Academic Year Planning Committee (constitution)

This committee operates in accordance with the Principles and Rules for the Operation of Committees available at http://www.secretariat.uwa.edu.au/page/89528.

Members must act in accordance with the University Committee Members' Code of Conduct available at http://www.secretariat.uwa.edu.au/page/89528.

Position of the Committee within the University of Western Australia

1. The Academic Year Planning Committee is a sub-committee of the Academic Council.

Role

2. The role of the committee is to recommend to the Academic Council dates for academic years having regard to the Principles Governing the Structure of the Academic Year approved by the Academic Council, such that by the end of each year the dates for the next three years are confirmed and promulgated and the dates for the fourth and fifth year following are tentatively established.

Membership

3. The committee comprises:

(a) the Academic Secretary as Chair;

(b) the Chair of the Academic Board;

(c) the Chair of the Teaching and Learning Committee, or nominee;

(d) the Chair of the Research Committee, or nominee;

(e) a representative from each faculty nominated by the dean of the faculty preferably from the members of the faculty's teaching and learning/education committee;

(f) a head of college nominated by the heads of college;

(g) the Manager, Student Administration;

(h) the Manager, Admissions Centre, or nominee;

(i) the President of the Guild of Undergraduates, or nominee;

(j) a representative from the International Centre nominated by the Director;

(k) a representative from the School of Indigenous Studies nominated by the Dean;

(l) a representative from the Scholarships Office nominated by the Manager, Research and Scholarships; and

(m) up to two members co-opted by the above to provide specific expertise.

Terms of Office

4.(1) The term of office of members appointed following nomination under 3(e), (f) (j), (k) and (l) is two years.

(2) The term of office of members co-opted under 3(m) is one year.

Eligibility for a Second or Subsequent Term of Office

5.(1) At the end of a term of office, members appointed following nomination under 3(e), (f) (j), (k) and (l) are eligible to be reappointed.

(2) At the end of a term of office, members co-opted under 3(m) are eligible to be co-opted again.

Skills and/or Qualifications of Members

6.(1) The composition of the committee is designed to allow it to benefit from a range of relevant expertise and advice.

(2) As stated in 3(e), it is preferred that the faculty representatives on the committee be members of their faculty's teaching and learning/education committee.

Quorum

7. The quorum for the committee is at least half the number of members plus one.

Decisions

8.(1) All questions which come before the committee are decided by a majority of the members present and voting.

(2) The chair of the meeting has an ordinary vote and a casting vote.

Frequency of Meetings

9. The committee must meet at least once in each year but may meet more frequently if required.

 

NOTES:

Local Decision-making Map

A decision-making map illustrating where the committee's business comes from and where its recommendations or decisions go is available at (to be advised)

Local Communications Map

A communications map illustrating where information comes to the committee from and which committees or groups need to be informed of the committee's decisions is available at (to be advised)

Admissions Committee (constitution)

This Committee operates in accordance with the Principles and Rules for the Operation of Committees available at http://www.secretariat.uwa.edu.au/page/89528.

Members must act in accordance with the University Committee Members' Code of Conduct available at http://www.secretariat.uwa.edu.au/page/89528.

 

1. The Admission Committee is a standing committee of the Academic Council.

Role

2.(1) The role of the Admissions Committee is to monitor, advise, undertake research and make recommendations to the Academic Council on—

(a) undergraduate and postgraduate (by coursework) admissions and transfer policy;

(b) the University's selection policy for Undergraduate Admissions;

(c) the University's entry requirements including prerequisites and English language competence;

(d) articulation or entry agreements brokered by faculties on behalf of the University and signed between the University and other educational institutions or local providers;

(e) recognition of external onshore or offshore academic programmes as entry pathways;

(f) the University's policy on assessment and recognition of oversees qualifications; and

(g) policy matters relating to the University’s relationships with external stakeholders such as the Department of Education and Training, the Curriculum Council, the Tertiary Institutions Service Centre, other universities and all school systems.

(2) In carrying out its functions, the committee must give due consideration to approved University and faculty objectives as set out in Strategic and Operational Priorities Plans.

Membership

3.(1) The committee comprises:

(a) the Pro Vice-Chancellor (Teaching and Learning) as Chair;

(b) the Chair of the Academic Board or nominee;

(c) six members appointed by election of the Academic Board;

(d) the Executive Director (Academic Services) and Registrar or nominee;

(e) the Manager, Admissions Centre;

(f) up to two co-opted members if required for balance or specific expertise.

(2) The Chair may appoint a Deputy Chair to perform essential duties in the Chair's absence.

(3) Standing invitees from the following areas are invited to attend the meetings of the Admissions Committee:

(a) Student Services

(b) International Centre

(c) Institutional Research Unit

(d) Prospective Student Office

(4) The Admission Committee may also invite experts to attend meetings to provide authoritative advice on specific areas or agenda items.

Terms of Office

4. The terms of office of members appointed under 3(1)(c) is a maximum of two years.

Eligibility for Second or Subsequent Term of Office

5. At the end of a term of office, members co-opted under 3(1)(f) are eligible to be co-opted again.

Quorum

6. The quorum for the Admissions Committee is half the current membership plus one.

Frequency of Meetings

7. The Admissions Committee is scheduled to meet nine times per annum.

Board of the Graduate Research School (constitution)

1. The role of the Board of the Graduate Research School is to—

(a) advise and make recommendations to the Academic Council and/or other University bodies or officers, as appropriate, on matters relating to postgraduate research, research training and supervision within the University, including policy matters relating to the establishment and administration of postgraduate awards;

(b) deal exclusively with all matters relating to the admission, enrolment, supervision and examination of candidates for the degree of Doctor of Philosophy and the degrees of Master by Research by thesis as are approved by the Academic Board;

(c) ensure the maintenance of high standards in the University's research degrees by monitoring the completion times, quality of supervision and skills acquisition of candidates enrolled in them;

(d) monitor standards in, and relativities between, the professional doctorates offered by the University and recommend to the Academic Council necessary action to ensure that appropriate standards and relativities are maintained;

(e) monitor and report to the Academic Council on compliance with the University's Code of Practice in Research Supervision;

(f) facilitate and encourage interdisciplinary and cross-school programmes of postgraduate research studies;

(g) promulgate examples of best practice in all aspects of postgraduate research education;

(h) provide advice and support to the Dean of the Graduate Research School in fostering the welfare of postgraduate research students.

2. The board comprises:

(a) the Pro Vice-Chancellor (Research and Research Training) as Chair;

(b) the Chair of the Academic Board or nominee;

(c) six appointees by election of the Academic Board;

(d) the President of the Postgraduate Students' Association or nominee;

(e) the Graduate Education Officer;

(f) co-opted members if required for balance or specific expertise.

3.(a) Appointed members have a three-year term of office but may be reappointed at the end of that period.

(b) Co-opted members are appointed for one year.

4. The Board elects a deputy chair annually from among its members.

5. The President of the Postgraduate Students' Association does not attend that part of meetings in which individual student matters are discussed.

Scholarships Committee (constitution)

This Committee operates in accordance with the Principles and Rules for the Operation of Committees available at http://www.secretariat.uwa.edu.au/home/policies/commconst. Members must act in accordance with the University Committee Members' Code of Conduct available at http://www.secretariat.uwa.edu.au/home/policies/commconst.

 

1. The Scholarships Committee is a committee of the Board of the Graduate Research School.

Role

2. The role of the Scholarships Committee is to—

(a) advise and submit recommendations to the Board of the Graduate Research School and the Research Committee on policy matters relating to the establishment and administration of postgraduate research awards;

(b) advise and submit recommendations to the Academic Board on policy matters relating to the establishment and administration of undergraduate scholarships;

(c) advise and submit recommendations to the Research Committee on funding and budgetary strategy relating to the administration of University Postgraduate Awards;

(d) monitor academic standards for the award of undergraduate and postgraduate scholarships and ensure that all awards are allocated in accordance with University principles of equity and open competition;

(e) deal executively with all matters relating to the award of undergraduate and postgraduate scholarships within the Deed of Gift of the University and all undergraduate and postgraduate awards funded by Government and other external agencies; and

(f) recommend to the Board of the Graduate Research School and the faculties any necessary action to ensure that appropriate standards and policies relating to any of the above are maintained.

Membership

3.(1) The committee comprises:

(a) the Pro Vice-Chancellor (Research and Research Training) as Chair;

(b) the Chair of the Academic Board or nominee;

(c) the Pro Vice-Chancellor (Teaching and Learning);

(d) six appointees by election of the Academic Board;

(e) the President of the Postgraduate Students’ Association or nominee; and

(f) up to five co-opted members if required for balance or specific experience.

(2) The President of the Postgraduate Students' Association does not attend that part of meetings in which individual student matters are discussed.

(3) The Manager, Graduate Research and Scholarships Officer, is a standing invitee to meetings of the committee.

(4) The Graduate Scholarships Officer is a standing invitee to meetings of the committee.

(5) The committee elects a deputy chair annually from among its members.

Terms of Office

4.(1) The term of office of members appointed under 3(1)(d) is three years.

(2) The term of office of members co-opted under 3(1)(f) is one year.

Eligibility for Second or Subsequent Terms of Office

5.(1) At the end of a term of office, members appointed under 3(1)(d) are eligible to be reappointed.

(2) At the end of a term of office, members co-opted under 3(1)(f) are eligible to be co-opted again.

Skills and/or Qualifications of Members

6.(1) It is desirable that members appointed under 3(1)(d) have a leadership role within the teaching and learning portfolio in their respective functional area and this important role is to be taken into account when nominees are appointed.

(2) It is desirable that members co-opted under 3(1)(f) have a leadership role within the teaching and learning portfolio in their respective functional area and this important role is to be taken into account when co-optees are appointed.

Quorum

7. The quorum for the committee is half the number of members plus one.

Decisions

8.(1) All questions which come before the committee are decided by a majority of the members present and voting.

(2) The chair of the meeting has an ordinary vote and a casting vote.

Frequency of Meetings

9.(1) The committee normally meets once every two months from March to September. ¹Â 

(2) The main scholarship selection meetings for international and local postgraduate scholarships are held in October and December.

¹ If there are urgent issues that require resolution between meetings, the relevant items are posted on a Scholarship Committee members-only access website for members to review.

Delegation

10.(1) The committee delegates its responsibilities for Undergraduate Scholarships to the Undergraduate Scholarships Sub-committee.

(2) The Undergraduate Scholarships Sub-committee comprises:

(a) the Pro Vice Chancellor (Teaching and Learning) as Chair;

(b) the Pro Vice Chancellor (Research and Research Training);

(c) the Manager, Graduate Research and Scholarships;

(d) the Director, Student Services;

(e) the Co-ordinator, UniSkills/UniDiscovery and Equity and Diversity Adviser;

(f) two nominees of the Scholarships Committee;

(g) the Community Liaison Officer, School of Indigenous Studies;

(h) the Academic Co-ordinator, School of Indigenous Studies.

(3) The Undergraduate Scholarships Sub-Committee submits minutes from their meetings to be included in the Scholarships Committee agenda for confirmation.

11. The committee delegates its responsibility in relation to considering and recommending on applications for routine matters concerning scholarships, such as applications for extensions and suspensions of scholarships, to the Chair.

12. The Chair of the Board of the Graduate Research School may transmit recommendations from the Scholarships Committee to the Academic Council without reference to the Board of the Graduate Research School.

Scholarships Committee (constitution)

See under the Board of the Graduate Research School.

Legislative Committee (constitution)

See under the Senate Board and Committees.

Planning and Budget Committee (constitution)

1. The role of the Planning and Budget Committee is to—

(a) advise and make recommendations to the Vice-Chancellor on behalf of the Academic Council on the following matters:

(i) the formulation of the University's strategic and operational plans;

(ii) the formulation of the University's budget strategy;

(iii) the adoption of mechanisms for resource allocation;

(iv) the structure of the University budget; and

(v) the setting of priorities and the allocation of funds for major building works and any major re-allocation of space within a faculty or among faculties;

(b) report its advice and recommendations on the matters listed in paragraph (a) to the Academic Council;

(c) review annually the level of tuition fees approved by the deans of faculties for Australian postgraduate and international students;

(d) review annually the financial viability of each transnational programme conducted by the faculties; and

(e) advise and submit recommendations to the Academic Council on policy matters and on major procedural matters relating to University accommodation.

2. The committee comprises:

(a) the Vice-Chancellor as Chair;

(b) the Senior Deputy Vice-Chancellor;

(c) the Deputy Vice-Chancellor (Research and Innovation);

(d) the Deputy Vice-Chancellor (Education);

(e) the Executive Director (Academic Services) and Registrar;

(f) the Executive Director (Finance and Resources);

(g) the University Librarian;

(h) the Chair of the Academic Board;

(i)  the Deputy Chair of the Academic Board; and

(j) the deans of the faculties.

General Services Resources Committee (constitution)

1. The General Services Resources Committee is a committee of the Planning and Budget Committee.

2. The role of the committee is to—

(a) make recommendations to the Planning and Budget Committee with respect to the annual submissions for funding from the University Facilities budget line and the associated distribution of this allocation;

(b) make recommendations to the Planning and Budget Committee with respect to the annual budget submissions for funding from the Community Activities budget line;

(c) make recommendations to the Planning and Budget Committee with respect to the annual budget submission for funding the activities of Unipark;

(d) determine the distribution of the Academic Services component of the University Budget.

3. The committee comprises:

(a) the Vice-Chancellor as Chair;

(b) the Senior Deputy Vice-Chancellor;

(c) the Executive Director (Finance and Resources);

(d) the Executive Director (Academic Services) and Registrar;

(e) the University Librarian;

(f) the Chair of the Academic Board.

General Services Resources Committee (constitution)

See under the Planning and Budget Committee.

Research Committee (constitution)

1. The role of the Research Committee is to advise, make recommendations and provide information to the Academic Council on research matters including the formation of the research component of the University Budget, the allocation of research funds, and the formulation of University research policy and the research management plan.

2. The committee comprises:

(a) the Deputy Vice-Chancellor (Research and Innovation) as Chair;

(b) the Chair of the Academic Board or nominee;

(c) the Pro Vice-Chancellor (Research and Research Training);

(d) the President of the Postgraduate Students' Association or nominee;

(e) one member from each faculty appointed by election of the Academic Board;

(f) two members of the academic research staff at the level of Research Associate or above whose appointment is for two years or more, appointed to the committee by the Chair of the Academic Board following a request by public notice for nominations from those research staff and taking into account balance and specific expertise;

(g) up to two co-opted members, if required for balance or specific expertise.

3. Appointed and co-opted members have a two-year term of office but may be reappointed or co-opted at the end of that period if still qualified.

4. The committee meets four times a year.

5. The committee may establish working parties which may make recommendations directly to the Pro Vice-Chancellor (Research and Innovation) on matters which are within established policy guidelines.

6. In order to facilitate two-way communication about research policy and activities, the Chair convenes a twice-yearly meeting to which each faculty is invited to send a nominee.

Teaching and Learning Committee (constitution)

This committee operates in accordance with the Principles and Rules for the Operation of Committees available at http://www.secretariat.uwa.edu.au/page/89528.

Members must act in accordance with the University Committee Members' Code of Conduct available at http://www.secretariat.uwa.edu.au/page/89528.

Position of the Committee within the University of Western Australia

1. The Teaching and Learning Committee is a standing committee of the Academic Council.

Role

2. The role of the Teaching and Learning Committee is to—

(a) advise and make recommendations to the Academic Council and/or other University bodies or officers, as appropriate, on—

(i) matters relating to teaching and learning in the University including all aspects of the student learning experience, and the University's Teaching and Learning Management Plan;

(ii) the quality of teaching and learning in the institution;

(iii) means of assessing and improving the quality of teaching and learning;

(iv) means of encouraging and rewarding high quality teaching and learning;

(v) the use of technology in teaching and learning;

(vi) research studies on teaching and learning; and

(vii) matters arising through liaison with relevant external bodies; and

(b) allocate its annual budget to support and promote high quality teaching and learning.

Membership

3.(1) The committee comprises:

(a) the Pro Vice-Chancellor (Teaching and Learning) as Chair;

(b) the Chair of the Academic Board who may nominate the Deputy Chair or Associate Chair of the Board to act in their stead; 

(c) the Director, Centre for the Advancement of Teaching and Learning;

(d) the University Librarian, or nominee;

(e) the President of the Guild of Undergraduates;

(f) the President of the Postgraduate Students' Association, or nominee;

(g) the chair of each faculty teaching and learning/education committee or nominee of the dean of the faculty;

(h) the Dean of the School of Indigenous Studies, or nominee; and

(i) up to two co-opted members, if required for balance or specific expertise. 

(2) Co-opted members are appointed for one year and may be reappointed.

Standing Invitees

4. Standing invitees are invited to attend the meetings of the Teaching and Learning Committee from the following:

(a) the Graduate Research and Scholarships Office;

(b) the Institutional Research Unit; 

(c) Student Services;

(d) Information Technology Services;

(e) Regional Programs;

(f) the International Centre; and

(g) the colleges.¹

¹ Includes the University's Hall of Residence, Currie Hall.

Skills and/or Qualifications of Members and Standing Invitees

5. It is desirable that members and standing invitees have a leadership role within the teaching and learning/education portfolio in their respective functional area, or other leadership role related to the student learning experience, and this important role is to be taken into account when nominees are appointed.

Quorum

6. The quorum for the Teaching and Learning Committee is half the current membership plus one.

Decisions

7.(1) Each member has a vote.

(2) The Chair has an ordinary vote and a casting vote.

(3) Standing invitees do not have a vote.

Frequency of Meetings

8. The Committee meets up to eight times per annum.

Delegation

9.(1) Where Teaching and Learning Committee schemes are formulated for the purposes of 2(b) with clear guidelines, the administering bodies established to oversee the day-to-day operation of the schemes are delegated with the Committee's authority to make and action decisions that are within the parameters of the guidelines.

(2) Any changes to existing guidelines or policies for Teaching and Learning Committee schemes must be forwarded by the administering body to the Teaching and Learning Committee for its approval.

 

NOTES:

Local Decision-making Map

A decision-making map illustrating where the committee's business comes from and where its recommendations or decisions go is available at http://www.teachingandlearning.uwa.edu.au/page/145254.

Local Communications Map

A communications map illustrating where information comes to the committee from and which committees or groups need to be informed of the committee's decisions is available at http://www.teachingandlearning.uwa.edu.au/page/145254.