Academic Promotions Committee (constitution)

This committee operates in accordance with the Principles and Rules for the Operation of Committees available at http://www.secretariat.uwa.edu.au/page/89528.

Members must act in accordance with the University Committee Members' Code of Conduct available at http://www.secretariat.uwa.edu.au/page/89528.

 

Position of the Committee within the University of Western Australia

1. The Academic Promotions Committee is an advisory committee to the Vice-Chancellor.

Role

2. The role of the Academic Promotions Committee is to advise the Vice-Chancellor in connection with applications for the promotion and tenure, subject to review, of the academic staff.

Membership

3.(1) The committee comprises:

(a) the Senior Deputy Vice-Chancellor, or nominee, as Chair; and

(b) six members of the academic staff at the level of professor, of whom—

(i) three members are nominated by the Academic Board;

(ii) two members are appointed by the Vice-Chancellor; and

(iii) one member is selected by the Vice-Chancellor from a list of three names to be submitted by the Academic Staff Association.

(2) The Manager, Equity and Diversity (Human Resources), is invited to attend all meetings of the committee and to view all documentation.

(3) The Executive Officer to the committee will be located in Human Resources.

(4)(a) If the Chair is absent, the committee will nominate another member to take on that role for the relevant period.

(b) If the Chair is absent for an extended period of time, either the Senior Deputy Vice-Chancellor or the Vice-Chancellor will nominate an alternate Chair.

(5) In the case of an unsatisfactory application for tenured status, for the purpose of reviewing unsatisfactory or marginal tenure reports, the following are invited to attend the relevant meeting:

(a) the appropriate head of school;

(b) a member from a cognate discipline, if no such member is currently on the committee; and

(c) the Director, Human Resources or nominee.

Terms of Office

4.(1) The terms of office of members appointed following nomination under 3(1)(b)(i) is two years.

(2) The term of office of members appointed or selected under 3(1)(b)(ii) and (iii) is one year.

Eligibility for a Second or Subsequent Term of Office

5. At the end of a term of office, appointed and elected members are eligible to be reappointed or re-elected as appropriate.

Quorum

6. The quorum for the committee is four members described in 3(1)(a) and (b).

Decisions

7.(1) Except as set out in (3), all questions which come before the committee are decided by a majority of the members present and voting.

(2) If a member is unable to attend a meeting they are invited to submit written comments on the agenda items for consideration by the committee.

(3) In the absence of a quorum, all business which should have been transacted at the meeting must be either deferred until the next meeting, at which it must take precedence, or be dealt with by circulation.

Frequency of Meetings

8. The committee normally meets at least once a month during the months of February to December inclusive, but may meet more frequently if required.

 

NOTES:

Local Decision-making Map

A decision-making map illustrating where the committee's business comes from and where its recommendations or decisions go is available at (to be advised)

Local Communications Map

A communications map illustrating where information comes to the committee from and which committees or groups need to be informed of the committee's decisions is available at (to be advised)

Animal Ethics Committee (constitution)

Role

1.(1) The committee is responsible to the Deputy Vice-Chancellor (Research and Innovation) for—

(a) monitoring the acquisition, transport, production, housing, care, use and disposal of animals;

(b) recommending any measures needed to ensure that the standards of the Australian Code of Practice for the Care and Use of Animals for Scientific Purposes are maintained;

(c) examining written proposals relevant to the use of animals in scientific and teaching activities and either approve, approving subject to modification or rejecting such proposals provided that the committee approves only those studies for which animals are essential and which conform to the requirements of the Australian Code of Practice for the Care and Use of Animals for Scientific Purposes, taking into consideration ethical and welfare aspects as well as scientific and educational value;

(d) examining and commenting on all institutional plans and policies which may affect animal welfare;

(e) ensuring that a register of approved proposals is maintained; and

(f) performing all other duties required by the Australian Code of Practice for the Care and Use of Animals for Scientific Purposes.

(2) The committee has the power to withdraw approval for any project or authorise the treatment or humane killing of any animal.

Membership

2.(1) The Animal Ethics Committee comprises:

(a) the following members appointed by the Deputy Vice-Chancellor (Research and Innovation):

(i) three University staff members with substantial recent experience in the use of animals for scientific purposes, selected to provide a range of expertise from across the spectrum of animal experimentation activities;

(ii) an established scholar from the humanities, preferably with a background in ethics;

(iii) a person with qualifications in veterinary science, with experience relevant to the activities of the University, or in special circumstances, a person with qualifications and experience to provide comparable expertise;

(iv) two people with demonstrable commitment to, and established experience in, furthering the welfare of animals, who are not employed by the University, and who are not involved in the care and use of animals for scientific purposes;

(v) two independent persons who do not currently and have not previously conducted experiments using animals, and who preferably are not employed by the University;

(b) a member of the University Senate, appointed by the Senate;

(c) a nominee of the Chief Executive Officer of Sir Charles Gairdner Hospital, preferably with experience in the use of animals for scientific purposes;

(d) up to two additional members co-opted by the foregoing in such a way that the composition of the committee complies with the Australian Code of Practice for the Care and Use of Animals for Scientific Purposes.

Period of Office

(2) The term of office of appointed members is normally three years, but members may be reappointed at the end of that period.

(3) Co-opted members may be appointed for up to two years at a time, and may be reappointed at the end of that period.

(4) The Chair is appointed by the Deputy Vice-Chancellor (Research and Innovation).

(5) The Animal Welfare Officer and the Manager of Animal Facilities attend meetings of the committee as observers.

Australian Music Examinations Board (AMEB)

See Statute No. 21 and also Australian Music Examinations Board (WA State Branch) Governance and Structure in this section E.

Berndt Museum of Anthropology Advisory Board (constitution)

1. The Berndt Museum of Anthropology Advisory Board (the board) is responsible to the Senior Deputy Vice-Chancellor through the Co-ordinator, Community Outreach, for—

(a) advising the Senior Deputy Vice-Chancellor in regard to the management of the Museum and making recommendations on policy when it considers this necessary;

(b) advising the Director/Curator on the display of the Museum’s collections and facilitating and fostering research and other activities related to the collections;

(c) advising the Director/Curator on the management and deployment of the funds of the Museum, however derived, and ensuring that relevant gifts, donations and bequests are utilised in accordance with the donors' wishes;

(d) advising the Director/Curator on the implementation and encouragement of the preservation, expansion and development within the University of the ethnological collections housed in the Museum for the benefit of both the University and the wider community.

2.(1)The board comprises:

(a) an appointee of the Vice-Chancellor as Chair;

(b) the Director/Curator of the Berndt Museum of Anthropology;

(c) the Chair of the Anthropology and Sociology discipline group;

(d) the Dean of the School of Indigenous Studies;

(e) the Co-ordinator, Community Outreach;

(f) an Indigenous member of the academic staff appointed by the Vice-Chancellor;

(g) two representative of the business or wider community appointed by the Vice-Chancellor; and

(h) two Indigenous members of the community appointed by the Vice-Chancellor on the recommendation of the Board.

(2) The board may co-opt up to two members to provide balance or expertise as required.

(3) Appointments of the Vice-Chancellor are made with a view to ensuring that at least 50 per cent of the board is comprised of people from Indigenous communities.

(4) Appointed members serve for three years and may be re-appointed.

(5) Co-opted members serve for one year and are eligible to be co-opted again.

3. The board elects a chair and deputy chair annually.

4. The quorum for a meeting of the board is not less than one half of its members.

Board of Animal Facilities (constitution)

Constitution

This board operates in accordance with the Principles and Rules for the Operation of Committees available at http://www.secretariat.uwa.edu.au/page/89528. Members must act in accordance with the University Committee Members' Code of Conduct available at http://www.secretariat.uwa.edu.au/page/89528.

1. The Board of Animal Facilities reports to the Vice-Chancellor.

Role

2. The role of the Board of Animal Facilities is to—

(a) ensure that all centralised animal facilities of the University comply with accepted codes of practice or other statutory requirements;

(b) ensure that all centralised animal facilities are operated and maintained to the highest standard;

(c) advise the Vice-Chancellor on the need for new or improved animal facilities to further biomedical research at UWA;

(d) approve an annual budget submission of the University's centralised animal facilities, including approving user charges; and

(e) provide an annual report to the Vice-Chancellor on the operation and status of animal facilities at UWA.

Membership

3.(1) The board comprises:

(a) the Deputy Vice-Chancellor (Research and Innovation), as Chair;

(b) the Registrar, or nominee;

(c) the Deans of the Faculties of Medicine, Dentistry and Health Sciences; Natural and Agricultural Sciences; and Life and Physical Sciences, or their nominees; and

(d) the Chair of the Animal Ethics Committee.

(2) The Animal Welfare Officer is a standing invitee of the board without voting rights.

(3) The Manager of the Animal Care Unit is the Executive Officer for the board.

Skills and/or Qualifications of Members

4. Nominees under 3(1)(c) should preferably be animal users.

Quorum

5. The quorum for the board is four and must include two of the members described in 3(1)(c).

Decisions

6.(1) All business which comes before the board is decided by a majority of the members present and voting.

(2) The chair of the meeting has an ordinary vote and a casting vote.

Frequency of Meetings

7. The board must meet at least once each year in March to approve the annual budget of the centralised animal facilities for the following year to time with the annual University Facilities budget bid.

Continuing Dental Education Committee (constitution)

1. The name of the committee shall be the 'Continuing Dental Education Committee of The University of Western Australia'.

2. The purpose of the committee is the promotion within the University and the dental profession of postgraduate and continuing dental education and research other than that leading to the higher degrees of the University.

3. The committee consists of:

(a) a chair nominated jointly by the Vice-Chancellor and the President of the Western Australian Branch of the Australian Dental Association;

(b) four members nominated by the Senate on the recommendation of the School of Dentistry;

(c) four members nominated by the Western Australian Branch of the Australian Dental Association; and

(d) not more than three co-opted members.

4. Five members present shall constitute a quorum.

5. The tenure of appointment of the nominated members shall be for two years, provided that two of the members first nominated by the Senate, and two of the members first nominated by the Western Australian Branch of the Australian Dental Association, shall hold office for three years. The four members to serve the three-year period shall be chosen by lot.

6. The nominated members shall be appointed as from the first day of January in each year.

7. The co-opted members shall end their terms of service on 31 December of the year in which they were co-opted.

8. If the chair or any member of the committee or a co-opted member is absent without leave for three consecutive meetings or more than half the meetings in any one year, his or her position on the committee shall be taken to have been vacated and the authority which nominated him or her shall be requested to submit an alternative nomination.

9. The committee may appoint sub-committees in which it may include persons who are not members of the committee.

10. Any funds of the committee shall be placed in a trust fund under the control of the University, and shall be used solely for the promotion within the University and the dental profession of postgraduate and continuing dental education and research other than that leading to the higher degrees of the University.

11. Copies of all written communications from the committee to the Senate shall be sent to the Council of the Western Australian Branch of the Australian Dental Association for such comment as the Council may think fit to address direct to the Senate.

Equity and Diversity Advisory Committee (constitution)

1. The Equity and Diversity Advisory Committee is responsible to the Vice-Chancellor for—

(a) providing advice on the promotion of equity and diversity in employment and education within the University;

(b) monitoring the practice of equity and diversity in the University and reporting to Senate through the Vice-Chancellor on the development of appropriate policies in response to legislation and in the best interests of the principles of equity and diversity;

(c) considering and recommending ways in which any present impediments to equity and diversity might be removed;

(d) providing advice and support to the Manager, Equity and Diversity;

(e) reporting to Senate annually on the effectiveness of policies and programmes introduced to promote equity and diversity.

2. The Equity and Diversity Advisory Committee comprises:

(a) the Deputy Vice-Chancellor (Education) or nominee as Chair;

(b) the Manager, Equity and Diversity;

(c) the Diversity Officer;

(d) the President of the Guild of Undergraduates or nominee;

(e) the Director, Human Resources or nominee;

(f) the Director, Student Services or nominee;

(g) the Dean of the School of Indigenous Studies or nominee;

(h) the Disability Officer;

(i) a representative of the Status of Women Group; and

(j) up to three co-opted members, including one staff and one student, nominated for their expertise, appointed for one year but eligible for reappointment.

Human Research Ethics Committee (constitution)

Role

1. The Human Research Ethics Committee (HREC) is responsible to the Deputy Vice-Chancellor (Research and Innovation) for requiring and considering written protocols from staff employed by the University for all proposed research projects which comprise or include investigatory projects involving or impacting upon humans.

2. In considering the implications of proposed research projects, the committee must determine whether the research reflects the basic ethical values of integrity, respect for persons, beneficence and justice.

3. In discharging its responsibility, the committee must require that the standards of the National Health and Medical Research Council (NHMRC) National Statement on Ethical Conduct in Research Involving Humans as published from time to time, and the requirements of all relevant commonwealth, state and territory legislation are met.

Membership

4.(1) The committee comprises:

(a) the following appointees of the Deputy Vice-Chancellor (Research and Innovation):

(i) a laywoman who has no affiliation with the University, is not currently involved in medical, scientific or legal work, and is from the community in which the University is located;

(ii) a layman who has no affiliation with the University, is not currently involved in medical, scientific or legal work, and is from the community in which the University is located;

(iii) two medical graduates with knowledge of, and current experience in, the professional care, counselling or treatment of people;

(iv) a researcher with knowledge of, and current experience in, the areas of research that are regularly considered by the HREC;

(v) a behavioural scientist with knowledge of, and current experience in, the areas of research that are regularly considered by the HREC;

(vi) a minister of religion, or a person who performs a similar role in a community;

(vii) a member of the Law School teaching staff; and

(b) up to four co-opted members, if required for balance or specific expertise.

Period of Office

(2) Appointed and co-opted members have a three-year term of office but may be reappointed or co-opted at the end of that period if still qualified.

Appointment of Chair and election of Deputy Chair

(3) The Chair is appointed by the Deputy Vice-Chancellor (Research and Innovation).

(4) The committee must elect a Deputy Chair.

Quorum

5. The quorum is not less than one half of the members and must include:

(a) the Chair or Deputy Chair;

(b) one of the medical graduates appointed under 4(1)(a)(iii); and

(c) one of the laypersons or the member appointed to the committee under 4(1)(a)(vi).

Appointment of sub-committees

6. The committee may appoint sub-committees, not necessarily of its own members, to advise it on any specialised matter relevant to its responsibilities.

Institute of Advanced Studies Advisory Board (constitution)

This advisory board operates in accordance with the Principles and Rules for the Operation of Committees available at http://www.secretariat.uwa.edu.au/home/policies/commconst.

Members must act in accordance with the University Committee Members' Code of Conduct available at http://www.secretariat.uwa.edu.au/home/policies/commconst.

Position of the Board within The University of Western Australia

1. The Institute of Advanced Studies (IAS) Advisory Board is responsible to the Deputy Vice-Chancellor (Research and Innovation).

Role and Mission

2. The role of the advisory board is to—

(a) provide advice to the Director of the Institute of Advanced Studies (IAS), the Deputy Vice-Chancellor (Research and Innovation) and/or Academic Council on policy and programming matters for the successful operation of the IAS; and

(b) ensure community links are strong to ensure the outreach aspect of IAS is fulfilled.

3. The mission of the IAS is to promote the recognition of The University of Western Australia in an international context by initiating programmes and activities that—

(a) encourage cross-disciplinary and cross-departmental research;

(b) encourage distinguished scholars to visit the University and assist their residency;

(c) encourage dissemination of the University's research results to the larger population;

(d) stimulate public debate on contemporary issues; and

(e) develop and maintain institutional collaboration with the key international partners of the University.

Membership

4.(1) The advisory board comprises:

(a) the Deputy Vice-Chancellor (Research and Innovation) as Chair;

(b) two members of the Academic Board appointed by the Chair of the Academic Board;

(c) the Pro Vice-Chancellor (Research and Research Training);

(d) the Chair of the Academic Board;

(e) the President of the Postgraduate Students' Association;

(f) four external members, including one staff member from another institution who has established research standing; and

(g) the Director of the Institute of Advanced Studies as a non-voting member.

(2) Appointments of members under (1)(f) are made by the Deputy Vice-Chancellor (Research and Innovation), with the advice of the advisory board and the IAS Director.  

Terms of Office

5. The term of office for all but ex-officio members is three years, subject to arrangements being made with current members to ensure continuity of membership on the board.

Eligibility for a Second or Subsequent Term of Office

6. At the end of a term of office, members appointed under 4(1)(b) and (f) are eligible to be reappointed, but must not serve more than two consecutive terms.

Skills and/or qualifications of Members

7. Members elected/appointed under 4(1)(b) and (f) must have research, scholarship or administrative skills appropriate to the work of the Institute of Advanced Studies.

Quorum

8. The quorum for a meeting of the advisory board is five persons.

Decisions

9.(1) All questions which come before the advisory board are decided by a majority of the members present and voting. 

(2) The chair of the meeting has an ordinary vote and a casting vote.

Frequency of Meetings

10. The advisory board meets at least once per year.

Delegation

11. The advisory board may delegate its responsibilities to the Chair.

Lawrence Wilson Art Gallery Advisory Board (constitution)

1. The mission of the Lawrence Wilson Art Gallery (LWAG) is to contribute to the development and promotion of the cultural profile of the University of Western Australia, locally, nationally and internationally through—

(a) leadership in collections, research, information, exhibitions and programmes, in the visual arts;

(b) promoting critical and scholarly engagement with visual culture;

(c) curatorial research, exhibition, care and development of The University of Western Australia Art Collection as an educational and cultural resource for the University and community; and

(d) initiating programmes and activities that develop and maintain institutional collaboration with key local, national and international partners.

2. The role of the Advisory Board is to—

(a) provide advice and assistance to the Director of the Lawrence Wilson Art Gallery in building a gallery of international excellent and distinction;

(b) advise and assist the LWAG Director on the development of the University Art Collection (UAC);

(c) advise and assist the LWAG Director to ensure strong community links to meet the outreach objectives of the LWAG; and

(d) actively work with all stakeholders to secure resources and ensure the viability of the LWAG and the UAC.

3.(1) The advisory board comprises:

(a) two members nominated by and from the Academic Board;

(b) one member nominated by the Senate;

(c) the Senior Deputy Vice-Chancellor or nominee;

(d) up to two members with relevant expertise co-opted from within the University;

(e) up to three members with relevant expertise co-opted from the community; and

(f) the LWAG Director who is a non-voting member.

(2) The Senior Deputy Vice-Chancellor, if not a member, is a standing invitee to all meetings of the advisory board.

(3) The Chair of the advisory board is appointed from among the members by the Vice-Chancellor, in consultation with the Senior Deputy Vice-Chancellor and the LWAG Director. 

4. Appointments of the members under 3(1)(d) and (e) are made by the Deputy Vice-Chancellor with the advice of the advisory board and LWAG Director.

5. All members, other than ex-officio members—

(a) are appointed for a three-year term; and

(b) may be reappointed but must not serve for more than two consecutive terms.

6. The LWAG Director is the Executive Officer of the advisory board.

7. The quorum for a meeting of the advisory board is a majority of the members.

8. The advisory board normally meets four times each year.

Postgraduate Medical Education Committee (constitution)

1. Under Clause 2 of its constitution, the purpose of the committee is the promotion of postgraduate medical education, study and work and of clinical research in medicine. Clinical research in medicine does not include that carried out in University departments and leading to higher degrees of the University.

2. The committee shall consist of:

(a) a chair nominated jointly by the Vice-Chancellor and the President of the Western Australian Branch of the Australian Medical Association;

(b) four members nominated by the Senate;

(c) four members nominated by the Western Australian Branch; and

(d) not more than three co-opted members who shall not have voting power.

Security and Transport Advisory Committee (constitution)

1. The terms of reference of the Security and Transport Advisory Committee are—

(a) to advise the Vice-Chancellor on broad policies in regard to the security and parking on campus;

(b) to advise the Vice-Chancellor on matters which need to be referred to the Senate for approval e.g. changes to the by-laws;

(c) to advise the Vice-Chancellor annually on appropriate changes to the tariff of parking charges and fines for infringements, for recommendation to the Senate;

(d) to ensure that short-term determinations for the security and parking on campus are properly integrated with long-term security and parking strategies; and

(e) to consult regularly with the Staff Associations and the Guild of Undergraduates on matters affecting the interests of campus users.

2. The advisory committee comprises:

(a) the Executive Director (Finance and Resources) as Chair;

(b) the Executive Director (Academic Services) and Registrar;

(c) the Director, Office of Facilities Management;

(d) the Senior Deputy Vice-Chancellor or nominee; and

(e) co-opted members if required.

The University of Western Australia Press Advisory Board (constitution)

This committee operates in accordance with the Principles and Rules for the Operation of Committees available at  http://www.secretariat.uwa.edu.au/home/policies/commconst. Members must act in accordance with the University Committee Members' Code of Conduct available at http://www.secretariat.uwa.edu.au/home/policies/commconst.

Background

1. There is a University of Western Australia Press (UWA Press).

2. The objects of the Press are—

(a) to publish, and encourage and assist in the publication of, works of scholarship and merit; and

(b) to publish works of interest to international and national communities, ensuring that all publications which bear the University imprimatur are of a high standard both in content and presentation.

Role of the Advisory Board

3. The University of Western Australia Press Advisory Board (the Advisory Board) is responsible to the Senior Deputy Vice-Chancellor for—

(a) determining what publications may bear the University imprimatur;

(b) providing advice to the Director, UWA Press to undertake, or assist in, the publication, either on its own or jointly with other publishers, of such works as it thinks fit;

(c) assisting the Director, UWA Press in setting long-term goals for the Press;

(d) advocating for and networking on behalf of the UWA Press in diverse forums;

(e) considering financial information regarding the UWA Press's activities in sufficient detail so as to guide determination of the publication list;

(f) submitting an annual report for consideration by the Senate; and

(g) furthering the objects of the UWA Press.

Membership

4.(1) The Advisory Board comprises:

(a) a nominee of the Vice-Chancellor;

(b) the Executive Director (Finance and Resources);

(c) four members of the academic staff nominated by the Chair of the Academic Board to represent a spread of academic interests;

(d) one member of academic staff with relevant expertise nominated by the Chair of the Advisory Board, to assist in the development of specific academic publishing programmes;

(e) up to three members co-opted by the foregoing members.

Executive Officer

(2) The Director, UWA Press is Executive Officer to the Advisory Board.

Term of Office

5.(1) The term of office of members nominated in terms of 4(1)(a),(c) and (d) is three years, and may be renewed.

(2) Co-opted members are appointed annually and may be reappointed.

Election of Chair and Deputy Chair

6. The Advisory Board elects its chair and deputy chair annually from among its members.

Quorum

7. The quorum for a meeting of the board is three members.

Decisions

8(1). All questions which come before the board are decided by a majority of the members present and voting.

(2) The chair of the meeting has an ordinary vote and a casting vote.

Related Committees

9. The Advisory Board has a standing committee, known as the Charles and Joy Staples South-West Region Publications Fund Committee, which operates under its own constitution.

10. The Advisory Board has a sub-committee, known as the Publishing Committee, which provides advice and analyses potential books for publication by UWA Press. These recommendations are then presented to the Advisory Board for approval. The Publishing Committee membership includes staff and members of the Advisory Board, including the Chair.

11. The Advisory Board has a sub-committee, known as the Finance Sub-Committee, which provides financial advice to it on a regular basis.

Reporting Requirements

12. The Advisory Board, through the Senior Deputy Vice-Chancellor, must submit an annual report to the Senate.

University Safety Committee (constitution)