Statute Dealing with the Renumbering of Statutes

1. The statutes now in force are renumbered as follows:

1. The Senate

2. The Seal of the University

3. Admission ad eundem gradum

4. Applications for Admission to Convocation under Sections 17(1)(e)

5. Admission ad eundem statum (Repealed)

6. Applications for Admission to Degrees under Section 31(1)(o)

7. Matriculation or Admission to the University

8. The Faculties

9. Convocation

10. Vice-Chancellor

11. Academic Dress

12. Method of Election by Convocation of persons to be Members of the Senate

13. Affiliated and Associated Institutions

14. Granting and Conferring of Degrees and Diplomas

15. Public Examinations Board (Repealed)

16. Fees for Examinations and for the granting of Degrees, Diplomas and Certificates (Repealed)

17. Student Discipline

18. Hackett Student Fund

19. Academic Board

20. Guild of Undergraduates.

2. The statutes mentioned in Section 1 and any new statutes dealing with a subject matter not included in the statutes mentioned in that section will be described as original statutes.

3. New original statutes will be numbered consecutively commencing with the number 21.

4. Statutes amending, adding to, or repealing wholly or in part any of the original statutes will be identified by the year in which they are passed and by a distinguishing number and will be described as amending statutes.

Additional New Statutes

21. Australian Music Examinations Board

22. Gledden Trust

23. Registrar

24. Affiliation of University Colleges

25. Method of Election of Members of the Senate under Section 10(c) and 10A(1) of the University Act

26. Overseas Students' Fees (Repealed)

27. Saw Medical Research Fellowships (Repealed)

28. Superannuation Scheme

29. Method of Election of Members of the Senate under Sections 10(i) and 10A(2) of the University Act (Repealed)

30. Deputy Vice-Chancellor

31. Scholarships and Prizes

Statute No. 1: The Senate

1.(1) The Senate must schedule at least six ordinary meetings each year, the dates for which must be determined in the previous year.

(2) The Senate has power to adjourn a meeting to a date that is before the next scheduled meeting date.

(3) If the Chancellor is satisfied that there is insufficient business for an ordinary meeting of the Senate, the meeting may be cancelled.

(4) At least five days' notice of cancellation of a meeting must be given.

2. The Chancellor or, in the absence of the Chancellor, the Pro-Chancellor, has power to call a special meeting of the Senate to consider business which either may wish to submit.

3. If four or more members of the Senate submit a written request for a meeting of the Senate, including information about the proposed purpose of the meeting, the Chancellor or Pro-Chancellor, or, in their absence, the Registrar, must convene a special meeting of the Senate within 14 days after the receipt of the request.

4.(1) The Registrar must provide each member of the Senate with a notice of all matters to be considered at the next meeting, whether ordinary or special.

(2) The notice must be delivered or transmitted at least five days before the day of meeting, except in a case of special urgency, when two days' notice shall suffice.

5. If a quorum of the Senate be not present within 15 minutes after the time appointed for a meeting, whether ordinary or special, all business which should have been transacted at the meeting must be either deferred until the next ordinary meeting, at which it must take precedence, or be dealt with by circulation in accordance with the Standing Orders of the Senate.

6. The proceedings of all Senate meetings must be minuted and the minutes retained.

7. The minutes of each meeting of the Senate must be circulated to members within a reasonable period following the meeting and confirmed or amended by resolution of the Senate at the following meeting.

Statute No. 2: Seal of the University

1. The Registrar shall have custody of the common seal of the University and is authorised to affix the seal—

(a) to certificates of degrees, diplomas or other qualifications granted or conferred by the Senate;

(b) to statutes made by the Senate;

(c) to such other classes of documents as are approved by a resolution of the Senate.

2. Except as provided in Clause 1, the seal shall not be affixed to any document unless specifically authorised by the Senate.

3. The seal whenever affixed shall be attested by the Chancellor or the Pro-Chancellor or the Vice-Chancellor.

4. The Registrar shall maintain a register in which shall be recorded for each document to which the seal is affixed particulars of the nature of the document, its date, the authority for and the name of the person attesting the affixing of the seal.

Statute No. 3: Admission Ad Eundem Gradum

1. The Senate may, on the recommendation of the Academic Board, admit ad eundem gradum graduates of any other university.

2. Applicants for admission ad eundem gradum must submit to the Senate through the Academic Board sufficient evidence of their identity, degrees, good fame and character. Any applicant for admission ad eundem gradum under this clause shall pay upon application such fee as may be determined and published by the Senate from time to time.

Statute No. 4: Applications for Admission to Convocation Under Section 17(1)(c)

1. In this Statute—

'Council' means the Council of Convocation.

'Professor' means a person holding an appointment as a professor.

'Lecturer' means a person, other than a professor, holding a full-time appointment or a 50 per cent or greater fractional appointment on the academic staff of the University.

2. Any person who has been appointed as a professor or lecturer in The University of Western Australia, or to any position of equivalent status, shall be admitted to membership of Convocation under Section 17(1)(c) of the University Act on application, and shall be exempted from payment of any application fee imposed in terms of Clause 6.

3. For all categories of applicant for membership of Convocation under Section 17(1)(c) of the University Act other than those provided for in Clause 2, the Council of Convocation shall from time to time determine the criteria for admission to membership.

4. Applicants for admission shall lodge their applications with the Warden of Convocation and shall include with their applications evidence of their qualifications and a statement of their reasons for seeking admission.

5. The Council shall consider and make determinations on each application received in line with any current criteria for admission.

6. Subject to the provisions of Clause 2, an applicant for admission to Convocation under this Statute shall pay upon application such fee as may be determined and published by the Council from time to time.

Statute No. 5 (Repealed)

Repealed by Amending Statute No. 1 of 2002.

Statute No. 6: Applications for Admission to Degrees Under Section 31(1)(o)

1. Applications for admission to any degrees in the University under Section 31(1)(o) of the University Act shall be made to the Senate.

2. The Senate shall take into consideration and deal with such applications when received.

3. Applicants for admission must submit sufficient evidence of their good fame and character, and of having passed such examinations as are referred to in Section 31(1)(o) of the University Act under a university which does not, or at the time of their passing the examinations, did not grant degrees to women.

4. The fee for admission shall be four dollars twenty cents.

Statute No. 7: Admission to Courses of the University

1. Admission to courses of the University is governed by regulations approved by the Senate and rules approved by the Academic Board.

2. The Academic Board has responsibility for administering the rules and regulations relating to admission to courses of the University and may delegate this responsibility to a faculty, board or committee.

3. All applicants for admission to a course of the University are required to produce satisfactory documentary evidence of their qualifications and proof of identity and citizenship and may be required to produce other documentation pertaining to their suitability to undertake a specific course as set out in the rules governing that course and approved by the Academic Board.

4. The Academic Board, on the recommendation of a faculty, may permit a person, on payment of the prescribed fees, if any, to attend a series of lectures or receive practical instruction without undergoing any preliminary test of their ability.

Statute No. 8: The Faculties

1. In this Statute, unless the context otherwise requires—

'academic staff' means those staff members holding academic appointments on a full-time or 50 per cent or greater fractional basis other than those holding emeritus, visiting, adjunct, clinical or honorary appointments;

'centre' means a unit so designated by the Senate.

'course' means a plan of study necessary to qualify for a degree, diploma, certificate or other qualification approved by the Senate;

'faculty' means a faculty approved in accordance with Clause 2, and defined in Clause 4;

'institute' means a unit so designated by the Senate;

'school' means an academic organisational unit approved by the Senate.

2. There are such faculties as are approved by the Senate.

3. Each faculty offers courses approved by the Senate.

4.(1) Each faculty comprises—

(a) the academic staff in all schools, centres and institutes funded by the faculty;

(b) as many academic staff from other schools, centres and institutes which teach in the faculty's courses as the Academic Board determines;

(c) members in any other categories which the Academic Board approves; and

(d) any other persons whom the members in paragraphs (a) to (c) appoint for specified periods.

(2) The following are ex officio members of all faculties but are not counted for the purpose of determining whether a quorum is present at a meeting—

the Chancellor;

the Pro-Chancellor;

the Vice-Chancellor and all other members of the Executive;

the Chair of the Academic Board; and

any other officers of the University as determined by the Academic Board.

(3) A faculty is properly constituted even if any of the members required by its constitution to be elected or nominated have not as yet been elected or nominated.

5.(1) Each faculty must have a governance document which sets out the constitution and membership of the faculty and its committees and boards.

(2) A faculty must submit its governance document to the Academic Board for approval.

6.(1) A faculty, subject to the Statutes and regulations and to resolutions of the Senate, and within the constraints of University policies, has power to determine the administration of courses under its governance.

(2) A faculty may—

(a) provide advice to its dean on all policy issues relating to the faculty's resources; and

(b) make recommendations to the Academic Board, through its dean, on any matter related to research or the teaching of its courses; and

(c) provide to other University bodies or officers, through its dean, advice on any matter referred to it for consideration.

7.(1) Meetings of a faculty are held—

(a) at least once in each academic year; and

(b) within ten working days of the service on its dean of a requisition signed by at least six members of the faculty and containing a statement of the matters to be discussed; and

(c) whenever its dean sees fit.

(2) The dean must ensure that, as far as is practicable, all members receive the agenda for a meeting of the faculty at least three working days before the meeting.

(3) Meetings of a faculty are chaired by the dean but, in the absence of the dean, the members present determine which one of them will take the chair.

(4) All questions which are before a faculty are decided by a majority of the members present and voting unless the faculty determines otherwise in its governance document.

(5) The chair of the meeting has an ordinary vote and a casting vote.

(6) Subject to the Statutes and regulations and to resolutions of the Senate, a faculty has the power to regulate its own procedures, but if a dispute arises, the standing orders of the Senate apply.

8. With the approval of the Academic Board, a faculty may establish advisory boards which may include representation from professional bodies.

9. With the approval of the Academic Board, a faculty may delegate any of its powers to its dean, its heads of school or committees of the faculty.

10. The Senate appoints a dean of each faculty and determines in each case—

(a) the selection process and terms and conditions of appointment; and

(b) the duties and responsibilities of the position.

11. The Vice-Chancellor, after taking appropriate advice, appoints for a specified period a deputy for each dean who performs the duties of the dean during the dean's absence.

12. With the approval of the Academic Board, through its chair, a dean of a faculty may delegate any of the duties and responsibilities of the office to other officers or members of the faculty for a specified period.

Statute No. 9: Convocation

Statute No. 10: Vice-Chancellor

1. The Vice-Chancellor who is also the President of the University is the chief executive officer of the University.

2. Subject to the Acts, Statutes and regulations and to any resolutions of the Senate, the Vice-Chancellor—

(a) is specially charged with the duty of promoting the interests and furthering the development of the University;

(b) is responsible for the academic, administrative, financial and other business of the University;

(c) exercises a general supervision over the staff and students of the University.

3.(1) The Vice-Chancellor has the authority necessary to carry out the duties and responsibilities of the office.

(2) The Vice-Chancellor may, with the approval of the Senate from time to time, delegate any of the powers (except this power of delegation), duties and responsibilities of the office to another person, and that person has the authority necessary to carry out all the duties and responsibilities so delegated.

(3) The Vice-Chancellor may at any time resolve or terminate any such delegation.

4.(1) The Vice-Chancellor is ex officio a member of—

(a) every committee and board of the Senate except the Audit and Review Committee;

(b) the Academic Board and its boards and committees; and

(c) every faculty, faculty board and faculty committee.

(2) Subject to the approval of the Senate, the Vice-Chancellor may appoint a representative from time to time on any of the bodies described in sub-clause (1).

5.(1) Whenever the Vice-Chancellor is absent from duty at the University, an Acting Vice-Chancellor is appointed by the Vice-Chancellor from the senior staff of the University in the following order: the Deputy Vice-Chancellor, another member of the Executive, a dean, a professor.

(2) If circumstances prevent the Vice-Chancellor from making a necessary appointment to the position of Acting Vice-Chancellor in terms of sub-clause (1), the Chancellor makes the appointment.

6. Nothing in this Statute affects the precedence or authority of the Chancellor or Pro-Chancellor.

Statute No. 11: Academic Dress

1. The official academic dress of the University is as set out in this Statute.

Chancellor

2.(1) The Chancellor's gown is black, faced with white silk and trimmed with gold braid down each front with a flap collar at the back faced with white silk and trimmed with gold braid and with open sleeves fully lined with white silk, trimmed with gold braid and turned back to form a triangle bisected by two loops of gold cord from the shoulders.

(2) The Chancellor's cap is a black velvet trencher cap with gold tassel and button and trimmed with three centimetres gold braid.

Pro-Chancellor

3.(1) The Pro-Chancellor's gown is black, faced with white silk and trimmed with gold cord down each front with a flap collar at the back faced with white silk and trimmed with gold cord and with open sleeves fully lined with white silk, trimmed with gold cord and turned back to form a triangle bisected by two loops of gold cord from the shoulders.

(2) The Pro-Chancellor's cap is a black velvet trencher cap with gold tassel and button and trimmed with one-and-one-half centimetres gold braid.

Vice-Chancellor

4.(1) The Vice-Chancellor's gown is black, faced with white silk and trimmed with silver braid down each front with a flap collar at the back faced with white silk and trimmed with silver braid and with open sleeves fully lined with white silk, trimmed with silver braid and turned back to form a triangle bisected by two loops of silver cord from the shoulders.

(2) The Vice-Chancellor's cap is a black velvet trencher cap with silver tassel and button and trimmed with three centimetres silver braid.

Members of the Senate

5.(1) The gown for members of the Senate is either—

(a) the gown prescribed for the academic dress for their degrees; or

(b) a black gown similar to that described in Clause 9(1) but with a plain black collar and with the sleeves looped up with black braid from the shoulders.

(2) The cap for members of the Senate is a black cloth trencher cap unless they are wearing the academic dress for their degree and this includes a hat or cap.

Graduates and Graduands of the University

Bachelor's Degrees

6.(1) The gown is black, gathered onto a yoke and with wide sleeves with a vertical slit at the front.

(2) The hood is black, of the Oxford simple shape, lined with silk of the prescribed colour and edged with white silk three centimetres wide.

Certificates

7.(1) The gown is as described in Clause 6(1).

(2) The stole, which is worn round the neck and down the facing of each side of the gown, is black, five centimetres wide and 180 centimetres long with 45 centimetres of cloth of the prescribed colour down each side to breast level.

Diplomas

8.(1) The gown is as described in Clause 6(1).

(2) The stole, which is worn round the neck and down the facing of each side of the gown, is five centimetres wide and 180 centimetres long, both sides being of cloth of the prescribed colour.

Master's Degrees

9.(1) The gown is black, gathered onto a yoke and with full sleeves slit horizontally to free the arms.

(2) The hood is black, of the Oxford simple shape and lined with silk of the prescribed colour.

(3) The cap is a black cloth trencher cap.

Doctor of Philosophy

10.(1) The gown is as described in Clause 9(1) but with facings of scarlet silk ten centimetres wide the full length of the front.

(2) The hood is black, of the Oxford simple shape and lined with scarlet cloth.

(3) The cap is a black velvet trencher cap.

Doctorates, other than the Doctor of Philosophy or Higher Doctorates

11.(1) The gown is as described in Clause 9(1) but with silk facings of the prescribed colour ten centimetres wide the full length of the front.

(2) The hood is black, of the Oxford simple shape and lined with silk of the prescribed colour.

(3) The cap is a black velvet trencher cap.

Higher Doctorates

12.(1) The gown is scarlet, gathered onto a yoke at the sleeves and the back, with facings of the prescribed colour ten centimetres wide the full length of the front, and fully lined sleeves of silk of the prescribed colour.

(2) The hood is scarlet, of the Oxford simple shape and lined with silk of the prescribed colour.

(3) The cap is a black velvet trencher cap.

Undergraduates

13. The academic dress for undergraduates of the University is plain black gown with a band of silk one-and-one-half centimetres wide of the prescribed colour placed horizontally at the level of the breast on each facing of the gown.

Colours of Silk Linings and Facings

14. The colours of the silk linings and facings of the academic dress for degrees, diplomas and certificates of the University are as prescribed in the University General Rules for Academic Courses.

 

Statute No. 12: Method of Election by Convocation of Persons to be Members of the Senate

1. In this Statute—

'Warden' means the Warden of Convocation or, in his or her absence, the Deputy Warden or, in the absence of the Deputy Warden, a person appointed by the Chancellor;

'Convocation Officer' means the Convocation Officer or, in his or her absence, a Returning Officer appointed by the Warden.

2. In every year in which a vacancy occurs, other than a vacancy referred to in Clause 3, the election of members of the Senate must be held on the second Tuesday of March or on such later date in that month as the Senate may appoint.

3. In the event of the office of a member of the Senate elected by Convocation becoming vacant by death or resignation or otherwise before the expiration of the full term, the Senate, at its first meeting after the vacancy occurs, must fix a day for the election of a successor.

4. At least 60 days' notice of any election must be given by advertisement in the University's internal newspaper and in at least one daily or weekly newspaper published in Perth.

5.(1) Nominations of candidates must reach the Warden no later than 42 days before the date fixed for the election.

(2) Each nomination must be in writing signed by the nominee and two persons eligible to vote in the election as proposer and seconder.

6. Persons are not eligible for election who—

(a) are not of the full age of 21 years;

(b) are undischarged bankrupts;

(c) are insolvents under administration;

(d) have been convicted of an offence and sentenced to imprisonment, unless they have received a free pardon or have undergone the sentence passed upon them;

(e) are of unsound mind or are persons whose person or estate is liable to be dealt with in any way under the law relating to mental health; or

(f) are not members of Convocation.

7. On the expiration of the time for receiving nominations, the Warden must arrange for the names of the nominees and the fact of their candidature to be advertised in the University's internal newspaper and in at least one daily or weekly newspaper in Perth.

8.(1) If the number of candidates is equal to the number of vacancies the Warden must report the fact to the Chancellor, who then declares the candidate or candidates duly elected.

(2) If there are more candidates than vacancies, the election is by ballot of the members of Convocation.

9.(1) If a ballot is necessary for the election of members of the Senate, the Convocation Officer must, not later than 28 days after the latest day for receiving nominations, post with the notice of the First Ordinary Meeting of Convocation, sent in accordance with the provisions of sub-clause 18(2) of Statute No. 9:

(a) a voting paper;

(b) an envelope that is marked 'Voting Paper—Election of Senate Member'; and

(c) a reply paid envelope on which is written or printed the address of the Convocation Officer and the words 'Convocation—Election of Senate Member' and on the back of which is printed a form of declaration as set out below.

I declare I am a member of the Convocation of The University of Western Australia and that I have not previously voted at this election.

Signature .........................................................................

Full name (Block letters) ................................................

(2) In the event that the office of a member of the Senate elected by Convocation becomes vacant from any cause whatsoever except termination of office by effluxion of time and a ballot is necessary, the Convocation Officer must, not later than 28 days after the latest day for receiving nominations, post to each member of Convocation whose name and address is entered in the Postal List in accordance with the provisions of sub-clause 6(1) of Statute No. 9:

(a) a voting paper;

(b) an envelope that is marked 'Voting Paper—Election of Senate Member'; and

(c) a reply paid envelope on the back of which is printed a form of declaration as set out in sub-clause (1)(c) and on which is written or printed the address of the Convocation Officer and the words 'Convocation—Election of Senate Member'.

10. The ballot is taken on the day appointed for the election at the University or such other place as the Senate may determine, of which due notice must have been given, and closes at 5 p.m. on the day appointed.

11.(1) The ballot is conducted by the Convocation Officer assisted by scrutineers appointed by the Warden.

(2) Each candidate is entitled to nominate one scrutineer to be present at the ballot.

12.(1) Each voting paper must list the names of all candidates who have been duly nominated, the order in which the names appear on the voting paper having been determined by the Warden by lot, and no voting paper or declaration other than that officially issued as specified above is accepted.

(2) Upon being satisfied that a voting paper or either or both envelopes have been accidentally lost or destroyed, the Convocation Officer must, on application being made, supply another voting paper or envelope, or both, as applicable.

13.(1) A voter must indicate on the voting paper the order of his or her preference by placing numbers consecutively, starting with the number '1' opposite the name of his or her first preference and may continue numbering second and later preferences.

(2) A voting paper will be considered valid up to the point where a sequential numeral is omitted or duplicated.

(3) A voting paper is considered invalid if—

(a) when it is received by the Convocation Officer it is not contained in sealed envelopes with a signed declaration in the form specified in Clause 9; or

(b) it bears the signature of any person or any other mark which identifies the voter.

14.(1) Each voter must—

(a) place his or her voting paper without any other matter in the envelope provided for that purpose by the Convocation Officer;

(b) seal the envelope and place it in the envelope addressed to the Convocation Officer;

(c) sign the declaration on the envelope addressed to the Convocation Officer; and

(d) post or deliver the envelope to the Convocation Officer.

(2) All voting papers received by the Convocation Officer by 5 p.m. on the day of the election are, if otherwise valid, counted at the scrutiny.

15. Except as provided in Clause 14 a member of Convocation must not, before or after marking the voting paper, transfer or part with it or with the envelope on which the declaration is endorsed to, or permit it to be used by, any other person.

16.(1) The Convocation Officer must at a time or times determined by the Convocation Officer—

(a) open or cause to be opened each envelope in respect of which the declaration has been signed;

(b) check or cause to be checked the names appearing on the declarations with the Postal List of members of Convocation;

(c) open each envelope marked 'Voting Paper—Election of Senate Member' and place it or cause it to be placed in a sealed ballot box;

provided that if there is any dispute as to the genuineness of any signature the Warden must examine the disputed signature and determine conclusively whether or not it is genuine.

(2) At the expiration of the time allotted for the ballot, the Convocation Officer and the scrutineers proceed to the examination of the voting papers.

17. If, on the report of the Convocation Officer or of a scrutineer, the Warden is of the opinion that any voting paper is substantially defective, it must not be used in the election.

18. The distribution of votes cast in the ballot must be carried out by the method described in the appendix to this Statute.

19. The Warden, subject to the provisions of this Statute, determines conclusively all questions of detail concerning the election.

20. The Warden must report the result of the election to the Chancellor, who then declares the candidate or candidates who have been found to be preferred by the electors, duly elected a member or members of the Senate.

21. When the count of the votes has been completed the Convocation Officer must immediately place them in a sealed container and hold them for 14 days at the expiration of which time the Convocation Officer must destroy them unless otherwise directed by the Chancellor.

22. The Convocation Officer must prepare a list of all persons entitled to vote completed to the last day for receiving nominations for any election.

23. All voting papers and envelopes relating to the election by members of Convocation of members of the Senate that are addressed to members at places that do not have a regular surface mail which would normally be received by the addressee within 14 days of posting must, if there is an airmail service available, be forwarded to the addressee by airmail.

24.(1) A person seeking election may deliver, with the nomination referred to in Clause 5, a biography not exceeding 250 words in length, containing all or any of the following particulars of that person:

(a) degree or degrees, date of graduation and other professional qualifications;

(b) profession or position;

(c) details of work on bodies connected or associated with the University;

(d) prizes won, publications issued and research done;

(e) service whether in war or peace to the community or any section of it and positions held in connection with that service;

(f) such other particulars as the candidate may consider appropriate.

(2) If an election is required, the biography of each candidate for election must be submitted to the Vice-Chancellor and the Warden (unless the Warden is seeking election), who may delete any matter which they or he or she (as the case may be) consider to be offensive or untrue.

(3) Before exercising the power to delete any matter from a biography the Vice-Chancellor or Warden must, if possible, consult the candidate concerned.

(4) A copy of the approved biography of each person seeking election showing his or her name and address and the names of the proposer and seconder referred to in Clause 5(2) must be posted with the ballot papers.

APPENDIX

Distribution of Votes

1. Each voting paper is given a value of 1, and is distributed to the candidate who is first in the voter's order of preference.

2. The following procedure is repeated until a candidate has been elected for each vacancy.

(1) The vote for each continuing candidate is determined by adding the values of all the papers allocated to that candidate.

(2) The total residual vote is determined by adding the value of the individual candidates' votes.

(3) The quota is determined by dividing the total residual vote by one more than the number of unfilled vacancies, ignoring the fraction, and adding 1.

(4) If one or more candidates has a vote at least as great as the quota, the one with the highest vote is declared elected and the surplus of the electee's votes over the quota is distributed to the continuing candidates as follows:

(a) The surplus is determined by subtracting the quota from the electee's vote.

(b) The transfer fraction is determined by dividing the surplus by the electee's vote.

(c) The value of each of the electee’s papers being transferred is adjusted by multiplying it by the transfer fraction.

(d) Each paper is distributed to the continuing candidate next highest in the voter's order of preference. If no such candidate is specified the paper is set aside as exhausted.

(5) If, on the other hand, no candidate has a vote at least as great as the quota, the candidate with the smallest vote is eliminated and each of that candidate’s papers is distributed to the continuing candidate next highest in the voter's order of preference and if no such candidate is specified the paper is set aside as exhausted.

3. If, in the application of the above procedure, two or more candidates have the same number of votes then it will be decided by lot which candidate shall be elected or eliminated first.

Statute No. 13: Affiliated and Associated Institutions

1. Any college whether incorporated or not, or any educational establishment or any research institute or research centre wheresoever situated, may apply to be recognised as an affiliated or an associated institution of the University.

2. Every such application shall be accompanied by evidence of the status, purpose and goals of the institution, and of the permanency of its establishment.

3. The Senate shall obtain from the Academic Board a report on the status, purpose and goals of the institution, and, after receiving the report, shall decide whether the institution shall be affiliated or associated with the University; such affiliation or association when granted shall in no case be for a period of more than five years, but may be periodically renewed after report from the Academic Board.

4. If it is desired that any of the courses or programmes in the applicant institution, taken singly or in groups, shall be recognised by the University, as equivalent in scope and standard to certain courses or programmes in the University, or as suitable to be included as part of the work required for a degree or diploma granted by the University—

(a) The applicant institution shall supply to the University full syllabuses of any such courses or programmes referred to, with details as to the amount of lecture, tutorial, and practical work involved, and the names, qualifications, and experience of the teachers, and the standard of examinations in the institution concerned if these are to be recognised in lieu of corresponding examinations in the University.

(b) The Senate, after receiving the report of the Academic Board on the scope and standard of the courses or programmes for which recognition is sought, shall decide which if any of the applicant institution’s courses and programmes shall be recognised as qualifying courses and programmes for admission to University Examinations, or which examinations in such institution may be accepted as suitable to form part of the requirements for a degree or diploma granted by the University. Such recognition shall in no case be for a period of more than five years, but may be periodically renewed after report from the Academic Board. The Senate reserves the right of inspecting at any time the buildings and equipment of any affiliated or associated institution, and of inquiring into the qualifications of the staff, and may nominate any person or persons for this purpose.

(c)(i) Affiliated or associated institutions shall be required to advise the Senate of any relevant staff changes and of any change in the scope or standard of recognised courses or programmes.

(ii) The Academic Board shall consider any relevant staffing, course and programme changes and shall recommend to the Senate whether recognition of the course or programme and affiliation or association of the institution shall cease or continue.

(d) An affiliated or associated institution may from time to time apply for the recognition of further courses, programmes or examinations. Such application shall be accompanied by the same details as are required in sub-section 4(a), and shall be dealt with as provided in sub-section 4(b).

(e) The Academic Board shall have power to make from time to time, subject to the approval of the Senate, such regulations as it may deem advisable for the admission, registration and control of students attending recognised courses and programmes in an affiliated or associated institution as part of their work for a degree or diploma of the University.

Statute No. 14: Granting and Conferring of Degrees and Diplomas

1. The degrees, diplomas and certificates of the University may be conferred at a University ceremony or at a meeting of the Senate or in such other ways as the Senate determines.

2.(1) The Chancellor may confer degrees, diplomas and certificates, on behalf of the Senate.

(2) In the absence of the Chancellor, degrees, diplomas and certificates may be conferred by the Pro-Chancellor and, in the absence of both the Chancellor and Pro-Chancellor, by the Vice-Chancellor.

3. The procedure for the presentation of candidates and for the conferring of degrees, diplomas and certificates is as prescribed by the Senate.

4.(1) Subject to (2) and (3), before a degree, diploma or certificate is conferred, the candidate must sign the following declaration:

I hereby promise that I will maintain the rights and privileges of The University of Western Australia, and that I will endeavour at all times to uphold its dignity.

(2) A degree may be conferred posthumously.

(3) Recipients of honorary degrees are exempt from the requirement in (1).

5.(1) A Register of Graduates, containing the name and address of every person to whom a degree, diploma or certificate has been granted and particulars of each such degree, diploma or certificate, must be maintained by the Registrar.

(2) The Register must not be altered or amended unless—

(a) the degree, diploma or certificate has been revoked in accordance with Clause 6; or

(b) the Senate directs that—

(i) some further qualification be added to the particulars of a pass degree upgrading it to an honours degree; or

(ii) some manifest error or omission be corrected.

(3) No person is considered to hold a degree, diploma or certificate of the University unless their name and the degree, diploma or certificate are recorded in the Register.

6.(1) The Senate may revoke a degree, diploma or certificate which has been granted to a person if the person is convicted of a serious offence in any part of the world, or the name of the person has, in any part of the world, been removed by a properly constituted authority from an official register or roll of members of the profession to which he or she belongs.

(2) When a degree, diploma or certificate of the University is revoked in accordance with (1), the name of the person must be removed from the Register of Graduates.

(3) The Senate may, at a later time, if good cause is shown, restore to a person a degree, diploma or certificate which has been revoked, and in such cases, the person's name must be restored to the Register of Graduates.

7.(1) The Senate, on the recommendation of the Honorary Degrees Committee, may confer an honorary degree on any person for distinguished service or attainments.

(2) The Honorary Degrees Committee is a standing committee of the Senate and comprises—

(a) the Chancellor;

(b) the Pro-Chancellor;

(c) the Vice-Chancellor;

(d) the Chair of the Academic Board;

(e) two other members of the Senate; and

(f) two members nominated by the Academic Board.

(3) The committee must act in accordance with the procedure set out in Clause 8.

8.(1) A nomination of a candidate for the award of an honorary degree may be made by any member of the Senate or the Academic Board.

(2) Only nominations submitted in writing to the Registrar and stating the grounds on which the candidate is nominated are considered.

(3) Unless the committee otherwise determines, nominations must be submitted by the first Monday in October each year.

(4) A member of the committee who has nominated a candidate for the award of an honorary degree must not take part in the deliberations or in the decision of the committee on that candidate.

(5) When the grounds of nomination of a candidate include the person's academic eminence, the dean of the appropriate faculty must be consulted prior to the committee's recommendation being considered by the Senate.

(6) A person nominated for the award of an honorary degree must not be consulted beforehand and any resolution of the committee recommending the award is in the form of an offer of the award.

(7) When the committee recommends that a person be offered the award of an honorary degree, the Chancellor must make a report to that effect to the Senate and move the adoption of the recommendation from the Chair, no reference being made to those who are not so recommended.

(8) Unless the Senate otherwise determines, honorary degrees are conferred only at graduation ceremonies.

THE CHANCELLOR'S MEDAL

Although the award of the Chancellor's Medal is not governed by Statute No. 14 the following guidelines are appended here for reference.

A number of people make outstanding contributions to the University in a variety of ways. It is the wish of the Senate that the contributions of these people should be recognised through the award of a Chancellor's Medal. Medals will be awarded in accordance with the following guidelines:

1. The Chancellor's Medal is a prestigious award and will not be given lightly.

2. A Chancellor's Medal may be awarded for an outstanding contribution, or sustained contributions, to the University such as to enable the University to discharge its teaching, research and community responsibilities more effectively.

3. Those eligible for the award are:

   (a) staff or former staff of the University; and

   (b) any other individual who has made an outstanding contribution, or sustained contributions, to the University in terms of Clause 2.

4. The medal may be awarded to outstanding University citizens who have given sustained and outstanding service over many years but for one reason or another have not received adequate recognition in other appropriate ways. Such awards will normally be made after retirement.

5.(1) A Chancellor's Medal will not normally be awarded for exceptional academic achievement, for which other means of recognition exist.

   (2)(a) The medal will not be awarded either to academic or general staff simply for excellent or outstanding performance of their current duties.

   (b) However, the medal may be used to recognise a very significant contribution by a current member of staff which is outside or beyond their current duties.

6.(1) A medal may be awarded to an individual who has the potential to warrant an honorary doctorate at a later stage, provided that the contribution to be recognised by the medal is significantly different from that which would be likely to warrant an honorary doctorate.

   (2) However, a medal will not normally be awarded to an individual who has already received an honorary doctorate.

7. Nominees will not be disadvantaged in relation to nominations for a medal on the grounds that some other kind of award which is not currently available in the University would be more appropriate.

8. Decisions on the award of medals will be made each year by the Honorary Degrees Committee.

9.(1) Medals will be awarded at graduation ceremonies.

   (2) No more than one medal will be awarded at a graduation ceremony, except when medals are awarded jointly. 

10. Those who have nominated a recipient of a Chancellor's Medal will be invited to attend the graduation ceremony at which the medal is presented.

Statute No. 15 (Repealed)

Repealed by Amending Statute No. 1 of 1976.

Statute No. 16 (Repealed)

Repealed by Amending Statute No. 3 of 1954.

Statute No. 17: Student Discipline

See also Regulations for Student Conduct and Discipline under section D.

1. In this Statute—

(a) 'misconduct' means—

(i) an act or omission of a student which is prohibited by a University Statute, regulation, rule, by-law or Senate resolution, or by an order made under a University Statute, regulation, rule, by-law or Senate resolution; or

(ii) any conduct on the part of a student which impairs the reasonable freedom of other members of the University to pursue their studies or researches, or the reasonable freedom of persons to express their opinions within the University, or to participate in the life of the University, or which impairs University administration;

(b) 'student' means a person enrolled in an award course of the University, whether in Perth or elsewhere, or enrolled through University Extension as a continuing education student in units offered within award courses of the University;

(c) 'member of the University' means a member of the Senate, a member of Convocation, a member of the University staff or a student as defined in paragraph (b).

2. The purpose of this Statute is to provide a definition of student misconduct and to give the University authority to deal with allegations of misconduct.

3. If no other process for dealing with a complaint is prescribed in a specific instance by another Statute, or regulation, rule or by-law, a complaint of misconduct made by a member of the University against a student must be dealt with in accordance with the regulations made from time to time by the Senate under this Statute.

Statute No. 18: Hackett Student Fund *

* Further information on Hackett awards appears in the Scholarships, Prizes, Endowments volume which can be accessed at http://www.publishing.uwa.edu.au/spe/.

1. Sir John Winthrop Hackett, the first Chancellor and a generous benefactor of the University, having bequeathed to the University a sum of money to support students, and his Will having been interpreted and varied by Order of the Supreme Court on 20 December 1999 to provide that—

(a) the income of part of the sum referred to as the Hackett Student Fund be used 'to provide financial assistance to deserving enrolled students of limited means by way of scholarships, bursaries, studentships, grants, loans or other financial assistance on such terms and conditions as the Senate may from time to time determine to enable such students to attend and commence, continue or complete their studies at The University of Western Australia or at any other university in Australia or elsewhere'; and

(b) the income of the remainder of the sum be used for 'bursaries and research studentships for enrolled students of the University or graduates of the University of not more than three years’ standing of limited means',

the Senate shall from time to time determine the most strategic application of the funds consistent with the provisions of the Order and shall approve regulations governing such application, provided that the regulations shall require that in any year a proportion of the income available shall be allocated to students who are Australian citizens or permanent residents of Australia.

2. For the purposes of the regulations governing the use of bequest funds, those funds shall collectively be known as the Hackett Student Fund.

3. The amount, period, and other terms and conditions applying to a loan, bursary, scholarship or other award made from the Student Hackett Fund shall be set out in the regulations approved by the Senate.

Statute No. 19: Academic Board

See also Academic Board Regulations under section D.

1. There shall be an Academic Board the constitution and membership of which are prescribed in the regulations made under this Statute.

2.(1) The Board elects its Chair and Deputy Chair from among its members.

(2) The term of office of the Chair and Deputy Chair is normally two years but in exceptional circumstances the Board may approve a different term.

(3) During the term of office of the Chair and Deputy Chair the Board must elect its next Chair and Deputy Chair.

(4) In the absence of the Chair, the duties of the position are undertaken by one of the following in the order shown—

(i) the Deputy Chair;

(ii) the Chair Elect;

(iii) a member elected by the Board for a specified period but, for limited periods only between Board meetings, the Chair may appoint a Board member to undertake the duties of the position if neither the Deputy Chair nor a Chair Elect is available.

3. The Board, after receiving reports from a faculty or other body as appropriate—

(a) recommends to the Senate the making, amending and repealing of regulations relating to courses, scholarships, prizes and other awards and to all other academic-related matters; and

(b) approves rules specifying the course requirements, structures and policies applying to courses for degrees, diplomas and certificates.

4.(1) The Board advises the Senate on all proposals for—

(a) the creation or disestablishment of faculties and schools; and

(b) the transfer from one faculty to another of responsibility for funding a school; and

(c) the establishment and abolition of scholarships, prizes and other awards, unless otherwise provided in other Statutes.

(2) The Board, through its Chair, advises the Vice-Chancellor on all appointments to which full academic conditions apply.

(3) The Board receives and considers correspondence from the Guild of Undergraduates and forwards, with or without comment, any intended for communication to the Senate.

(4) Subject to the provisions of the Statutes and to the regulations made by the Senate, the Board has the power to do anything authorised or prescribed by the Senate and may advise the Senate or the Vice-Chancellor, as appropriate, on any matter.

(5) The Board may delegate any of its powers and responsibilities to its Chair, to its committees or to faculties.

5.(1) All questions which come before the Board are decided as prescribed in the regulations made under this Statute.

(2) In the case of an equality of votes on any matter the Chair has a casting vote.

6. After each meeting, the Board must forward to the Senate a report containing any items for the Senate’s consideration.

Statute No. 20: Guild of Undergraduates

See also Guild Regulations under section D.

1. In this Statute unless the context otherwise requires—

(a) 'Guild' means the Guild of Undergraduates referred to in the University of Western Australia Act 1911, recognising that both undergraduate and postgraduate students of the University are encompassed by the 'Guild' or 'Student Guild', as it may also be known.

(b) 'Guild Council' means the Council of the Guild referred to in Clause 9 of this Statute;

(c) 'regulations' means regulations made by the Guild under Clause 12 of this Statute;

(d) 'by-laws and rules' means by-laws and rules made by the Guild under Clause 9 of this Statute;

(e) 'general meeting' means any general meeting of members of the Guild held under Clause 13 of this Statute at which all ordinary members of the Guild may vote;

(f) 'referendum' means any ballot on any subject held under Clause 10 of this Statute at which only ordinary members of the Guild are eligible to vote;

(g) 'plebiscite' means any ballot on any subject held under Clause 10 of this Statute at which all students are eligible to vote;

(h) 'student society' means any club, society or association within The University of Western Australia having an initial membership of ten or more members of the Guild and having a membership of not less than five members of the Guild at all subsequent times and which is registered by the Guild in the manner prescribed in the regulations;

(i) 'ordinary members' means ordinary members of the Guild in terms of Clause 4 of this Statute;

(j) 'subordinate bodies' of the Guild means bodies established from time to time by the Guild Council and subject to its control;

(k) 'student' means a person enrolled in the University as a student;

(l) 'Amenities and Services Fee' means the fee collected by the University as prescribed in the University of Western Australia Act 1911; and

(m) 'Sports Association' means the UWA Sports and Recreation Association Incorporated.

2.(1) The objects of the Guild are—

(a) to foster all that tends to the advancement of learning and the ennoblement of life;

(b) to provide means of social interaction between students at the University;

(c) to provide, conduct, facilitate or manage educational, cultural, sporting, welfare, recreational or commercial facilities or activities for the direct or indirect benefit of students of the University;

(d) generally to further the common interest of students at the University.

(2) The Guild is the recognised means of communication—

(a) between the students or any section of them and the governing authority of the University;

(b) between the students of this University or any section of them and other tertiary institutions.

3. For the purposes of carrying out its objects, the Guild has the power—

(a) to spend and invest money;

(b) to operate banking accounts;

(c) to transact financial business as necessary;

(d) to borrow, raise or secure the payment of money for any of the objects of the Guild from time to time and in particular by mortgaging or charging the Guild’s property or any part of it;

(e) to enter into contracts on behalf of the Guild or a student society, provided that the terms of any contracts have been approved by the Guild Council;

(f) to lend money to ordinary members of the Guild;

(g) to buy, take on lease, take in exchange, hire or otherwise acquire, any real or personal property and to sell, let, mortgage or dispose of that property;

(h) to exercise a general supervision and control over all student societies;

(i) to register student societies with the Guild and affiliate them with subordinate bodies of the Guild;

(j) to assume the care, control and management of the property and financial affairs of a student society, either pending a further resolution of the Guild Council or for such period as the Guild Council deems fit;

(k) to engage and dismiss employees;

(l) to incorporate or cause to be incorporated a student society under the Associations Incorporation Act or under the Companies Act or any similar legislation for the benefit of the members of that society and to limit the liability of the Guild, and to hold shares in any company so incorporated;

(m) to hold licences under any legislation in force;

(n) to admit to associate membership, honorary associateship or honorary life associateship persons other than ordinary members of the Guild;

(o) in the manner prescribed in the regulations, to impose fines on members of the Guild, on members and officers of student societies and on student societies, for breaches of the provisions of this Statute, or regulations, by-laws or rules authorised to be made under this Statute, provided that the limits of the fines are clearly stated in the regulations, by-laws or rules;

(p) generally, to act in all other matters authorised by this Statute or necessary or convenient for giving effect to this Statute.

4.(1) All students of the University are eligible to be ordinary members of the Guild.

(2) No person other than a student of the University is eligible to be an ordinary member of the Guild.

(3) All students are automatically members of the Guild unless they elect, either at the time of enrolment in any year or at any time during the year, not to be members.

(4) The University must not act in a way that may dissuade or discourage a student, or person seeking enrolment as a student, from being or becoming a member of the Guild.

(5) The University must notify students, at the time of their enrolment, of the provisions of sub-clause (3).

(6) No academic benefit, right or privilege will be denied to, or withheld from, any student by reason of that student being or not being a member of the Guild.

(7) A student who elects not to be a member of the Guild may vote in Guild elections but may not hold an elective office of the Guild.

5.(1) The University levies an annual Amenities and Services Fee in accordance with the provisions of the University of Western Australia Act 1911.

(2) The amount of the Amenities and Services Fee in each year is determined by the Senate after it receives a report and recommendation from the Guild and the Sports Association.

(3) The Senate may determine that a different level of fee is payable by a specified class of students depending on a student's enrolment.

(4) All students, except those exempted in accordance with sub-clause (5), are required to pay to the University the Amenities and Services Fee appropriate to their enrolment, as approved by current resolution of the Senate.

(5) Those students who, in accordance with the Higher Education Support Amendment (Abolition of Compulsory Up-front Student Union Fees) Act 2005 (Commonwealth), choose not to use the amenities and services for which the Amenities and Services Fee is levied, are exempt from payment of the fee.

(6) The Senate must ensure that the University offers a loan scheme to which students may apply for assistance in any year, if they believe that financial hardship would prevent them from paying the Amenities and Services Fee and thereby deny them access to the amenities and services for which the fee is levied and to which they wish to have access.

6.(1) The Senate has agreed to pass on to the Guild in each year all Amenities and Services Fees collected for that year, after deduction of an administrative charge sufficient to meet the University's reasonable costs in administering the fee.

(2) The administrative charge for 2003 must be approved by resolution of the Senate, taking account of the advice of the Registrar and the Guild President.

(3) In any year after 2002, the Registrar or the Guild President may submit a recommendation to the Senate that the charge be adjusted for the following year to take account of specified changing circumstances, and any adjustment must be approved by Senate resolution.

(4) The Guild may pay to the Sports Association in each year, for the purposes specified in sub-clause 7(2), a percentage, approved by the Senate, of the Amenities and Services Fee passed to it under sub-clause (1).

(5) In regard to the percentage referred to in sub-clause (4) the Senate will, after taking account of the advice of the Guild and the Sports Association—

(a) determine a minimum percentage by resolution; and

(b) approve the actual percentage from time to time.

7.(1)(a) The Senate and the Guild Council have agreed that the Amenities and Services Fee which the Guild receives under sub-clause 6(1) may be applied to any or all of the following broad categories of services and amenities, for the benefit of students:

(i) student representation;

(ii) student societies;

(iii) social activities;

(iv) cultural activities;

(v) sporting activities;

(vi) welfare;

(vii) catering;

(viii) commercial activities;

(ix) capital funds and infrastructure;

(x) investments and reserves;

(xi) other services and amenities consistent with the objects and powers of the Guild as defined in Clauses 2 and 3; and

(xii) the administrative costs of any or all of the activities and facilities listed in sub-paragraphs (i)–(xi).

(b) Any proposal to amend the broad categories of services and amenities listed in (a)(i) to (xii) must have the approval of both the Guild Council and the Senate.

(2) The Senate and the Guild have agreed that the Sports Association is required to use the payment received annually from the Amenities and Services Fee under the provisions of sub-clause 6(4) to provide sporting facilities and activities for the benefit of students.

8.(1) For each year, the Guild is required to submit to the Senate, in accordance with the provisions of sub-clause (3)—

(a) accounts audited in accordance with the relevant auditing standards in force at the time, by an independent external auditor approved from time to time by the Senate, and including an annual balance sheet and statement of income and expenditure; and

(b) a written report on how the Amenities and Services Fees it received under Clause 6(1) have been applied to provide services and amenities under the broad categories set out in Clause 7(1)(a).

(2) For each year, the Sports Association is required to submit to the Senate, in accordance with the provisions of sub-clause (3)—

(a) accounts audited in accordance with the relevant auditing standards in force at the time, by an independent external auditor approved from time to time by the Senate, and including an annual balance sheet and statement of income and expenditure; and

(b) a written report on how the Amenities and Services Fees it received under Clause 6(4) have been applied to provide services and amenities under the broad categories set out in Clause 7(2).

(3) The documents required by sub-clauses (1) and (2) must be submitted to the Senate within one month of their receipt and acceptance by the Guild Council and Sports Association respectively and no later than 31 August.

9.(1) The Guild is governed by a council called the Guild Council.

(2) The number of members of the Guild Council, and the manner of their election are prescribed in the regulations.

(3) Subject to this Statute and the regulations made under it, the Guild Council has the entire control and management of the affairs and concerns of the Guild and may act in all matters concerning the Guild in the manner which, in its opinion, is best calculated to promote the interests of the Guild.

(4) The Guild Council may in the manner prescribed in the regulations make, alter or repeal by-laws and rules but only when the power to do so is specified in a regulation and only to the extent specified.

(5) The Guild Council must make provision for the control and management of any property from time to time owned or occupied by the Guild.

10.(1) A general meeting of the Guild may debate any issue of concern to members of the Guild, and may make recommendations to the Guild Council.

(2) A plebiscite held by the Guild may debate any issue of concern to students and may make recommendations to the Guild Council.

(3) A referendum held by the Guild determines Guild policy on the issues submitted to the referendum and binds the Guild Council.

11.(1) The Guild Council is responsible for the safe custody of the Common Seal.

(2) The Common Seal may only be used by the authority of a resolution of the Guild Council and in the presence of the President of the Guild.

(3) The President of the Guild must sign every instrument to which the Seal is affixed, and must ensure that the instrument is countersigned by the Secretary of the Guild or another person appointed by the Guild Council.

12. The Guild, in the manner prescribed in this Statute, may make, alter and repeal regulations to provide for—

(a) the administration, organisation and finances of the Guild;

(b) the interpretation of the provisions of regulations, by-laws and rules, subject to—

(i) an appeal to the Guild Council of a committee comprising no fewer than three members of Guild Council appointed for the purpose; and

(ii) to a further appeal to the Senate, or a committee of not less than three members of the Senate appointed for the purpose;

(c) the detailed implementation of the objects and powers of the Guild and the provisions of this Statute; and

(d) any other matter requiring regulation for the purpose of this Statute.

13.(1) The power to make, alter or repeal regulations under this Statute is exercised as set out in sub-clauses (2) to (15).

(2) A resolution to make, alter or repeal regulations is first passed by an absolute majority of Guild Council.

(3) The resolution so passed is posted on the official Guild noticeboard and published in the Guild's official newspaper or any other publication produced under the authority of the editor of that newspaper and financed in part or in whole from the money set aside in the account for that newspaper.

(4) The notice posted in terms of sub-clause (3) must include advice to the ordinary members of the Guild that they are entitled to have the resolution considered at a general meeting of the Guild, subject to fifteen members giving notice to that effect within 14 days of the date of posting on the noticeboard.

(5) If no notice is received in terms of sub-clause (4), the resolution takes effect after the stipulated 14-day period has expired.

(6) If fifteen members of the Guild give the notice required in sub-clause (4) within the specified timeframe to the Secretary of the Guild, the resolution is considered at the next general meeting of the Guild or at a special general meeting called for the purpose.

(7) At the general meeting the resolution may be confirmed or amended, in either case by a simple majority of the ordinary members present, and if confirmed, becomes effective immediately.

(8) If the resolution is amended at the general meeting, the amended resolution is considered at the next meeting of Guild Council, and if accepted by an absolute majority of Council, becomes effective immediately.

(9) Where a regulation is made, altered or repealed as outlined in sub-clauses (2) to (5) inclusive, the Guild President prepares and signs a certificate setting out the resolution and the manner of compliance with sub-clauses (3) and (4) and presents the certificate to the next general meeting of the Guild for information.

(10) If a general meeting of the Guild passes a resolution that a proposal to make, alter or repeal a resolution is to be submitted to a referendum, the Guild Council submits the proposal to a referendum of the ordinary members of the Guild either at the next scheduled general election, or by-election, or at another time determined by the Council, provided that the time chosen is not after the next scheduled general election.

(11) If the majority of those voting in a referendum approve a proposal submitted to the referendum, the Guild Council passes a resolution at its next meeting that a regulation or regulations be made, altered or repealed in accordance with the decision of the referendum and the resolution becomes effective immediately.

(12) The President of the Guild ensures that advice of any decision to make, alter or repeal a regulation or regulations is forwarded to the Executive Director (Academic Services) and Registrar.

(13) The Registrar acknowledges receipt of advice of any decision to make, alter or repeal a regulation or regulations and submits the regulation or regulations for consideration at the next ordinary meeting of the Senate or at a special meeting of the Senate called for the purpose.

(14) The Senate may disallow the regulations in whole or in part, but if it does not do so within three months after the first meeting of the Senate at which they are considered, they are taken at that time as having been allowed.

(15) Subject to sub-clauses (2) to (14), the regulations are of full force and effect from the time they are allowed by the Senate.

14.(1) The President of the Guild is required to maintain formal records of all proposals made by the Guild for the making, amendment or repeal of regulations, of the despatch of advice of such proposals to the Registrar for Senate's consideration, and of the decisions made on them.

(2) The Registrar is required to maintain formal records of the resolution of Senate in relation to advice received from the Guild regarding the making, alteration or repeal of its regulations, and to forward formal advice of those resolutions to the President of the Guild.

15. This Statute replaces the former No. 20 on the day it is published in the Government Gazette.

Statute No. 21: Australian Music Examinations Board *

* See Section E for the structure and governance of AMEB(WA).

Definitions

'AMEB' is the Australian Music Examinations Board.

'AMEB(WA)' is the Western Australian branch of the Australian Music Examinations Board.

1. AMEB(WA) shall be affiliated to The University of Western Australia through the University's School of Music, provided that either AMEB or the University may terminate the affiliation by no less than six months' notice.

2.(1) The principal role of AMEB(WA) shall be to ensure that public examinations in music, and in speech and drama, are held in Western Australia in accordance with AMEB regulations.

(2) AMEB(WA) may also involve itself from time to time in other activities in support of education in music and in speech and drama.

3. The Chair of AMEB(WA) shall be appointed by the University Senate from the permanent staff of the School of Music.

4. The structure and governance of AMEB(WA) shall be as determined from time to time by that body and the University Senate and may be reviewed at any time at the request of either body.

Statute No. 22: Gledden Trust *

* Further information on Gledden awards appears in the Scholarships, Prizes, Endowments volume which can be accessed at http://www.publishing.uwa.edu.au/spe/.

The late Robert John Gledden having bequeathed the residue of his estate to the University in trust so that the income would be used 'for the promotion and encouragement of education at such University to provide for two or more scholarships in applied science, more particularly relating to surveying, engineering or mining or cognate subjects upon such terms and conditions as the University shall from time to time by Statute direct provided that such scholarships shall be known as the 'Robert Gledden' and the 'Maude Gledden' scholarships', and having expressed the hope that 'one at least of such scholarships will be a travelling scholarship', the Senate has determined for the time-being to use the income as follows:

1.(1) The income of the Gledden Trust shall be used to provide for—

(a) Robert and Maude Gledden Visiting Senior Fellowships;

(b) Robert and Maude Gledden Undergraduate Studentships;

(c) Robert and Maude Gledden Postgraduate Scholarships.

(2) Awards in each category shall be made by the Scholarships Committee on the terms and conditions set out in the regulations approved by the Senate on the recommendation of the Scholarships Committee through the Academic Board.

Statute No. 23: Registrar

1. There shall be a Registrar of the University who shall perform such duties as the Senate may from time to time appoint.

2. The Senate may at any time appoint a deputy to act in place of the Registrar for such period as they may think fit and assign him any of the duties of Registrar.

Statute No. 24: Affiliation of University Colleges

1. The governing authority of any college which is or is intended to be a residential college within the University may apply to be affiliated with the University.

2. Every application for affiliation shall be made to the Senate and shall contain such particulars as the Senate may require.

3. The Senate shall have power to grant or refuse any application or to grant any application on such conditions as the Senate shall think fit.

4. A certificate signed by the Vice-Chancellor that a college is affiliated to the University shall be conclusive evidence that such college has been granted affiliation in accordance with the provisions of this Statute.

5. The provisions of Statute No. 13 shall not apply to University Colleges now or hereafter affiliated under this Statute.

Statute No. 25 (Repealed)

Repealed by Amending Statute No. 1 of 2008.

Statute No. 26 (Repealed)

Repealed by Amending Statute No. 1 of 1970.

Statute No. 27 (Repealed)

Repealed by Amending Statute No. 1 of 1968.

Statute No. 28: Superannuation Scheme

1. The Senate in the name and on behalf of the University is authorised to make provision for superannuation for staff and for that purpose may participate in, establish and maintain a superannuation scheme or schemes (any such scheme being hereinafter called a 'Scheme'), on and subject to such terms and conditions as may be either contained in regulations made hereunder from time to time or provided for in agreements entered into by the Senate in the name and on behalf of the University with other universities and educational or research institutions (any such agreement being hereinafter called a 'Scheme Agreement'). A Scheme and a Scheme Agreement shall make provision for invalid pensions and may make provision for supplementary pensions.

2. The Senate may appropriate funds from time to time for the purposes of a Scheme.

3.(1) Subject to any contrary terms in any relevant Scheme Agreement administration of a Scheme is vested in the Senate.

(2) The Senate may by resolution delegate all or any of its powers and functions under this Statute and under regulations or under any Scheme Agreement if not precluded from so doing by the provisions of such Scheme Agreement (except in any such case this power of delegation and the Senate's power to make regulations or enter into Scheme Agreements) to a member of the Senate or to an officer or officers of the University or to any other person or persons (including corporate entities).

(3) Subject to any contrary terms in any relevant Scheme Agreement any delegation under this section is revocable by resolution of the Senate and subject to any such terms no delegation prevents the exercise of a power or function of the Senate.

4. The Senate may make agreements with other universities or other educational or research institutions for the setting up of joint machinery to facilitate the transfer of members from a superannuation scheme controlled by one such body to a superannuation scheme controlled by another and generally in regard to matters affecting a Scheme.

5. For the purpose of carrying out this Statute the Senate in the name and on behalf of the University may from time to time make, alter and repeal regulations made hereunder and subject to the provisions of any relevant Scheme Agreement may alter, amend, vary, delete or add to all or any of the provisions of such Scheme Agreement or withdraw from such Scheme Agreement provided that no amendments to regulations shall prejudice the rights then accrued to any person who is a member of the Scheme at the date of such amendment.

Statute No. 29 (Repealed)

Repealed by Amending Statute No. 2 of 2002.

Statute No. 30: Deputy Vice-Chancellor

1. The Senate may appoint one or more Deputy Vice-Chancellors of the University.

2. A Deputy Vice-Chancellor shall hold office for such period and on such conditions as the Senate determines.

3. Subject to the University statutes, regulations and by-laws, and resolutions of the Senate, a Deputy Vice-Chancellor shall exercise and undertake the powers, responsibilities and duties of the Vice-Chancellor from time to time delegated to him by the Vice-Chancellor.

4. Except as otherwise provided a Deputy Vice-Chancellor shall be entitled to attend and speak at any meeting of any board, committee or other body of the University of which the Vice-Chancellor is an ex-officio member, but shall not be entitled to vote at such meeting unless attending as the Vice-Chancellor's representative or as a member of the board, committee or other body.

Statute No. 31: Scholarships and Prizes

1. In this Statute unless the context otherwise requires—

'Prize' shall mean a sum of money or a specified article awarded to a student, normally for academic achievement while studying for a degree, diploma or certificate of the University.

'Scholarship' shall mean a sum of money awarded to a student to cover or contribute towards the costs associated with studying for a degree, diploma or certificate of the University.

'Student' shall mean a person formally enrolled for a degree, diploma or certificate of the University.

2. The Senate may make regulations for the granting of prizes and scholarships as it sees fit.

3. Scholarships and prizes of the University shall be granted in accordance with this Statute and any regulations governing the grant of scholarships or prizes.

4. Scholarships and prizes for the granting of which regulations have been made shall be granted in accordance with those regulations

5. If students from only one faculty are to be eligible for the grant of a scholarship or prize, that faculty may resolve upon the establishment thereof, and may from time to time by resolution alter the name or amount of the scholarship or prizes or the conditions governing its grant, or resolve that it cease to be granted.

6. If students from two or more faculties are to be eligible for the grant of a scholarship or prize, the Academic Board may resolve upon the establishment thereof, and may from time to time by resolution alter the amount of the scholarship or prize or the conditions governing its grant, or resolve that it cease to be granted.

7.(1) Where regulations have been made for the establishment of a scholarship or prize, a faculty or the Academic Board may resolve upon the establishment of that scholarship or prize, conditionally upon the repeal of those regulations.

(2) On the repeal of those regulations, that scholarship or prize shall be granted in accordance with the Statute pursuant to that resolution.

8. A resolution of a faculty or of the Academic Board for the establishment of a scholarship or prize shall clearly specify the conditions governing the scholarship or prize, which shall comply with the following requirements:

(1) For scholarships and prizes:

(a) The criteria for the grant shall be clearly indicated.

(b) A scholarship or prize shall be granted on the basis of academic criteria only, unless the Academic Board shall by resolution otherwise determine.

(c) The procedure for selection of the grantee shall be clearly indicated.

(d) The person or persons responsible for the selection of the grantee shall be clearly indicated.

(e) Notwithstanding that a candidate meets the criteria for a grant, a scholarship or prize shall be awarded only if, in the opinion of the person or persons responsible for the selection of the grantee, there is a candidate of sufficient merit.

(f) Where a scholarship or prize will be funded from a bequest or donation, the express directions of the testator or donor shall be given effect.

(g) Unless the testator or donor of the bequest or donation from which the scholarship or prize is funded has expressly directed otherwise—

(i) a scholarship or prize shall be granted annually;

(ii) a scholarship or prize shall not be granted to the same person twice;

(iii) where a scholarship or prize lapses or is not granted for any reason, the unused grant money shall be added to and become part of the scholarship or prize fund.

(2) For scholarships only, the body responsible for the selection of the grantee shall be the Scholarships Committee of the Academic Board, or such other body as the Board may approve.

(3) For prizes only:

(a) A prize shall be granted only for work which has been done by a student as part of a course for a degree, diploma or certificate.

(b) A prize shall lapse if it is not claimed by the grantee within 12 months of the grant being declared.

(c) Provision shall be made for the contingency of two or more candidates tying for a prize, in which event the prize may be shared.

(d) Except for a prize which is granted pursuant to Clause 6 of this Statute, the amount of the prize shall not be less than the minimum amount for prizes as determined from time to time by resolution of the Senate.

(e) Unless the testator or donor of the bequest or donation from which the prize is funded has expressed directly otherwise, the body responsible for the selection of the grantee shall be the appropriate Board of Examiners.