(1)(b)(i) is two years.

(2) The term of office of members appointed or selected under 3(1)(b)(ii) and (iii) is one year.

Eligibility for a Second or Subsequent Term of Office

5. At the end of a term of office, appointed and elected members are eligible to be reappointed or re-elected as appropriate.

Quorum

6. The quorum for the committee is four members described in 3(1)(a) and (b).

Decisions

7.(1) Except as set out in (3), all questions which come before the committee are decided by a majority of the members present and voting.

(2) If a member is unable to attend a meeting they are invited to submit written comments on the agenda items for consideration by the committee.

(3) In the absence of a quorum, all business which should have been transacted at the meeting must be either deferred until the next meeting, at which it must take precedence, or be dealt with by circulation.

Frequency of Meetings

8. The committee normally meets at least once a month during the months of February to December inclusive, but may meet more frequently if required.

 

NOTES:

Local Decision-making Map

A decision-making map illustrating where the committee's business comes from and where its recommendations or decisions go is available at (to be advised)

Local Communications Map

A communications map illustrating where information comes to the committee from and which committees or groups need to be informed of the committee's decisions is available at (to be advised)

Animal Ethics Committee (constitution)

Role

1.(1) The committee is responsible to the Deputy Vice-Chancellor (Research and Innovation) for—

(a) monitoring the acquisition, transport, production, housing, care, use and disposal of animals;

(b) recommending any measures needed to ensure that the standards of the Australian Code of Practice for the Care and Use of Animals for Scientific Purposes are maintained;

(c) examining written proposals relevant to the use of animals in scientific and teaching activities and either approve, approving subject to modification or rejecting such proposals provided that the committee approves only those studies for which animals are essential and which conform to the requirements of the Australian Code of Practice for the Care and Use of Animals for Scientific Purposes, taking into consideration ethical and welfare aspects as well as scientific and educational value;

(d) examining and commenting on all institutional plans and policies which may affect animal welfare;

(e) ensuring that a register of approved proposals is maintained; and

(f) performing all other duties required by the Australian Code of Practice for the Care and Use of Animals for Scientific Purposes.

(2) The committee has the power to withdraw approval for any project or authorise the treatment or humane killing of any animal.

Membership

2.(1) The Animal Ethics Committee comprises:

(a) the following members appointed by the Deputy Vice-Chancellor (Research and Innovation):

(i) three University staff members with substantial recent experience in the use of animals for scientific purposes, selected to provide a range of expertise from across the spectrum of animal experimentation activities;

(ii) an established scholar from the humanities, preferably with a background in ethics;

(iii) a person with qualifications in veterinary science, with experience relevant to the activities of the University, or in special circumstances, a person with qualifications and experience to provide comparable expertise;

(iv) two people with demonstrable commitment to, and established experience in, furthering the welfare of animals, who are not employed by the University, and who are not involved in the care and use of animals for scientific purposes;

(v) two independent persons who do not currently and have not previously conducted experiments using animals, and who preferably are not employed by the University;

(b) a member of the University Senate, appointed by the Senate;

(c) a nominee of the Chief Executive Officer of Sir Charles Gairdner Hospital, preferably with experience in the use of animals for scientific purposes;

(d) up to two additional members co-opted by the foregoing in such a way that the composition of the committee complies with the Australian Code of Practice for the Care and Use of Animals for Scientific Purposes.

Period of Office

(2) The term of office of appointed members is normally three years, but members may be reappointed at the end of that period.

(3) Co-opted members may be appointed for up to two years at a time, and may be reappointed at the end of that period.

(4) The Chair is appointed by the Deputy Vice-Chancellor (Research and Innovation).

(5) The Animal Welfare Officer and the Manager of Animal Facilities attend meetings of the committee as observers.

Australian Music Examinations Board (AMEB)

See Statute No. 21 and also Australian Music Examinations Board (WA State Branch) Governance and Structure in this section E.

Berndt Museum of Anthropology Advisory Board (constitution)

1. The Berndt Museum of Anthropology Advisory Board (the board) is responsible to the Senior Deputy Vice-Chancellor through the Co-ordinator, Community Outreach, for—

(a) advising the Senior Deputy Vice-Chancellor in regard to the management of the Museum and making recommendations on policy when it considers this necessary;

(b) advising the Director/Curator on the display of the Museum’s collections and facilitating and fostering research and other activities related to the collections;

(c) advising the Director/Curator on the management and deployment of the funds of the Museum, however derived, and ensuring that relevant gifts, donations and bequests are utilised in accordance with the donors' wishes;

(d) advising the Director/Curator on the implementation and encouragement of the preservation, expansion and development within the University of the ethnological collections housed in the Museum for the benefit of both the University and the wider community.

2.(1)The board comprises:

(a) an appointee of the Vice-Chancellor as Chair;

(b) the Director/Curator of the Berndt Museum of Anthropology;

(c) the Chair of the Anthropology and Sociology discipline group;

(d) the Dean of the School of Indigenous Studies;

(e) the Co-ordinator, Community Outreach;

(f) an Indigenous member of the academic staff appointed by the Vice-Chancellor;

(g) two representative of the business or wider community appointed by the Vice-Chancellor; and

(h) two Indigenous members of the community appointed by the Vice-Chancellor on the recommendation of the Board.

(2) The board may co-opt up to two members to provide balance or expertise as required.

(3) Appointments of the Vice-Chancellor are made with a view to ensuring that at least 50 per cent of the board is comprised of people from Indigenous communities.

(4) Appointed members serve for three years and may be re-appointed.

(5) Co-opted members serve for one year and are eligible to be co-opted again.

3. The board elects a chair and deputy chair annually.

4. The quorum for a meeting of the board is not less than one half of its members.

Board of Animal Facilities (constitution)

Constitution

This board operates in accordance with the Principles and Rules for the Operation of Committees available at http://www.secretariat.uwa.edu.au/page/89528. Members must act in accordance with the University Committee Members' Code of Conduct available at http://www.secretariat.uwa.edu.au/page/89528.

1. The Board of Animal Facilities reports to the Vice-Chancellor.

Role

2. The role of the Board of Animal Facilities is to—

(a) ensure that all centralised animal facilities of the University comply with accepted codes of practice or other statutory requirements;

(b) ensure that all centralised animal facilities are operated and maintained to the highest standard;

(c) advise the Vice-Chancellor on the need for new or improved animal facilities to further biomedical research at UWA;

(d) approve an annual budget submission of the University's centralised animal facilities, including approving user charges; and

(e) provide an annual report to the Vice-Chancellor on the operation and status of animal facilities at UWA.

Membership

3.(1) The board comprises:

(a) the Deputy Vice-Chancellor (Research and Innovation), as Chair;

(b) the Registrar, or nominee;

(c) the Deans of the Faculties of Medicine, Dentistry and Health Sciences; Natural and Agricultural Sciences; and Life and Physical Sciences, or their nominees; and

(d) the Chair of the Animal Ethics Committee.

(2) The Animal Welfare Officer is a standing invitee of the board without voting rights.

(3) The Manager of the Animal Care Unit is the Executive Officer for the board.

Skills and/or Qualifications of Members

4. Nominees under 3(1)(c) should preferably be animal users.

Quorum

5. The quorum for the board is four and must include two of the members described in 3(1)(c).

Decisions

6.(1) All business which comes before the board is decided by a majority of the members present and voting.

(2) The chair of the meeting has an ordinary vote and a casting vote.

Frequency of Meetings

7. The board must meet at least once each year in March to approve the annual budget of the centralised animal facilities for the following year to time with the annual University Facilities budget bid.

Continuing Dental Education Committee (constitution)

1. The name of the committee shall be the 'Continuing Dental Education Committee of The University of Western Australia'.

2. The purpose of the committee is the promotion within the University and the dental profession of postgraduate and continuing dental education and research other than that leading to the higher degrees of the University.

3. The committee consists of:

(a) a chair nominated jointly by the Vice-Chancellor and the President of the Western Australian Branch of the Australian Dental Association;

(b) four members nominated by the Senate on the recommendation of the School of Dentistry;

(c) four members nominated by the Western Australian Branch of the Australian Dental Association; and

(d) not more than three co-opted members.

4. Five members present shall constitute a quorum.

5. The tenure of appointment of the nominated members shall be for two years, provided that two of the members first nominated by the Senate, and two of the members first nominated by the Western Australian Branch of the Australian Dental Association, shall hold office for three years. The four members to serve the three-year period shall be chosen by lot.

6. The nominated members shall be appointed as from the first day of January in each year.

7. The co-opted members shall end their terms of service on 31 December of the year in which they were co-opted.

8. If the chair or any member of the committee or a co-opted member is absent without leave for three consecutive meetings or more than half the meetings in any one year, his or her position on the committee shall be taken to have been vacated and the authority which nominated him or her shall be requested to submit an alternative nomination.

9. The committee may appoint sub-committees in which it may include persons who are not members of the committee.

10. Any funds of the committee shall be placed in a trust fund under the control of the University, and shall be used solely for the promotion within the University and the dental profession of postgraduate and continuing dental education and research other than that leading to the higher degrees of the University.

11. Copies of all written communications from the committee to the Senate shall be sent to the Council of the Western Australian Branch of the Australian Dental Association for such comment as the Council may think fit to address direct to the Senate.

Equity and Diversity Advisory Committee (constitution)

1. The Equity and Diversity Advisory Committee is responsible to the Vice-Chancellor for—

(a) providing advice on the promotion of equity and diversity in employment and education within the University;

(b) monitoring the practice of equity and diversity in the University and reporting to Senate through the Vice-Chancellor on the development of appropriate policies in response to legislation and in the best interests of the principles of equity and diversity;

(c) considering and recommending ways in which any present impediments to equity and diversity might be removed;

(d) providing advice and support to the Manager, Equity and Diversity;

(e) reporting to Senate annually on the effectiveness of policies and programmes introduced to promote equity and diversity.

2. The Equity and Diversity Advisory Committee comprises:

(a) the Deputy Vice-Chancellor (Education) or nominee as Chair;

(b) the Manager, Equity and Diversity;

(c) the Diversity Officer;

(d) the President of the Guild of Undergraduates or nominee;

(e) the Director, Human Resources or nominee;

(f) the Director, Student Services or nominee;

(g) the Dean of the School of Indigenous Studies or nominee;

(h) the Disability Officer;

(i) a representative of the Status of Women Group; and

(j) up to three co-opted members, including one staff and one student, nominated for their expertise, appointed for one year but eligible for reappointment.

Human Research Ethics Committee (constitution)

Role

1. The Human Research Ethics Committee (HREC) is responsible to the Deputy Vice-Chancellor (Research and Innovation) for requiring and considering written protocols from staff employed by the University for all proposed research projects which comprise or include investigatory projects involving or impacting upon humans.

2. In considering the implications of proposed research projects, the committee must determine whether the research reflects the basic ethical values of integrity, respect for persons, beneficence and justice.

3. In discharging its responsibility, the committee must require that the standards of the National Health and Medical Research Council (NHMRC) National Statement on Ethical Conduct in Research Involving Humans as published from time to time, and the requirements of all relevant commonwealth, state and territory legislation are met.

Membership

4.(1) The committee comprises:

(a) the following appointees of the Deputy Vice-Chancellor (Research and Innovation):

(i) a laywoman who has no affiliation with the University, is not currently involved in medical, scientific or legal work, and is from the community in which the University is located;

(ii) a layman who has no affiliation with the University, is not currently involved in medical, scientific or legal work, and is from the community in which the University is located;

(iii) two medical graduates with knowledge of, and current experience in, the professional care, counselling or treatment of people;

(iv) a researcher with knowledge of, and current experience in, the areas of research that are regularly considered by the HREC;

(v) a behavioural scientist with knowledge of, and current experience in, the areas of research that are regularly considered by the HREC;

(vi) a minister of religion, or a person who performs a similar role in a community;

(vii) a member of the Law School teaching staff; and

(b) up to four co-opted members, if required for balance or specific expertise.

Period of Office

(2) Appointed and co-opted members have a three-year term of office but may be reappointed or co-opted at the end of that period if still qualified.

Appointment of Chair and election of Deputy Chair

(3) The Chair is appointed by the Deputy Vice-Chancellor (Research and Innovation).

(4) The committee must elect a Deputy Chair.

Quorum

5. The quorum is not less than one half of the members and must include:

(a) the Chair or Deputy Chair;

(b) one of the medical graduates appointed under 4(1)(a)(iii); and

(c) one of the laypersons or the member appointed to the committee under 4(1)(a)(vi).

Appointment of sub-committees

6. The committee may appoint sub-committees, not necessarily of its own members, to advise it on any specialised matter relevant to its responsibilities.

Institute of Advanced Studies Advisory Board (constitution)

This advisory board operates in accordance with the Principles and Rules for the Operation of Committees available at http://www.secretariat.uwa.edu.au/home/policies/commconst.

Members must act in accordance with the University Committee Members' Code of Conduct available at http://www.secretariat.uwa.edu.au/home/policies/commconst.

Position of the Board within The University of Western Australia

1. The Institute of Advanced Studies (IAS) Advisory Board is responsible to the Deputy Vice-Chancellor (Research and Innovation).

Role and Mission

2. The role of the advisory board is to—

(a) provide advice to the Director of the Institute of Advanced Studies (IAS), the Deputy Vice-Chancellor (Research and Innovation) and/or Academic Council on policy and programming matters for the successful operation of the IAS; and

(b) ensure community links are strong to ensure the outreach aspect of IAS is fulfilled.

3. The mission of the IAS is to promote the recognition of The University of Western Australia in an international context by initiating programmes and activities that—

(a) encourage cross-disciplinary and cross-departmental research;

(b) encourage distinguished scholars to visit the University and assist their residency;

(c) encourage dissemination of the University's research results to the larger population;

(d) stimulate public debate on contemporary issues; and

(e) develop and maintain institutional collaboration with the key international partners of the University.

Membership

4.(1) The advisory board comprises:

(a) the Deputy Vice-Chancellor (Research and Innovation) as Chair;

(b) two members of the Academic Board appointed by the Chair of the Academic Board;

(c) the Pro Vice-Chancellor (Research and Research Training);

(d) the Chair of the Academic Board;

(e) the President of the Postgraduate Students' Association;

(f) four external members, including one staff member from another institution who has established research standing; and

(g) the Director of the Institute of Advanced Studies as a non-voting member.

(2) Appointments of members under (1)(f) are made by the Deputy Vice-Chancellor (Research and Innovation), with the advice of the advisory board and the IAS Director.  

Terms of Office

5. The term of office for all but ex-officio members is three years, subject to arrangements being made with current members to ensure continuity of membership on the board.

Eligibility for a Second or Subsequent Term of Office

6. At the end of a term of office, members appointed under 4(1)(b) and (f) are eligible to be reappointed, but must not serve more than two consecutive terms.

Skills and/or qualifications of Members

7. Members elected/appointed under 4(1)(b) and (f) must have research, scholarship or administrative skills appropriate to the work of the Institute of Advanced Studies.

Quorum

8. The quorum for a meeting of the advisory board is five persons.

Decisions

9.(1) All questions which come before the advisory board are decided by a majority of the members present and voting. 

(2) The chair of the meeting has an ordinary vote and a casting vote.

Frequency of Meetings

10. The advisory board meets at least once per year.

Delegation

11. The advisory board may delegate its responsibilities to the Chair.

Lawrence Wilson Art Gallery Advisory Board (constitution)

1. The mission of the Lawrence Wilson Art Gallery (LWAG) is to contribute to the development and promotion of the cultural profile of the University of Western Australia, locally, nationally and internationally through—

(a) leadership in collections, research, information, exhibitions and programmes, in the visual arts;

(b) promoting critical and scholarly engagement with visual culture;

(c) curatorial research, exhibition, care and development of The University of Western Australia Art Collection as an educational and cultural resource for the University and community; and

(d) initiating programmes and activities that develop and maintain institutional collaboration with key local, national and international partners.

2. The role of the Advisory Board is to—

(a) provide advice and assistance to the Director of the Lawrence Wilson Art Gallery in building a gallery of international excellent and distinction;

(b) advise and assist the LWAG Director on the development of the University Art Collection (UAC);

(c) advise and assist the LWAG Director to ensure strong community links to meet the outreach objectives of the LWAG; and

(d) actively work with all stakeholders to secure resources and ensure the viability of the LWAG and the UAC.

3.(1) The advisory board comprises:

(a) two members nominated by and from the Academic Board;

(b) one member nominated by the Senate;

(c) the Senior Deputy Vice-Chancellor or nominee;

(d) up to two members with relevant expertise co-opted from within the University;

(e) up to three members with relevant expertise co-opted from the community; and

(f) the LWAG Director who is a non-voting member.

(2) The Senior Deputy Vice-Chancellor, if not a member, is a standing invitee to all meetings of the advisory board.

(3) The Chair of the advisory board is appointed from among the members by the Vice-Chancellor, in consultation with the Senior Deputy Vice-Chancellor and the LWAG Director. 

4. Appointments of the members under 3(1)(d) and (e) are made by the Deputy Vice-Chancellor with the advice of the advisory board and LWAG Director.

5. All members, other than ex-officio members—

(a) are appointed for a three-year term; and

(b) may be reappointed but must not serve for more than two consecutive terms.

6. The LWAG Director is the Executive Officer of the advisory board.

7. The quorum for a meeting of the advisory board is a majority of the members.

8. The advisory board normally meets four times each year.

Postgraduate Medical Education Committee (constitution)

1. Under Clause 2 of its constitution, the purpose of the committee is the promotion of postgraduate medical education, study and work and of clinical research in medicine. Clinical research in medicine does not include that carried out in University departments and leading to higher degrees of the University.

2. The committee shall consist of:

(a) a chair nominated jointly by the Vice-Chancellor and the President of the Western Australian Branch of the Australian Medical Association;

(b) four members nominated by the Senate;

(c) four members nominated by the Western Australian Branch; and

(d) not more than three co-opted members who shall not have voting power.

Security and Transport Advisory Committee (constitution)

1. The terms of reference of the Security and Transport Advisory Committee are—

(a) to advise the Vice-Chancellor on broad policies in regard to the security and parking on campus;

(b) to advise the Vice-Chancellor on matters which need to be referred to the Senate for approval e.g. changes to the by-laws;

(c) to advise the Vice-Chancellor annually on appropriate changes to the tariff of parking charges and fines for infringements, for recommendation to the Senate;

(d) to ensure that short-term determinations for the security and parking on campus are properly integrated with long-term security and parking strategies; and

(e) to consult regularly with the Staff Associations and the Guild of Undergraduates on matters affecting the interests of campus users.

2. The advisory committee comprises:

(a) the Executive Director (Finance and Resources) as Chair;

(b) the Executive Director (Academic Services) and Registrar;

(c) the Director, Office of Facilities Management;

(d) the Senior Deputy Vice-Chancellor or nominee; and

(e) co-opted members if required.

The University of Western Australia Press Advisory Board (constitution)

This committee operates in accordance with the Principles and Rules for the Operation of Committees available at  http://www.secretariat.uwa.edu.au/home/policies/commconst. Members must act in accordance with the University Committee Members' Code of Conduct available at http://www.secretariat.uwa.edu.au/home/policies/commconst.

Background

1. There is a University of Western Australia Press (UWA Press).

2. The objects of the Press are—

(a) to publish, and encourage and assist in the publication of, works of scholarship and merit; and

(b) to publish works of interest to international and national communities, ensuring that all publications which bear the University imprimatur are of a high standard both in content and presentation.

Role of the Advisory Board

3. The University of Western Australia Press Advisory Board (the Advisory Board) is responsible to the Senior Deputy Vice-Chancellor for—

(a) determining what publications may bear the University imprimatur;

(b) providing advice to the Director, UWA Press to undertake, or assist in, the publication, either on its own or jointly with other publishers, of such works as it thinks fit;

(c) assisting the Director, UWA Press in setting long-term goals for the Press;

(d) advocating for and networking on behalf of the UWA Press in diverse forums;

(e) considering financial information regarding the UWA Press's activities in sufficient detail so as to guide determination of the publication list;

(f) submitting an annual report for consideration by the Senate; and

(g) furthering the objects of the UWA Press.

Membership

4.(1) The Advisory Board comprises:

(a) a nominee of the Vice-Chancellor;

(b) the Executive Director (Finance and Resources);

(c) four members of the academic staff nominated by the Chair of the Academic Board to represent a spread of academic interests;

(d) one member of academic staff with relevant expertise nominated by the Chair of the Advisory Board, to assist in the development of specific academic publishing programmes;

(e) up to three members co-opted by the foregoing members.

Executive Officer

(2) The Director, UWA Press is Executive Officer to the Advisory Board.

Term of Office

5.(1) The term of office of members nominated in terms of 4(1)(a),(c) and (d) is three years, and may be renewed.

(2) Co-opted members are appointed annually and may be reappointed.

Election of Chair and Deputy Chair

6. The Advisory Board elects its chair and deputy chair annually from among its members.

Quorum

7. The quorum for a meeting of the board is three members.

Decisions

8(1). All questions which come before the board are decided by a majority of the members present and voting.

(2) The chair of the meeting has an ordinary vote and a casting vote.

Related Committees

9. The Advisory Board has a standing committee, known as the Charles and Joy Staples South-West Region Publications Fund Committee, which operates under its own constitution.

10. The Advisory Board has a sub-committee, known as the Publishing Committee, which provides advice and analyses potential books for publication by UWA Press. These recommendations are then presented to the Advisory Board for approval. The Publishing Committee membership includes staff and members of the Advisory Board, including the Chair.

11. The Advisory Board has a sub-committee, known as the Finance Sub-Committee, which provides financial advice to it on a regular basis.

Reporting Requirements

12. The Advisory Board, through the Senior Deputy Vice-Chancellor, must submit an annual report to the Senate.

University Safety Committee (constitution)

Professor Ronald M. and Dr Catherine H. Berndt Research Foundation (constitution)

The Professor Ronald M. and Dr Catherine H. Berndt Research Foundation was established from a sum of money bequeathed to the University by Professor and Dr Berndt who, in 1956, established the discipline of Anthropology at The University of Western Australia initially as a centre within the Department of Psychology and in 1963 as a separate department. The Berndts' field research focused on Aboriginal Australia and their unique collaboration covered almost 50 years. The outstanding contribution which they made to Australian Anthropology was recognised by the University by the award to each of an Honorary Doctorate in Literature and the renaming of the Berndt Museum of Anthropology in their honour.

The Foundation is administered in accordance with the following regulations.

1. The name of the Foundation is the 'Professor Ronald M. and Dr Catherine H. Berndt Research Foundation'.

2. For the purposes of these regulations, unless the context otherwise requires:

'Anthropology' refers collectively to the following:

(a) the professors, associate professors, senior lecturers, lecturers, associate lecturers and tutors who hold full-time or fractional appointments in Anthropology at The University of Western Australia;

(b) staff who hold full-time or fractional appointments in the Berndt Museum of Anthropology;

(c) postgraduate students enrolled in Anthropology at The University of Western Australia; and

(d) staff and postgraduate students studying in the area of ethno-archaeology and socio-linguistics in their relevant centres at The University of Western Australia.

'Bequest' means the sum of money willed to The University of Western Australia for the purpose of establishing the Foundation.

'Board' means the Board of the Berndt Museum of Anthropology;

'Sub-committee' means the sub-committee of the board established to administer the Foundation.

3. The object of the Foundation shall be to ensure that the funds available from the bequest are used for 'encouraging and supporting research in the discipline of Australian Aboriginal Social and Cultural Anthropology' as specified in the terms of the bequest.

4.(1) Subject to the provisions of sub-regulation (2), the Board of the Berndt Museum of Anthropology shall be responsible to the Senate for the disbursement of funds available through the Foundation in accordance with these regulations.

(2) The board may delegate the management of the Foundation to a Foundation Sub-committee to be constituted as set out in Regulation 5, provided that—

(a) the sub-committee shall submit minutes of all its meetings to the board, and resolutions of the sub-committee shall not become effective unless endorsed by the board;

(b) the board may withdraw all or specific delegated powers from the sub-committee at any time;

(c) the board shall ensure that an annual report, including an audited balance sheet and statement of income and expenditure, is prepared and submitted to the Vice-Chancellor for reporting to the Senate each year.

5.(1) Subject to sub-regulations (2), (3), and (4), the Foundation Sub-committee comprises:

(a) the Vice-Chancellor;

(b) the Head of Anthropology as Chair;

(c) the member of the staff of Anthropology nominated to the board by the head of that department;

(d) the Director/Curator of the Berndt Museum of Anthropology;

(e) a trustee of the Estate of Catherine H. Berndt; and

(f) up to five members co-opted annually by the foregoing.

(2) If more than one ex-officio position is filled by the same person, the person concerned shall advise the board of the capacity in which he/she chooses to hold membership and the board shall appoint an alternate to the second ex-officio position, after taking appropriate advice.

(3) Ex-officio members may appoint nominees to act on their behalf at any meeting of the sub-committee.

(4) When the Head of Anthropology is represented by a nominee, that nominee shall be the Chair.

6.(1) The sub-committee shall meet at least once a year and shall be convened by the Curator of the Berndt Museum of Anthropology who shall also act in the capacity of secretary.

(2) The sub-committee shall regulate its meetings as it sees fit but three members from those listed in paragraphs 5(1)(a) to (f) shall constitute a quorum.

(3) Questions arising at any meeting shall be determined by a majority of votes and, in the case of any equality of votes, the Chair shall have a second or casting vote.

(4) The sub-committee shall cause minutes of all meetings to be kept and shall forward these to the board after each meeting.

7.(1) All monies received, by or on behalf of, or as a result of the activities of the Foundation shall be vested in the University and shall be held by the University upon trust in a fund to be known as the Professor Ronald M. and Dr Catherine H. Berndt Research Foundation Fund.

(2) The capital funds shall be invested in accordance with the laws from time to time in force governing the investment of trust property by trustees.

(3) The funds available to the sub-committee for disbursement in each year shall be the interest from the capital sum in the fund, after capitalisation in accordance with Senate policy.

8.(1) Subject to paragraph 4(2)(a), the sub-committee shall disburse the available funds at its discretion to promote the object of the Foundation, and in particular to—

(a) support Anthropology or any sub-group of Anthropology listed in Regulation 2 in the furtherance of social and cultural anthropological research in the area of Aboriginal Australia;

(b) solicit donations, gifts and bequests to the Foundation on behalf of the University;

(c) recommend and sponsor the printing of publications consistent with these objects and the issue thereof, and to make a regular subvention to sponsor the publication of Anthropological Forum;

(d) arrange for lectures, exhibitions and demonstrations on the area of Aboriginal Australia;

(e) assist in arranging visits to The University of Western Australia by specialists in Aboriginal Australia;

(f) recommend grants to Anthropology or any sub-group of Anthropology listed in Regulation 2 for the purpose of encouraging research in the discipline of Australian Aboriginal Social and Cultural Anthropology through visiting fellowships, postdoctoral fellowships and postgraduate scholarships; and

(g) recommend financial support for Aboriginal and Torres Strait Islander students enrolled in degree or diploma courses of The University of Western Australia, whether at postgraduate or undergraduate level, for the purpose of supporting the conduct of research in Anthropology.

(2) The sub-committee shall take appropriate action to ensure that Aborigines and Torres Strait Islanders are encouraged to seek access to the opportunities offered by the Foundation.

(3) The sub-committee may approve the use of funds to employ a person to assist the secretary with work relating to the activities of the Foundation.

(4) The sub-committee may, at its discretion, recapitalise unspent income in any year, or carry it over into the funds available for expenditure in the following year.

(5) The sub-committee shall—

(a) ensure that all researchers funded by the Foundation adhere to established guidelines for ethical research;

(b) do all such things as are incidental or conducive to the attainment of the objects listed in paragraphs 8(1)(a) to (g).

The Engineering Foundation of The University of Western Australia (constitution)

Name

1. The name of the Foundation is 'The Engineering Foundation of The University of Western Australia'.

Definitions

2. In this Constitution unless the context otherwise requires:

'Foundation' means The Engineering Foundation of The University of Western Australia.

'The Act' means the University of Western Australia Act 1911.

'University' means The University of Western Australia as constituted by the Act.

'Senate' means the Senate of the University.

'Faculty of Engineering, Computing and Mathematics' consists of the Engineering schools of the University.

'Council' means the Council of the Foundation.

Words importing the singular number include the plural and vice versa.

Words importing persons include companies, firms, corporations and unincorporated associations.

Objects

3. The objects of the Foundation shall be to assist the Senate and the Vice-Chancellor in all matters associated with the promotion of engineering education, study and research within the University and in particular to—

(a) co-operate with staff of the Faculty of Engineering, Computing and Mathematics, the Advisory Board in Engineering and the Engineering Graduates' Association in the furtherance of engineering education, study and research;

(b) admit to membership of the Foundation persons, firms, companies and associations, whether incorporated or unincorporated, and upon such terms consistent with these objects as may be determined from time to time;

(c) solicit donations, gifts and bequests to the Foundation on behalf of the University;

(d) recommend the printing of publications consistent with these objects and the issue thereof;

(e) arrange for lectures, exhibitions and demonstrations;

(f) assist in arranging visits to the University by specialists in engineering;

(g) recommend grants to the Faculty of Engineering, Computing and Mathematics for any purpose whatsoever associated with the attainment of the above objects or any of them;

(h) subject to the concurrence of the Vice-Chancellor, enter into any arrangement with any organisation having objects similar to those of the Foundation; and

(i) do all such things as are incidental or conducive to the attainment of the above objects or any of them.

Council

4. The control, management and conduct of the business and affairs of the Foundation shall be vested in the Council whose acts, decisions, directions, promises and agreements shall not except as provided by Clause 17 hereof be binding on the University or the Foundation until ratified by the Senate.

5. Notwithstanding the provisions of Clause 4 hereof the Senate may waive the requirement of ratification both in relation to specific matters or generally. No such waiver shall be effective until the same shall have been communicated in writing under the hand of the Vice-Chancellor to the Council.

6. The Council shall consist of:

(a) The Chancellor, the Vice-Chancellor, the Dean of the Faculty of Engineering, Computing and Mathematics, the heads of the schools in the Faculty of Engineering, Computing and Mathematics, the Chair of the Engineering Graduates Association of The University of Western Australia, the President of the Foundation and the immediate past Chair of the Council, as ex-officio members.

(b) Governors and not more than ten persons being members, associate members or honorary governors who shall be elected by ballot at each annual general meeting of the Foundation.

7. The Council shall elect a chair from among its members at the Council's first meeting after its election each year or otherwise at the first meeting after the office of chair shall fall vacant. The Chair shall hold office until his successor is elected.

8. The members of the Council, other than ex-officio members, shall retire each year but shall be eligible for renomination and reappointment.

9. No person shall be eligible for nomination to the Council unless the person—

(a) is a governor who is a retiring member of the Council; or

(b) is a governor or member proposed for nomination by a general meeting of the Foundation; or

(c) is a governor, honorary governor, member or associate member proposed for nomination by the Council.

10. Ex-officio members may appoint nominees to act on their behalf.

11. Members of the Council may attend general meetings of the Foundation but shall not vote at such meetings unless qualified as governor, member or associate member of the Foundation.

12. A member of the Council may retire and may be removed from office on a resolution passed by the members of the Council at a meeting convened for the purpose with a quorum of at least one-third of the members thereof, of which no less than 21 days’ written notice shall have been given.

13. The Council shall meet at least twice a year.

Proceedings, Powers and Responsibilities of the Council

14. The Council shall regulate its meetings as it sees fit but, until the Council otherwise determines, five members of the Council including at least two non-University representatives shall constitute a quorum.

15. Questions arising at any meeting shall be determined by a majority of votes and in the case of any equality of votes the Chair shall have a second or casting vote.

16. The Council shall cause minutes to be kept and recorded of all meetings and resolutions of the Council and general meetings of the Foundation.

Delegated Powers of Council

17. Notwithstanding the provisions of Clause 4 of this Constitution the Council shall have the authority without the ratification of the Senate to—

(a) appoint sub-committees consisting of one or more persons (who need not be members of the Foundation) whose duty shall be to investigate and report to the Council on matters referred to them by the Council;

(b) prepare an audited balance sheet and statement of income and expenditure for presentation at the Annual General Meeting of the Foundation;

(c) appoint a person whose duty shall be to act as secretary to the Council, to keep and record all meetings and resolutions of the Council and general meetings of the Foundation and to carry out such other duties as the Council may direct.

18. The Senate shall have the power on the expiration of 28 days after service of a written notice to the Council to withdraw, revoke, amend or alter any of the delegated powers contained in Clause 17 hereof or any waiver pursuant to Clause 5 hereof, and thereafter those matters shall require the ratification of the Senate.

19. The Council shall submit an annual report to the Senate.

Membership of the Foundation

20. The Council may from time to time determine the qualifications for and the conditions of membership of the Foundation, and may admit persons to membership thereof as governors, honorary governors, members, associate members or contributors of the Foundation. If any such person shall be a company, firm, corporation or unincorporated association, the rights, privileges and obligations attaching to membership shall be vested in a natural person who shall be nominated thereby as its or their representative. Reference herein to governors, honorary governors, members or associate members shall be construed where appropriate as references to the respective representatives of their companies, firms, corporations or unincorporated associations.

21. The Senate may, on the recommendation of the Council, appoint persons to be honorary governors of the Foundation for periods of up to three years.

22. Unless otherwise determined by the Council the annual subscriptions to the Foundation which shall be payable on admission to membership shall be:

(a) by a governor, not less than $7500;

(b) by a member, not less than $1500;

(c) by an associate member, not less than $750;

(d) by a contributor, not less than $75; and

(e) by an honorary governor, nil.

General Meetings

23. A general meeting of the Foundation shall be held at least once a year.

24. The Council may at any time convene a special general meeting of the Foundation and shall convene such meeting on the requisition in writing of not less than five governors or members, but any special general meeting shall consider only the business which was the subject of the requisition.

25. Not less than 14 days' notice in writing of any general meeting shall be given to the governors, honorary governors, members, associate members and contributors of the Foundation and to the ex-officio members of the Council.

26. At each Annual General Meeting the eligible voters shall elect a president who shall act until the election of his successor.

27. The Chair of all general meetings shall be the President or in that person's absence the Chair of the Council.

28. No business shall be transacted at any general meeting unless five governors or members are present personally or by representation.

29. All members except contributors shall be entitled to vote at general meetings and they shall have votes in proportion to subscriptions (i.e. associate members 1, members 2, governors 10). Honorary governors and ex-officio members of the Council (unless qualified as governors or members) are not entitled to vote.

30. At any general meeting a resolution put to the vote shall be decided by a show of hands, unless a request or a ballot is made by not less than three persons present and entitled to vote.

31. A declaration of the Chair of the meeting that the resolution has been carried or lost shall be conclusive.

32. The Chair may with the consent of any meeting at which a quorum is present adjourn the meeting to a date to be fixed by the Chair, but no business shall be transacted at any adjourned meeting other than the business left unfinalised at the meeting which was adjourned.

Received by the Foundation

33. All moneys received, by or on behalf of, or as a result of the activities of the Foundation, shall be vested in the University and shall be held by the University upon trust in a fund to be known as the Foundation Fund which, subject to the Act, shall as to the capital and the income thereof be expended as the Senate with the advice of the Council shall think fit for the promotion of the objects of the Foundation but which shall otherwise be invested in accordance with the laws from time to time in force governing the investment of trust property by trustees.

Alterations to the Constitution

34. This Constitution may be added to, amended or repealed—

(a) by a resolution passed by a majority of not less than two-thirds of the members of the Council present at a meeting specially convened for such purposes, of which not less than 14 days' notice in writing has been given, provided that no such addition, amendment or repeal shall have any force or effect unless it has been approved by a general meeting of the Foundation and by the Senate; or

(b) by the Senate following 28 days' written notice to the Chair of the Council.

Dissolution of Foundation

35. In the event of dissolution of the Foundation the Foundation Fund shall become the absolute property of the University and no member of the Foundation shall have any claim thereto or to any part thereof.