Australian Music Examinations Board (WA State Branch) Governance and Structure

1. DEFINITIONS

'AMEB' is the Australian Music Examinations Board.

'AMEB (WA)' is the Western Australian branch of AMEB.

'The School of Music' is the School of Music at The University of Western Australia.

'The State Chair' is the State Chair of AMEB (WA).

2. AFFILIATION

AMEB (WA) is affiliated to The University of Western Australia through the School of Music in accordance with the provisions of Statute No. 21.

3. ROLE

In accordance with Clause 2 of Statute No. 21—

(a) the principal role of AMEB (WA) is to ensure that public examinations in music, and in speech and drama, are held in Western Australia in accordance with AMEB regulations; and

(b) AMEB (WA) may also involve itself from time to time in other activities in support of education in music and in speech and drama.

4. POSITIONS

4.1 STATE CHAIR

4.1.1 Appointment

(1) Clause 3 of Statute No. 21 states—

    'The Chair of AMEB (WA) shall be appointed by the University Senate from the permanent staff of the School of Music.'

(2) The State Chair is the Head of the School of Music, or nominee from those staff of the School of Music who hold ongoing appointments.

4.1.2. Responsibilities

(1) The State Chair is responsible to the Dean of the Faculty of Arts, Humanities and Social Sciences for the fulfilment of AMEB (WA)'s role.

(2) The State Chair acts as Chair of the Executive Committee and of the Advisory Committee.

4.2 AMEB (WA) STATE MANAGER

4.2.1 Appointment

The AMEB (WA) State Manager is appointed in accordance with the University's standard procedures for the selection of general staff.

4.2.2 Responsibilities

The AMEB (WA) State Manager is responsible to the Executive Committee, through the State Chair, for:

(a) the administration and day-to-day operations of the AMEB (WA) office including academic, financial, planning and staffing matters;

(b) the provision of secretarial and executive support for meetings of the Executive Committee and the Advisory Committee; and

(c) assisting the Academic Development Officer in the preparation and implementation of AMEB (WA)'s strategic directions and marketing plan.

4.3 AMEB (WA) ACADEMIC DEVELOPMENT OFFICER

4.3.1 Appointment

The AMEB (WA) Academic Development Officer is appointed in accordance with the University's standard procedures for the selection of academic staff, and reports to the State Chair.

4.3.2 Responsibilities

The AMEB (WA) Academic Development Officer is responsible to the Executive Committee through the State Chair, for:

(a) strategic planning;

(b) professional development programmes;

(c) marketing; and

(d) liaison with teachers and schools.

5. COMPOSITION

5.1 AMEB (WA) EXECUTIVE COMMITTEE

This Committee operates in accordance with the Principles and Rules for the Operation of Committees available at http://www.secretariat.uwa.edu.au/page/89528.

Members must act in accordance with the University Committee Member's Code of Conduct available at http://www.secretariat.uwa.edu.au/page/89528.

The AMEB (WA) Executive Committee is the Management Committee of the Australian Music Examinations Board (WA).

5.1.1 Role

Within the overall role for AMEB (WA) set out in Statute No. 21, the Executive Committee is responsible for the following, within the context of national guidelines set by AMEB:

(a) monitoring the operations of the AMEB (WA) office;

(b) monitoring income and expenditure;

(c) setting financial policies;

(d) authorising the annual budget;

(e) setting the policy framework for examinations;

(f) monitoring examination standards;

(g) authorising the award of prizes and scholarships; and

(h) seeking advice, as required, from the Advisory Committee.

5.1.2 Membership

The Executive Committee comprises:

(a) the State Chair (as Chair);

(b) a nominee of the Dean of the Faculty of Arts, Humanities and Social Sciences;

(c) one member from the music discipline appointed by and from the Advisory Committee;

(d) one member from the speech and drama discipline appointed by and from the Advisory Committee;

(e) one member appointed by the State Chair;

(f) up to one member co-opted by the foregoing members.

5.1.3 Terms of Office

The terms of office of members are as follows:

(a) members nominated under 5.1.2(b), two years;

(b) members appointed under 5.1.2(c) and 5.1.2(d), the balance of their current term on the Advisory Committee;

(c) members appointed under 5.1.2(e) and 5.1.2(f), one year.

5.1.4 Deputy Chair

The Executive Committee elects a deputy chair annually from among its members.

5.1.5 Eligibility for a Second or Subsequent Term of Office

At the end of a term of office all nominated, appointed or co-opted members are eligible to be nominated, appointed or co-opted again.

5.1.6 Quorum

The quorum for the committee is half the number of members plus one.

5.1.7 Decisions

(1) All questions which come before the committee are decided by a majority of the members present and voting.

(2) The chair of the meeting has an ordinary vote and a casting vote.

5.1.8 Meetings

The Executive Committee meets at least four times per year.

5.2 AMEB (WA) ADVISORY COMMITTEE

This Committee operates in accordance with the Principles and Rules for the Operation of Committees available at http://www.secretariat.uwa.edu.au/page/89528.

Members must act in accordance with the University Committee Member's Code of Conduct available at http://www.secretariat.uwa.edu.au/page/89528.

The AMEB (WA) Advisory Committee is the State Committee of the Australian Music Examinations Board (WA) which is affiliated to the University through the School of Music in accordance with the provisions of Statute No. 21.

5.2.1 Role

The role of the AMEB (WA) Advisory Committee is:

(a) to receive reports from the Executive Committee; and

(b) to advise and report to the Executive Committee as required.

5.2.2 Membership

The Advisory Committee comprises:

(a) the State Chair (as Chair);

(b) four examiners who are resident in Western Australia and who have been engaged in examining in the two years immediately prior to their appointment, nominated by the State Chair;

(c) four senior examiners representing different instrumental and vocal areas, nominated by the State Chair;

(d) one member nominated by the WA Music Teachers' Association;

(e) one member nominated by the WA Speech Teachers' Association;

(f) one member nominated by the Australian Society of Music Education (WA Chapter);

(g) one member nominated by the WA Academy of Performing Arts;

(h) the AMEB (WA) Academic Development Officer; and

(i) up to six additional members co-opted by the foregoing.

5.2.3 Terms of Office

The terms of office of members are as follows:

(a) members nominated under 5.2.2(b), 5.2.2(d) and 5.2.2(e), three years;

(b) members nominated under 5.2.2(c), 5.2.2(f) and 5.2.2(g), two years;

(c) members co-opted under 5.2.2(i), one year.

5.2.4 Deputy Chair

The Committee elects a deputy chair annually from among the nominated and co-opted members.

5.2.5 Eligibility for a Second or Subsequent Term of Office

At the end of a term of office all nominated, appointed or co-opted members are eligible to be nominated, appointed or co-opted again.

5.2.6 Quorum

The quorum for the committee is two thirds the number of members.

5.2.7 Decisions

(1) All questions which come before the committee are decided by a majority of the members present and voting.

(2) The chair of the meeting has an ordinary vote and a casting vote.

5.2.8 Meetings

The Advisory Committee meets at least four times in each year.

6. REVIEW

In accordance with Statute No. 21, the structure and governance of AMEB (WA) is determined from time to time by AMEB (WA) and the Senate and may be reviewed at any time at the request of either body.