Appeals Committee (Discipline)

See Statute No. 17 and the Regulations for Student Conduct and Discipline.

Audit and Review Committee (constitution)

This committee operates in accordance with the Principles and Rules for the Operation of Committees available at  http://www.secretariat.uwa.edu.au/home/uwas_committee_system. Members must act in accordance with the University Committee Members' Code of Conduct available at http://www.secretariat.uwa.edu.au/home/uwas_committee_system.

Members must also act in accordance with the Senate Code which applies to Senate and Senate committees.  In accordance with the Code members must among other things:

• act always in the best interest of the University as a whole, with this obligation to be observed in priority to any perceived duty a member may owe to those electing or appointing him or her;

• maintain confidentiality and, except with the approval of the Chair or if required by State or Commonwealth legislation, not divulge information at any time to any person external to the committee.

The Senate Charter gives the Senate responsibility, among other things, for the stewardship of the University as an institution of excellence and integrity, for assisting the Vice Chancellor to maximise the University's performance and for the regular monitoring of that performance. Given that excellent performance is heavily dependent on the existence of sound governance systems, effective policies, and stringent performance monitoring processes, the Senate has a clear role in overseeing these, and has established the Audit and Review Committee to assist it in this task.

 

1. The Audit and Review Committee is a committee of the Senate.

Role

2.(1) The role of the committee is to—

(a) investigate financial matters within the University, either within an audit programme which it determines or as directed by the Senate;

(b) satisfy itself that the University has sound policies/arrangements in place for—

(i) corporate governance including adherence to ethical standards;

(ii) controlling the institution's exposure to risk and minimising its exposure to fraud; and

(iii) ensuring high standards of financial, statutory and operational accountability;

(c) receive summary reports on internal and external reviews, and monitor compliance with recommendations of those reviews;

(d) (i) receive and review the University's annual report including the financial statements and performance indicators and recommend its adoption by the Senate;

(ii) receive other statutory annual reports from within the University;

(e) sample compliance with specific external or internal legislation or internal policy or review documents from time to time;

(f)(i) advise the Senate of its findings in relation to assessing the performance and objectivity of the internal audit function and regarding work undertaken under (a) to (e), whether satisfactory or unsatisfactory; and

(ii) if the findings are unsatisfactory, identify material matters arising and recommend to the Senate on the advice to be given to the Vice-Chancellor on action to be taken;

(g) bring to the Senate's attention emerging strategic issues related to the committee's role which have the potential to impact on the University and which the committee believes should be addressed by the Executive and/or the Senate; and

(h) undertake any other tasks referred to it by the Senate from time to time.

(2) The committee may forward for the consideration of the Senate proposals for the commissioning of research in areas relevant to its role, provided that any such proposals are accompanied by a clear rationale for the research proposed, and an estimate of costs.

(3) The committee has the detailed responsibilities as set out in Schedule 1.

Membership

3.(1) The committee comprises:

(a) at least two external members appointed by and from the Senate as follows:

(i) an external member as Chair;

(ii) at least one other external member;

(b) up to four external members co-opted by the foregoing.

(2) At the beginning of each year the committee must appoint from among its members a Deputy Chair.

(3) Except as set out in (4) an external member is one who does not hold any University position, either paid or honorary.

(4) For the purpose of membership of this committee, the Senate may, in exceptional circumstances, determine that a holder of a clinical, adjunct or honorary position is an external member but such a person may not usually hold the position of Chair or Deputy Chair.

(5) The following are standing invitees to meetings of the committee:

(a) the Chancellor;

(b) the Executive Director (Finance and Resources);

(c) the Internal Audit Manager; and

(d) a representative of the Office of the Auditor General.

Term of Office

4. The term of office of members is normally two years. 

Eligibility for a Second or Subsequent Term of Office

5. At the end of a term of office, members are eligible to be reappointed or co-opted again.

Skills and/or Qualifications of Members

6.(1) It is desirable that members appointed under 3(1)(a) have a strong financial or business background.

(2) In determining co-options under 3(1)(b), the committee—

(a) must ensure that co-options provide expertise in areas of need identified by the committee including in the education sector;

(b) must consider issues of confidentiality and loyalty; and

(c) must consider co-opting members of the alumni, potential future members of the Senate and former members of the Senate.

Quorum

7. The quorum for the committee is half the number of members and must include at least one of the members appointed under 3(1)(a).

Decisions

8.(1) All questions which come before the committee are decided by a majority of the members present and voting.

(2) The chair of the meeting has an ordinary vote and a casting vote.

Frequency of Meetings

9. The Committee normally meets four times a year.

 

 

SCHEDULE 1 DETAILED RESPONSIBILITIES OF THE AUDIT AND REVIEW COMMITTEE

Risk Identification, Management and Internal Controls

The committee identifies the major risks on which it reports and seeks from management advice on the mechanisms already in place and whether any additional mechanisms are needed.

In relation to the internal control and risk management systems, the committee's responsibilities include:

• ensuring the University maintains a current risk identification process and reporting mechanism;

• assessing the internal processes for managing key risk areas, including but not limited to—

        - litigation and claims;

        - non-compliance with laws and regulations, including environmental, occupational health and safety, industrial relations laws; and

        - business risks other than those dealt with by other Senate committees;

• addressing the adequacy of the control structure with management, internal committees associated with managing risk and the internal and external auditors;

• evaluating the process the University has in place for assessing and continuously improving internal controls, particularly those related to areas of significant risk;

• assessing whether management has controls in place for unusual types of events and/or any potential events that may carry more than an acceptable degree of risk;

• maintaining an overview of statements and opinions on procedures or practices expressed by such bodies at the Auditor-General, the Parliamentary Commissioner (Ombudsman), the Equal Opportunity Commissioner, Anti-Corruption Commissioner, Freedom of Information Commissioner, WorkSafe and the Department of Environmental protection, and advising the Senate accordingly;

• dealing with the major reviews initiated regularly by management and from time to time by external bodies where there are matters raised which warrant the committee's attention.

Financial Reporting, including Accounting Policies

The committee has a primary responsibility to ensure that the University's accounting policies and principles are in accordance with the financial reporting framework. The committee plays a major role in examining the accounting policies that are going to be applied throughout the year and will ultimately be applied in drawing up the year end financial statements.

In assessing changes to alternative accounting principles, the committee requests management to inform them—

• whether the methods chosen by management are consistent with the Financial Administration and Audit Act, Treasurer's Instructions, Accounting Standards, Accounting Concepts and Urgent Issues Group (UIG) Consensus Views;

• of the accounting principles typically used in the tertiary sector;

• of management's motivation for the change;

• of the current and future financial statement impact; and

• how the proposed changes are likely to be viewed by the external auditor and Government.

The committee assesses significant estimates and judgements in the financial reports by enquiring of management about the process used by management in making material accounting estimates and then enquiring of the external auditor the basis for the auditor's conclusions regarding the reasonableness of those estimates.

The committee also has responsibility to receive and review the University's Annual Report, including the Financial Statements and Performance Indicators, and to recommend its adoption by the Senate. The Committee also receives other statutory annual reports from within the University.

Internal and External Audits

The committee has a responsibility to consider carefully issues raised by the external and internal auditors as those issues may have implications on the University's control environment.

The following activities and practices are to be carried out by the committee:

• Communicate expectations to both the internal and external auditors.

• Monitor and assess the internal and external auditors' performance against expectations

• Support, yet question, the internal and external auditors.

• Understand and assess any auditor scope limitations and/or management's response.

• Hold regular meetings with the internal and external auditors.

• Co-ordinate the interaction between the internal and external auditors.

The committee is authorised and directed to carry out the following specific duties and responsibilities:

Internal Audit

• Review the annual internal audit plan, particularly concerning the overall control environment, irregularities and regulatory compliance, the scope of work and requirements for the Internal Auditors to carry out their audit functions. 

• Ensure that Internal Audit have sufficient resources to meet the requirements of the approved audit plan.

• Ensure the operations of the internal audit function are being maintained in an efficient and effective manner. 

• Review any non-auditing services to be performed by Internal Audit and the impact these may have on the role of independence.

• Review internal audit reports with particular concern for any weaknesses, qualifications of exceptions noted, and where required, management response to these.

• Monitor and analyse critically management's responsiveness to internal audit's findings and recommendations.

• Monitor progress of internal audit performance against the approved plan and budget.

• Assess the extent of reliance placed by external audit on internal audit work.

• In consultation with the Senior Deputy Vice-Chancellor, appoint and assess the performance of the Manager, Internal Audit.

External Audit

• Liaise with the external auditors regarding the scope and general extent of their annual audit plan.

• Review with the external auditors their findings and recommendations, including interim audit reports and management's responses and action to correct any noted deficiencies.

• Advise the Senate of any issues of concern arising from the external auditors' findings and recommendations, and the extent to which audit recommendations have been or are to be implemented.

• Review any other matters relevant to the audit of the University's accounts deemed necessary to ensure compliance with the applicable laws, regulations, standards and policies.

Relevance and Accuracy of Information Going to the Senate

The committee has a responsibility to monitor the relevance and accuracy of information going to the Senate. This will be undertaken whenever requested by the Senate. Where changes seem appropriate, the committee will communicate these to management.

Board of Discipline

See Statute No. 17 and the Regulations for Student Conduct and Discipline.

Chancellor's Committee (constitution)

This committee operates in accordance with the Principles and Rules for the Operation of Committees available at http://www.secretariat.uwa.edu.au/home/uwas_committee_system. Members must act in accordance with the University Committee Members' Code of Conduct available at http://www.secretariat.uwa.edu.au/home/uwas_committee_system.

Members must also act in accordance with the Senate Code which applies to Senate and Senate committees. In accordance with the Code members must among other things:

• act always in the best interest of the University as a whole, with this obligation to be observed in priority to any perceived duty a member may owe to those electing or appointing him or her;
• maintain confidentiality and, except with the approval of the Chair or if required by State or Commonwealth legislation, not divulge information at any time to any person external to the committee.

 

1.  The Chancellor's Committee is a committee of the Senate.

Role

2.(1) The role of the committee is to—

(a) co-ordinate planning for the programmes of the Senate and its key committees in each year;

(b) advise, on request by the Chancellor, on any items going forward to the Senate which are not covered by the terms of reference of any other Senate committee, including items dealing with issues of governance directly relating to Senate;

(c) undertake forward planning on potential candidates for co-option to the Senate, and propose appropriate nominations to Senate;

(d) undertake forward planning on potential candidates to fill the positions of Governor's appointees to Senate and make appropriate recommendations to the Minister on behalf of Senate;

(e) provide advice on co-options to the Audit and Review Committee, the Development Committee, the External Environment Committee, and the Strategic Resources Committee, as required;

(f) recommend to the Senate the assignment of members to Senate and other committees, as required;

(g) recommend to the Senate the appointment of nominees to committees on which the Senate has representation, as required;

(h) review the Induction Programme for new senators every three years and make recommendations to Senate as appropriate;

(i) review the Ongoing Professional Development Programme for Senators every three years and make recommendations to Senate as appropriate.

(j) make recommendations to the Senate on the assessment of its performance and compliance with the National Governance Protocols through the annual Senate performance survey, including the identifications of skills and expertise needed for the future.

2. In fulfilling its role in respect of nominations and recommendations for Senate members as set out in (1)(c) and (d), the committee must bear in mind the following selection criteria which take account of the National Governance Protocols:

• The Senate must comprise a majority of external independent members. In accordance with the National Governance Protocols, an external independent member means a person who is neither enrolled as a student of the University nor holds an ongoing or fixed term appointment at the University but includes a person whose employment at the University is limited to casual, sessional, consultancy or unremunerated work. Persons appointed under section 8(1)(a), elected under 8(1)(b) or co-opted under 8(1)(i) of the UWA Act must comply with the definition of an external independent member.

• The Senate must have at least two members with financial expertise (as demonstrated by relevant qualifications and financial management experience at a senior level in the public or private sector) and at least one member with commercial expertise (as demonstrated by relevant experience at a senior level in the public or private sector).

• Senate members must not be current members of any State or Commonwealth parliament of legislative assembly other than where specifically selected by the Senate itself. The Senate can therefore specifically select such a person if it so wishes.

• Members must be selected on the basis of their ability to contribute to the effective working of the Senate by having needed skills, knowledge and experience, an appreciation of the values of the University and its core activities of teaching and research, its independence and academic freedom and the capacity to appreciate what the external community needs from the University.

Membership

3.(1) The committee comprises:

(a) the Chancellor, as Chair;

(b) the Pro-Chancellor as Deputy Chair;

(c) the Vice-Chancellor; and

(d) the chairs of the Audit and Review Committee, the Development Committee, the External Environment Committee and the Strategic Resources Committee.

(2) The following are standing invitees to meetings of the committee:

(a) the Senior Deputy Vice-Chancellor; and

(b) the Executive Director (Academic Services) and Registrar.

Quorum

4. The quorum for the committee is half the number of members and must include either the Chancellor or the Pro-Chancellor.

Decisions

5.(1) All questions which come before the Committee are decided by a majority of the members present and voting. 

(2) The chair of the meeting has an ordinary vote and a casting vote.

Frequency of Meetings

6. The Committee normally meets four times a year.

Development Committee (constitution)

This committee operates in accordance with the Principles and Rules for the Operation of Committees available at http://www.secretariat.uwa.edu.au/home/uwas_committee_system. Members must act in accordance with the University Committee Members' Code of Conduct available at http://www.secretariat.uwa.edu.au/home/uwas_committee_system.

Members must also act in accordance with the Senate Code which applies to Senate and Senate committees. In accordance with the Code members must among other things:

• act always in the best interest of the University as a whole, with this obligation to be observed in priority to any perceived duty a member may owe to those electing or appointing him or her;
• maintain confidentiality and, except with the approval of the Chair or if required by State or Commonwealth legislation, not divulge information at any time to any person external to the committee.

The Senate Charter gives the Senate responsibility, among other things, for facilitating and assisting with the resourcing of the University, and for working in partnership with the Vice-Chancellor to ensure the fiscal viability of the institution. The Senate therefore has a clear role in supporting those responsible for fundraising activities and monitoring the institution's performance in fundraising, and has established the Development Committee to assist it in this task.

 

1.  The Development Committee is a committee of the Senate.

Role

2.(1) The role of the committee is to—

(a) provide advice and guidance to the Senate and the Senior Deputy Vice-Chancellor in relation to—

(i) fundraising strategy;

(ii) fundraising policy;

(iii) proposals for the naming of academic positions, facilities and landscape features; and

(iv) any other matter identified by the Senate or the Deputy Vice-Chancellor;

(b) monitor progress in fundraising and report to the Senate on this bi-annually; and

(c) bring to Senate's attention emerging strategic issues related to the committee's role which have the potential to impact on the University and which it believes should be addressed by the Executive and/or the Senate.

(2) The committee may forward for the consideration of the Senate proposals for the commissioning of research in areas relevant to its role, provided that any such proposals are accompanied by a clear rationale for the research proposed, and an estimate of costs.

Membership

3.(1) The committee comprises:

(a) members appointed by and from the Senate as follows:

(i) an external member as Chair; and

(ii) one other external member;

(b) the Vice-Chancellor or nominee;

(c) one of the members elected by Convocation;

(d) the Warden of Convocation

(e) a member of the academic staff appointed by the Chancellor;

(f) the local patrons of the Hackett Foundation; and

(g) up to four members co-opted by the foregoing.

(2) At the beginning of each year the committee must appoint from among its members an external member of the Senate as Deputy Chair.

(3) Except as set out in (4) an external member is one who does not hold any University position, either paid or honorary.

(4) For the purpose of membership of this committee, the Senate may determine that a holder of a clinical, adjunct or honorary position, is an external member.

(5) The following are standing invitees to meetings of the committee:

(a) the Chancellor;

(b) the Senior Deputy Vice-Chancellor; and

(c) the Director, Office of Development.

Terms of office

4. The term of office of members appointed under 3(1)(a),(c),(e) and (g) is normally two years.

Eligibility for a Second or Subsequent Term of Office

5. At the end of a term of office, members are eligible to be reappointed or co-opted again.

Skills and/or Qualifications of Members

6.(1) It is desirable that members appointed under 3(1)(a),(c),(e) and (g) have an understanding of fundraising issues.

(2) In determining co-options under 3(1)(g), the committee—

(a) must ensure that co-options provide expertise in areas of need identified by the committee;

(b) must consider issues of confidentiality and loyalty; and

(c) must consider co-opting members of the alumni, potential future members of the Senate and former members of the Senate.

Quorum

7. The quorum for the committee is half the number of members and must include at least one of the members appointed under 3(1)(a).

Decisions

8.(1) All questions which come before the committee are decided by a majority of the members present and voting.

(2) The chair of the meeting has an ordinary vote and a casting vote.

Frequency of Meetings

9. The committee normally meets once a year.

Invitation to Attend Hackett Foundation Meetings

10. Members of the committee are normally invited to attend two meetings a year of the Hackett Foundation.

External Environment Committee (constitution)

This committee operates in accordance with the Principles and Rules for the Operation of Committees available at http://www.secretariat.uwa.edu.au/home/uwas_committee_system. Members must act in accordance with the University Committee Members' Code of Conduct available at http://www.secretariat.uwa.edu.au/home/uwas_committee_system.

Members must also act in accordance with the Senate Code which applies to Senate and Senate committees. In accordance with the Code members must among other things:

• act always in the best interest of the University as a whole, with this obligation to be observed in priority to any perceived duty a member may owe to those electing or appointing him or her;
• maintain confidentiality and, except with the approval of the Chair or if required by State or Commonwealth legislation, not divulge information at any time to any person external to the committee.

The Senate Charter gives the Senate responsibility, among other things, for using its collective experience and wisdom to help the University meet its goals in the context of a rapidly changing external environment. The Senate therefore has a clear role in utilising its knowledge and understanding of the external environment for the benefit of the University and in supporting the University in establising close and mutually beneficial relationships with the external community, and has established the External Environment Committee to assist it in this task.

 

1. The External Environment Committee is a committee of the Senate.

Role

2.(1) The role of the Committee is to—

(a)(i) consider emerging strategic issues in the external environment, particularly in industry, government and the general community, which may offer opportunities or pose threats to the University; and

(ii) report to the Senate on how and when these issues should be addressed; and

(b) provide to the Executive, through the Senate, advice and guidance as requested on current challenges.

(2) The committee may forward for the consideration of the Senate proposals for the commissioning of research in areas relevant to its role, provided that any proposals are accompanied by a clear rationale for the research proposed, and an estimate of costs.

Membership

3.(1) The committee comprises:

(a) members appointed by and from the Senate as follows:

(i) an external member as Chair;

(ii) at least two other external members;

(iii) at least one member of the academic or general staff;

(iv) at least one student member; and

(b) the Vice-Chancellor; and

(c) up to four external members co-opted by the foregoing.

(2) At the beginning of each year the committee must appoint from among its members an external member of the Senate as Deputy Chair.

(3) Except as set out in (4) an external member is one who does not hold any University position, either paid or honorary.

(4) For the purpose of membership of this committee, the Senate may determine that a holder of a clinical, adjunct or honorary position, is an external member.

(5) The following are standing invitees to meetings of the committee:

(a) the Chancellor;

(b) the Executive Director (Academic Services) and Registrar.

Terms of office

4.(1) The term of office of members appointed under 3(1)(a)(i),(ii),(iii) and (c) is normally two years.

(2) The term of office of members appointed under 3(1)(a)(iv) is normally one year.

Eligibility for a Second or Subsequent Term of Office

5. At the end of a term of office, members are eligible to be reappointed or co-opted again.

Skills and/or Qualifications of Members

6.(1) It is desirable that members appointed under 3(1)(a) and (c) have an understanding of the University’s external environment.

(2) In determining co-options under 3(1)(c), the committee—

(a) must ensure that co-options provide expertise in areas of need identified by the committee;

(b) must consider issues of confidentiality and loyalty; and

(c) must consider co-opting members of the alumni, potential future members of the Senate and former members of the Senate.

Quorum

7. The quorum for the committee is half the number of members and must include at least one of the members appointed under 3(1)(a)(i) or (ii).

Decisions

8.(1) All questions which come before the committee are decided by a majority of the members present and voting.

(2) The chair of the meeting has an ordinary vote and a casting vote.

Frequency of Meetings

9. The committee normally meets six times a year.

Honorary Degrees Committee

This committee operates in accordance with the Principles and Rules for the Operation of Committees available at http://www.secretariat.uwa.edu.au/home/policies/commconst. Members must act in accordance with the University Committee Members' Code of Conduct available at http://www.secretariat.uwa.edu.au/home/policies/commconst. This committee also operates in accordance with Statute No. 14.

 

Members must also act in accordance with the Senate Code which applies to Senate and Senate committees. In accordance with the Code members must among other things:

• act always in the best interest of the University as a whole, with this obligation to be observed in priority to any perceived duty a member may owe to those electing or appointing him or her; and
• maintain confidentiality and, except with the approval of the Chair or if required by State or Commonwealth legislation, not divulge information at any time to any person external to the committee.

 

1.  The Honorary Degrees Committee is a standing committee of the Senate.

2. The role of the committee is to—

(a) make recommendations to Senate on the award of honorary degrees; and

(b) make decisions on the award of Chancellor's medal.

3.(1) The committee comprises:

(a) The Chancellor;

(b) The Pro-Chancellor;

(c) The Vice-Chancellor;

(d) the Chair of the Academic Board;

(e) two other Senate members appointed by the Senate;

(f) two members nominated by the Academic Board.

(2) The Senior Deputy Vice-Chancellor is a standing invitee to meetings of the committee.

(3) The Deputy University Secretary is Executive Officer to the Committee.

4. The term of office of members appointed under 3(1)(e) and (f) is two years.

5. At the end of a term of office, members appointed under 3(1)(e) and (f) are eligible to be reappointed.

6. The quorum for the committee is five.

7.(1) All questions which come before the committee are decided by a majority of the members present and voting.

(2) The chair of the meeting has an ordinary vote and a casting vote.

8. The committee normally meets at least once each year but may meet more frequently if necessary.

 

 

 

Legislative Committee (constitution)

This committee operates in accordance with the Principles and Rules for the Operation of Committees available at http://www.secretariat.uwa.edu.au/page/89528. Members must act in accordance with the University Committee Members' Code of Conduct available at http://www.secretariat.uwa.edu.au/page/89528.

1. The Legislative Committee is a joint committee of the Senate and Academic Council.

Role
2. The role of the committee is to—

(a) consider all proposals for—

(i) new statutes, amendment of statutes and repeal of statues;

(ii) new regulations, amendment of regulations and rescinding of regulations; and

(iii) new rules, amendment of rules and rescinding of rules;

(b) forward to the Academic Council for its consideration any proposals in the categories described in (a) which, in the view of the Chair of the Academic Board, involve significant issues of academic principle;

(c) endorse on behalf of the Academic Council and recommend to the Senate for approval any proposals in the categories described in (a)(i) and (ii) which, in the view of the Chair of the Academic Board, are routine in nature;

(d) approve on behalf of the Academic Council any proposals in the categories described in (a)(iii) which, in the view of the Chair of the Academic Board, are routine in nature;

(e) approve, via faculty governance documents, delegation of the powers of faculties to deans, heads of school or committees where such delegations are, in the view of the Chair of the Academic Board, routine in nature;

(f) approve conditions for multi-faculty prizes and scholarships;

(g) where appropriate, undertake the conversion of prizes or scholarship governed by regulations to prizes or scholarships governed by conditions where such matters are, in the view of the Chair of the Academic Board, routine in nature;

(h) approve administrative and consequential changes to regulations and report them to the Senate;

(i) undertake final drafting of proposed new or amended statutes, regulations, rules, conditions, faculty governance documents and constitutions of committees of the Senate, Academic Board, Academic Council and Vice-Chancellor;

(j) undertake any other drafting tasks as requested by the Senate, the Academic Council or Vice-Chancellor; and

(k) submit the final drafts of new or amended statutes and regulations to the Senate for approval.

Membership
3.(1) The committee comprises:

(a) the Chair of the Academic Board as Chair;

(b) the Deputy University Secretary;

(c) the Senior Legislative Officer; and

(d) two members appointed by the Senate on the recommendation of the Academic Council.

(2) The University Lawyer, or nominee, is invited to attend all meetings of the committee.

Terms of Office
4. The term of office of members appointed under 3(1)(d) is up to two years.

Eligibility for a Second or Subsequent Term of Office
5. At the end of a term of office, members appointed under 3(1)(d) may be reappointed.

Skills and/or Qualifications of Members
6. Members appointed under 3(1)(d) must have extensive experience of faculty administration.

Quorum
7. The quorum for the committee is three.

Decisions
8. All questions which come before the committee are decided by a majority of the members.

Frequency of Meetings
9. The Legislative Committee meets as required.

Delegation

Legislative Committee Drafting Sub-Committee
10. The committee delegates to the Legislative Committee Drafting Sub-Committee its responsibilities under 2(i) and (j).

Membership
11.(1) The Legislative Committee Drafting Sub-Committee comprises all members in 3(1)(b) to (d), with the Deputy University Secretary as Chair.

(2) The University Lawyer, or nominee, is invited to attend all meetings of the Drafting Sub-Committee.

(3) The following are invited to attend all meetings of the Drafting Sub-Committee at which matters relevant to their role are to be considered:

the Senior Project Officer (Legislative)

the Senior Projects Officer (Scholarships)

the Scholarships Officers

(4) The Drafting Sub-Committee may invite faculty officers to attend meetings at which matters relevant to their faculty are to be considered.

(5) The Drafting Sub-Committee may invite other officers of the University to attend meetings at which matters relevant to their role are to be considered.

Frequency of Meetings
12. The Legislative Committee Drafting Sub-Committee normally meets at least once each month in the months of February to November inclusive but may meet more frequently if necessary.

Notes:
Local Decision-making Map
A decision-making map illustrating where the committee's business comes from and where its recommendations or decisions go is available at http://www.secretariat.uwa.edu.au/page/29035.

Local Communications Map
A communications map illustrating where information comes to the committee from and which committees or groups need to be informed of the committee's decisions is available at http://www.secretariat.uwa.edu.au/page/29035.

Perth International Arts Festival Board (constitution)

Definitions

1. 'The Festival' is the Perth International Arts Festival.

Roles

2. The Perth International Arts Festival Board is responsible to the Senate for the provision of advice to the Deputy Vice-Chancellor on the operations of the Festival in order to achieve the objects of the Festival as set out below:

(a) to promote and encourage the arts, and the study of the arts, and for these purposes to organise, promote, manage and conduct festivals of music, drama and other entertainments in Perth annually or at such longer intervals as may be determined by the board;

(b) to encourage and employ persons, firms or companies to present and produce such performances and events in Perth and in other cities and territories of Australia as may tend to promote and encourage the arts in Australia;

(c) to raise money for the purposes of the Festival by grants, guarantees, gifts or donations and to accept the same and to conform so far as it lawfully may to any conditions upon which such grants, guarantees, gifts or donations may be made or granted.

Membership

3.(1) The board comprises:

(a) the Vice-Chancellor or nominee;

(b) a chair appointed by the Senate;

(c) seven members appointed by the Senate who have expertise across a range of relevant areas including arts, marketing, media, accounting and business.

(2) The following are standing invitees to meetings of the board:

(a) the Senior Deputy Vice-Chancellor;

(b) the Chair of the Strategic Resources Committee;

(c) the Artistic Director of the Festival;

(d) General Manager of the Festival;

(e) the Chief Executive Officer of Lotterywest or nominee.

(3) Representatives from key funding partners may be invited to attend meetings of the board at agreed times for briefings or to discuss the relationship between the parties.

Period of office

4. Appointed members have a three-year term of office with a maximum of two consecutive terms office.

Deputy Chair

5. At the beginning of the year, the board must appoint a Deputy Chair.

Quorum

6. The quorum for a meeting of the board is five members.

Meeting

7. The board meets at least four times in each year.

Reporting

8. The board, through the Vice-Chancellor, must submit a report to the Senate twice a year.

Strategic Resources Committee (constitution)

This committee operates in accordance with the Principles and Rules for the Operation of Committees available at http://www.secretariat.uwa.edu.au/home/uwas_committee_system. Members must act in accordance with the University Committee Members' Code of Conduct available at http://www.secretariat.uwa.edu.au/home/uwas_committee_system.

Members must also act in accordance with the Senate Code which applies to Senate and Senate committees. In accordance with the Code members must among other things:

• act always in the best interest of the University as a whole, with this obligation to be observed in priority to any perceived duty a member may owe to those electing or appointing him or her;
• maintain confidentiality and, except with the approval of the Chair or if required by State or Commonwealth legislation, not divulge information at any time to any person external to the committee.

The Senate Charter gives the Senate responsibility, among other things, for facilitating and assisting with the resourcing of the University, and for working in partnership with the Vice-Chancellor to ensure the fiscal viability of the institution. The Senate therefore has a clear role in supporting those responsible for fundraising activities and monitoring the institution's performance in fundraising, and has established the Development Committee to assist it in this task.

 

1. The Strategic Resources Committee is a committee of the Senate.

Role

2.(1) The role of the committee is to—

(a) monitor the financial welfare of the University and report to Senate annually on its findings;

(b) monitor campus planning and advise Senate on major physical developments and associated policy issues;

(c) monitor policy on staffing resources in the context of the current Priority Staffing and Industrial Relations Objective, and report to Senate annually on its findings;

(d) within the limits of agreed delegations, make decisions or recommendations to Senate on investments within a framework of strategy approved by the Senate; and

(e) bring to the Senate's attention emerging strategic issues related to the committee's role which have the potential to impact on the University and which it believes should be addressed by the Executive and/or the Senate.

(2) The committee may forward for the consideration of the Senate proposals for the commissioning of research in areas relevant to its role, provided that any such proposals are accompanied by a clear rationale for the research proposed, and an estimate of costs.

Membership

3.(1) The committee comprises:

(a) members appointed by and from the Senate as follows:

(i) an external member, as Chair;

(ii) at least two other external members;

(iii) at least one member of the academic or general staff;

(b) the Vice-Chancellor;

(c) the member elected by the Academic Board;

(d) one student member; and

(e) up to four external members co-opted by the foregoing.

(2) At the beginning of each year the committee must appoint from among its members an external member of the Senate as Deputy Chair.

(3) Except as set out in (4) an external member is one who does not hold any University position, either paid or honorary.

(4) For the purpose of membership of this committee, the Senate may determine that a holder of a clinical, adjunct or honorary position, is an external member.

(5) The following are standing invitees to meetings of the committee: 

(a) the Chancellor;

(b) the Executive Director (Finance and Resources);

(c) the Director, Financial Services.

Terms of office

4.(1) The term of office of members appointed under 3(1)(a) and (e) is normally two years.

(2) The term of office of the member appointed under 3(1)(d) is normally one year.

Eligibility for a Second or Subsequent Term of Office

5. At the end of a term of office, members are eligible to be reappointed or co-opted again.

Skills and/or Qualifications of Members

6.(1) It is desirable that members appointed under 3(1)(a) and (e) have an understanding of the strategic use of resources.

(2) In determining co-options under 3(1)(e), the committee—

(a) must ensure that co-options provide expertise in areas of need identified by the committee;

(b) must consider issues of confidentiality and loyalty; and

(c) must consider co-opting members of the alumni, potential future members of the Senate and former members of the Senate.

Quorum

7. The quorum for the committee is half the number of members and must include at least one of the members appointed under 3(1)(a)(i) or (ii).

Decisions

8.(1) All questions which come before the committee are decided by a majority of the members present and voting.

(2) The chair of the meeting has an ordinary vote and a casting vote.

Frequency of Meetings

9. The committee normally meets four times a year.

Arnold Yeldham and Mary Raine Medical Research Foundation Research Committee (constitution)

1. The committee consists of:

(i) the Vice-Chancellor of the University for the time being as Chair;

(ii) a professor of medicine of the University appointed by the Senate of the University (hereinafter called 'the Senate') from time to time;

(iii) a professor of surgery of the University appointed by the Senate from time to time;

(iv) a professor of biochemistry of the University appointed by the Senate from time to time;

(v) a member or fellow of a Royal College of Physicians appointed by the Senate from time to time on the recommendation of the local State Committee of the Royal Australasian College of Physicians;

(vi) Doctor Carl Georgeff and on his ceasing to be a member of the committee, a fellow of a Royal College of Surgeons appointed from time to time by the Senate on the recommendation of the local State Committee of the Royal Australasian College of Surgeons;

(vii) a general medical practitioner appointed by the Senate from time to time on the recommendation of the Western Australian branch of the Australian Medical Association;

(viii) one other person to be appointed from time to time by a majority vote of the other members of the committee which person shall hold office for such period as the majority vote of the committee shall from time to time decide.

2.(a) Doctor Carl Georgeff shall remain a member of the committee until he resigns or dies.

(b) Subject to paragraph (a) above, each of the members of the committee appointed pursuant to paragraph 1(ii) to (vii) inclusive shall hold office for a period of three years or until he or she dies or resigns within that period and shall at the expiration of his or her period of appointment be eligible for reappointment.

(c) In the event of any member of the committee, appointed pursuant to paragraph 1(ii) to (vii) inclusive above, ceasing for any reason to be a member of the committee then the Senate shall and where necessary, on the recommendation of the appropriate body, fill such vacancy.

(d)(i) The committee may, subject to sub-paragraph (ii) hereof, from time to time grant leave of absence to any member appointed pursuant to paragraph 1(ii) to (viii) inclusive for such period as the committee sees fit.

(ii) In the event that a member granted leave as herein provided was appointed pursuant to paragraph 1(ii) to (vii) inclusive hereof then the Senate shall and where necessary, on the recommendation of the appropriate body, appoint a nominee to fill the temporary vacancy so arising.

(iii) In the event that a member granted leave as herein provided was appointed pursuant to paragraph 1(viii) then the committee by a majority vote of the other members of the committee may appoint a nominee to fill the temporary vacancy so arising.

Note: Information about the role of the Committee may be found in the deed of trust for the Arnold Yeldham and Mary Raine Medical Research Foundation.

Patrick Burselum and Mary Estelle Healy Medical Research Foundation Research Committee (constitution) 

1. The committee consists of:

(i) the Vice-Chancellor of the University for the time being as Chair;

(ii) a professor of medicine of the University appointed by the Senate of the University (hereinafter called 'the Senate') from time to time;

(iii) a professor of surgery of the University appointed by the Senate from time to time;

(iv) a professor of biochemistry of the University appointed by the Senate from time to time;

(v) a member or fellow of a Royal College of Physicians appointed by the Senate from time to time on the recommendation of the local State Committee of the Royal Australasian College of Physicians;

(vi) Doctor Carl Georgeff and on his ceasing to be a member of the committee, a fellow of a Royal College of Surgeons appointed from time to time by the Senate on the recommendation of the local State Committee of the Royal Australasian College of Surgeons;

(vii) a general medical practitioner appointed by the Senate from time to time on the recommendation of the Western Australian branch of the Australian Medical Association;

(viii) one other person to be appointed from time to time by a majority vote of the other members of the committee which person shall hold office for such period as the majority vote of the committee shall from time to time decide.

2.(a) Doctor Carl Georgeff shall remain a member of the committee until he resigns or dies.

(b) Subject to paragraph (a) above, each of the members of the committee appointed pursuant to paragraph 1(ii) to (vii) inclusive shall hold office for a period of three years or until he or she dies or resigns within that period and shall at the expiration of his or her period of appointment be eligible for reappointment.

(c) In the event of any member of the committee, appointed pursuant to paragraph 1(ii) to (vii) inclusive above, ceasing for any reason to be a member of the committee then the Senate shall and where necessary, on the recommendation of the appropriate body, fill such vacancy.

(d)(i) The committee may, subject to sub-paragraph (ii) hereof, from time to time grant leave of absence to any member appointed pursuant to paragraph 1(ii) to (viii) inclusive for such period as the committee sees fit.

(ii) In the event that a member granted leave as herein provided was appointed pursuant to paragraph 1(ii) to (vii) inclusive hereof then the Senate shall and where necessary, on the recommendation of the appropriate body, appoint a nominee to fill the temporary vacancy so arising.

(iii) In the event that a member granted leave as herein provided was appointed pursuant to paragraph 1(viii) then the committee by a majority vote of the other members of the committee may appoint a nominee to fill the temporary vacancy so arising.

Note: Information about the role of the Committee may be found in the deed of trust for the Arnold Yeldham and Mary Raine Medical Research Foundation.